A-Z Index of Forms
A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z
A
Now employees can start, change, add, or discontinue their contributions to their
Alaska 529 account(s) using the UA Direct Deposit Request Form.
For more information, please visit the Alaska 529 site, email alaska529@alaska.edu, or call 907-474-5671.
Annual Leave Cash-in Request For Non-Union Employees
For eligible, non-union employees to request a cash-in of their annual leave hours, refer to the guidelines. Faculty can refer to Faculty Time Off.
B
Medical, Dental, Vision and Retirement forms.
C
To request a payroll deduction to credit a campus card (UAA Wolfcard and/or UAS Whale Card).
To request a change to name, marital status, and/or Social Security number for an employee, student, and/or vendor.
Employees and students can change their address online using UA Online.
D
To document employee demographic information.
To start, change, or stop the deposit of your biweekly pay. For instructions, refer
to Direct Deposit of Your Pay.
***For non-payroll setup (travel reimbursements, financial aid, student refunds, etc.),
login to uaonline.alaska.edu and select Finance/Direct Deposit Services.
E
Online Form
(UA login required)
To request setup of optional payroll deductions not related to benefits.
Enterable Form (SSA Site)
Form SSA-1945 to be provided to / completed by employees hired January 1, 2005, or later, in a job that is not covered by Social Security. The statement covers the potential effect of two provisions on Social Security benefits.
F
Effective July 9, 2024 Faculty Contract Extensions should be submitted to HR using a job form and appointment letter.
Forms to initiate or end payroll deductions for Fairbanks Fire Fighters Association Local 1324 union dues can be found on the Labor & Employee Engagement site.
I
To verify employment eligibility within the U.S., an I-9 is required for all new hires and re-hired employee. The University of Alaska uses the LawLogix online I-9 process to complete I-9s.
To request user access to ISSM ( formerly fsaATLAS)
(For use by UA personnel in international student/scholar management.)
J
Job Form Submissions – New Hire & Re-Hires – Currently Inactive Employees
Job Form Submission - Existing Employee Changes – Currently Active Employees
To record additions, deletions, or changes to job assignments.
Electronic Submission of Job Forms is now available . Submit job forms and supporting documentation through NextGen rather than delivering hard copy forms.
L
To request/document redistribution of labor charges.
Leave Share Donation Form
For UA employees to donate sick leave to leave share program participants (to be completed
by employee donating leave).
UA Labor & Employee Relations site
Forms to initiate or revoke payroll deductions for Local 6070 union fees or dues can be found on the Labor & Employee Engagement site.
P
For more information on Performance evaluations, including training and the PDF template, please visit the Labor & Employee Engagement Site.
R
To request a relocation allowance.
Employees should complete a remote work agreement for any arrangement to work outside of the physical office. Must be approved by the supervisor. This includes work done within Alaska, outside of Alaska, and outside of the United States.
Remote Work Cancellation Form
Used to cancel any previously approved remote work arrangement for employees.
S
Instructions and form to apply for a Social Security card.
State Tax Withholding Certificate List
List of links to each state's tax withholding certificate form for employees working outside the state of Alaska. For detailed instructions, refer to the Work Activity Outside of Alaska procedures.
For student employees to request a waiver of UA Student Employment policies (e.g. minimum GPA, weekly work hours limit).
T
Taxable Benefit Reporting Form
Use this form to report taxable cash-equivalents (e.g., gift certificates) and non-cash
items given to employees of the University of Alaska. Please allow up to two pay periods
for processing. Contact the Payroll team at ua-payroll@alaska.edu with questions about taxable benefits or this form.
Taxable Tuition Template - Google Sheets
Use this template to report tuition information to HR Accounting. For more instructions, be sure to review the Taxable Tuition Memo guide.
For exempt (salaried) employees to report leave hours and percent of labor distribution.
For non-exempt (hourly) employees to report daily hours worked and leave hours taken.
U
UAFT Service Fee Deduction & Revocation Forms
Forms to initiate or end payroll deductions for UAFT union fees or dues can be found
on the Labor & Employee Engagement site.
Forms to initiate or end payroll deductions for UNAD Adjunct union fees or dues can be found on the Labor & Employee Engagement site.
V
FY25 Voluntary Reduction Request Form - Exempt Employees
For exempt staff to request a voluntary reduction to their job assignment during the
current fiscal year.
Contact Compensation for additional details and assistance.
FY25 Voluntary Reduction Request Form - Non-Exempt Employees
For non-exempt staff to request a voluntary reduction to their job assignment during the current fiscal year. Contact Compensation for additional details and assistance.
W
To declare your federal income tax withholding status for the calendar year.