Travel Status R.05.02.060(5)

  1. A traveler is considered in travel status from the time the traveler leaves a work
    station/residence to when the traveler returns to from their work station (during work hours) or residence (outside of work hours).
  2. A traveler’s work station is the community where the traveler spends the major portion of
    working time, or the place to which the traveler normally returns upon completion of
    assignments.
  3. A traveler’s residence is the community within a 50 mile radius of where the traveler maintains a dwelling. If a traveler maintains more than one residence, the residence most clearly related to the traveler’s work station will be considered the traveler’s principal residence.
  4. A traveler is not in travel status for local travel within a 50 mile driving radius of their residence or work station. A mileage reimbursement form may be used to reimburse local transportation costs when the criteria for travel status are not met. However, the mileage representing the regular commuting mileage from personal residence may not be reimbursed.
  5. Travel status sets the time frame of business travel for per diem, compensation, allowable
    business expense, and insurance.
  6. Travel Status should be for the minimum amount of time required to conduct university
    business.
  7. A traveler may travel the day prior to business if the only available scheduled flights depart prior to 7:00 a.m. and a traveler may stay an extra night after business concludes if the only available scheduled flights arrive after 10:00 p.m.
  8. A rest period of 24 hours or less is allowable, at either an intermediate point or at the traveler’s destination, if the scheduled business transit time exceeds 14 hours. When a rest stop is authorized the applicable per diem rate is the rate for the rest stop location.
  9. If the traveler is on leave and is required to travel for university business, the leave location is considered the home/work station for the purpose of establishing travel status. This does not require a comparison itinerary.
  10. If travel status is expected to be longer than one year, for stay in one location, it is considered a change in duty location and not university business travel.
  • A traveler is considered in travel status from the time the traveler leaves a work station/residence to when the traveler returns to from their work station (during work hours) or residence (outside of work hours).
  • A traveler is not in travel status for local travel within a 50 mile driving radius of their residence or work station. A mileage reimbursement form may be used to reimburse transportation costs when the criteria for travel status are not met.
  • A traveler may travel the day prior to business if the only available scheduled flights depart prior to 7:00 a.m. and a traveler may stay an extra night after business concludes if the only available scheduled flights arrive after 10:00 p.m.
  • A rest period of 24 hours or less is allowable, at either an intermediate point or at the traveler’s destination, if the scheduled business transit time exceeds 14 hours. When a rest stop is authorized the applicable per diem rate is the rate for the rest stop location.

Travel Status Scenario

Scenario 2 Flight Options

 

Travel Status Scenario 3