UA Travel Regulations (R05.02.060) 

The UA Travel Regulations were updated on November 1, 2019.

These regulations provide detailed requirements and guidelines for implementation of Board of Regents  Policy, Internal Revenue Service (IRS) Regulations, State law and Federal Uniform Guidance (2 CFR 200)  related to travel. 

They apply to all travelers including university employees when traveling on university business, non‐employees, regents, students, advisory council members, volunteers, employee recruits and affiliates who have proper authorization to travel at university expense.

We are continuing to add guidance and scenarios to the sections below so please contact one of the main campus travel administrators if you have suggestions or comments.

Regulation Sections

*Our goal is to include administrative guidance and real life scenarios in each section
  1. Purpose
  2. Summary and Scope
  3. Roles and Responsibilities
    1. Traveler
    2. Travel Coordinator (arranger or delegate)
    3. Authorized Travel Approver (or approving official)
    4. Travel Auditor (central finance office function)
    5. Travel Administrator
  4. Approvals
  5. Travel Status
  6. Travel Request
  7. Non-Reimbursable Travel Expenses
  8. Personal Travel
  9. Non-University Travelers
  10. Transportation
    1. General
    2. Air Travel
    3. Credits/Discount Fare Savings/Reimbursements
    4. International Travel and Fly America Act
    5. Vehicle Rentals
    6. Other Modes of Transportation
  11. Meals and Incidental Expenses (M&IE)
    1. M&IE Rate
    2. Long-term M&IE
    3. Meals for Group Travel
    4. Lodging
    5. Non-commercial Lodging Allowance Rate
    6. Travel Delays Beyond Traveler’s Control
  12. Other Expenses
    1. Phone Charges
    2. Supplies and Miscellaneous Expenses
    3. Wages Paid During Travel
  13. Commercial Travel Card Program
  14. Travel Advances
  15. Travel Expense Reimbursement Process
  16. Risk Management and Insurance
    1. Transportation
    2. Travel Accident Insurance