A-Z Index of Forms

 A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z


 

A​

NextGen Form

Now employees can start, change, add, or discontinue their contributions to their Alaska 529 account(s) using the UA Direct Deposit Request Form.

For more information, please visit the Alaska 529 site.

Annual Leave Cash-in Request For Non-Union Employees

For eligible, non-union employees to request a cash-in of their annual leave hours, refer to the guidelines. Faculty can refer to  Faculty Time Off.

 

C

PDF

To request a payroll deduction to credit a campus card (UAA Wolfcard and/or UAS Whale Card).

PDF

To request a change to name, marital status, and/or Social Security number for an employee, student, and/or vendor.

Employees and students can change their address online using UA Online. 


D

To document employee demographic information.

PDF

Electronic Form 

To start, change, or stop the deposit of your biweekly pay. For instructions, refer to Direct Deposit of Your Pay. 

***For non-payroll setup (travel reimbursements, financial aid, student refunds, etc.), login to uaonline.alaska.edu and select Finance/Direct Deposit Services.


E​

Online Form
(UA login required)

To request setup of optional payroll deductions not related to benefits.

 Enterable Form (SSA Site)

Form SSA-1945 to be provided to / completed by employees hired January 1, 2005, or later, in a job that is not covered by Social Security. The statement covers the potential effect of two provisions on Social Security benefits.


F

UA Labor Relations site

Forms to initiate or end payroll deductions for Fairbanks Fire Fighters Association Local 1324 union dues can be found on the Labor & Employee Engagement site.


I​

I-9, Employment Eligibility Verification (External Site)

To verify employment eligibility within the U.S.. Required for all new hires and re-hired employee.

PDF

To request user access to ISSM ( formerly fsaATLAS)

(For use by UA personnel in international student/scholar management.)


J

PDF, Enterable PDF

Job Form Submissions – New Hire & Re-Hires – Currently Inactive Employees

Job Form Submission - Existing Employee Changes – Currently Active Employees

To record additions, deletions, or changes to job assignments.

Electronic Submission of Job Forms is now available . Submit job forms and supporting documentation through NextGen rather than delivering hard copy forms. 

 


L

PDF, Enterable PDF

To request/document redistribution of labor charges.

Electronic Form

For UA employees to donate sick leave to leave share program participants (to be completed by employee donating leave).

 UA Labor & Employee Relations site

Forms to initiate or revoke payroll deductions for Local 6070 union fees or dues can be found on the Labor & Employee Engagement site.

P

Performance Appraisal Form

For more information on Performance evaluations, including training and the PDF template, please visit the Labor & Employee Engagement Site.


R

Electronic Form

To request a relocation allowance.

Remote Work Agreement Form

Employees should complete a remote work agreement for any arrangement to work outside of the physical office. Must be approved by the supervisor. This includes work done within Alaska, outside of Alaska, and outside of the United States.

Remote Work Cancellation Form

Used to cancel any previously approved remote work arrangement for employees.


S

External site

Instructions and form to apply for a Social Security card.

PDF

List of links to each state's tax withholding certificate form for employees working outside the state of Alaska. For detailed instructions, refer to the Work Activity Outside of Alaska procedures. 

PDF

For student employees to request a waiver of UA Student Employment policies (e.g. minimum GPA, weekly work hours limit).


T

Taxable Benefit Reporting Form

Use this form to report taxable cash-equivalents (e.g., gift certificates) and non-cash items given to employees of the University of Alaska. Please allow up to two pay periods for processing. Contact the Payroll team at ua-payroll@alaska.edu with questions about taxable benefits or this form.

Enterable PDF

For exempt (salaried) employees to report leave hours and percent of labor distribution.

Enterable PDF

For non-exempt (hourly) employees to report daily hours worked and leave hours taken.


U

UAA | UAF | UAS | SW

Campus form or site for employee to request access to UA domains, email, Blackboard, VPN, etc. 

 UAA | UAF | UAS | SW

Campus form or site for employee to request access to specific HR security classes for Oracle, Banner applications, databases, Vista Plus, etc.

UAFT Service Fee Deduction & Revocation Forms

Forms to initiate or end payroll deductions for UAFT union fees or dues can be found on the Labor & Employee Engagement site.

 UA Labor Relations site

Forms to initiate or end payroll deductions for UNAD Adjunct union fees or dues can be found on the Labor & Employee Engagement site.


V

Voluntary Reduction Request Form - Exempt Employees

For exempt staff to request a voluntary reduction to their job assignment during the current fiscal year.

Contact Talent Acquisition for additional details and assistance.

Voluntary Reduction Request Form - Non-Exempt Employees

For non-exempt staff to request a voluntary reduction to their job assignment during the current fiscal year. Contact Talent Acquisition for additional details and assistance.


W

Electronic Form

To declare your federal income tax withholding status for the calendar year.