Non-university Travelers

  1. Family members or companions are not authorized to accompany university employees on  business trips at university expense. The university shall have no liability for family members or  others who accompany authorized travelers on local or non‐local travel.   
  2. Employee candidate spousal travel for recruitment purposes.  As a general rule, the university  does not pay for expenses incurred by a spouse on a recruiting visit.  If the department believes  that the spouse’s expenses should be paid for by the university, documentation must  demonstrate that doing so would be in the best business interest of the university. The need for  spousal travel must be clearly identified on the Travel Authorization, and such Travel  Authorization must be approved by the hiring authority.  In these rare cases, spouses may be  reimbursed for transportation costs only, by the most cost effective mode of travel.   

Expenses are not reimbursable for family members or companions not on authorized UA travel.

Employee candidate spousal travel for recruitment

–This is not typically covered by the university. If the department believes that the spouse’s expenses should be paid by the university supporting documentation is required.

–The need for spousal travel must be clearly identified on the Travel Authorization, and such Travel Authorization must be approved by the hiring authority.  In these rare cases, spouses may be reimbursed for transportation costs only, by the most cost effective mode of travel.