UA System Governance


 

Proposed UA Governance Support Staff Functions and Roles

Governance Support Structure:

  • UA Human Resources
    • Staff Alliance
    • System Offices Staff Council
  • Academics, Students & Research
    • Faculty Alliance
    • Student Coalition
    • System Governance Council

 Expectations and Boundaries

  • Support office staff are:
    • Non-members of the governance groups
    • Remain objective, impartial and neutral
    • Must remove oneself from possible perception of bias or influence 

 General Support

  • Website maintenance and support
    • Post agendas for upcoming meetings
    • Post meeting minutes and recordings
    • Post current members list
    • Events and announcements
    • Post resolutions, motions, recommendations and amendments in accordance with Policy and Regulation
  • Manage and maintain email accounts
  • Mass communications to and from the governance groups 
  • Route resolutions and motions through the proper channels 
  • Route recommendations and amendments to the President for review and consideration in accordance with Policy

 Meetings

  • Assist in scheduling meetings
    • Monthly meetings of groups, to include Zoom and technical support
    • Coordinate monthly meetings with the FA, SGC and SA chairs members to meet with the president and FA, SOSC, and SC to meet with VP ASR
  • Act as a resource during meetings - not a participant or presenter
  • Per bylaws (SA) - Alliance to provide meeting minutes and recordings
  • Per bylaws (SOSC) - Council Secretary to provide meeting minutes
  • Per bylaws (FA) - Alliance and its committees and task forces shall provide written meeting minutes
  • Per Charter (SC) - Does not address meeting minutes - to be consistent with other groups, Coalition to provide meeting minutes

 Events 

  • Procurement of items for events/activities
  • Travel arrangements
  • Reservations of event venue - not to include decision of where to hold the event
  • Catering arrangements - not to include decision of company used or menu
  • Route documents/information/awardee names to the HR, the president and GC for vetting and approval
  • Coordination of stakeholder meetings

 Budget & Financial Management 

  • Financial documentation is the responsibility of the ASR office
  • Governance budget and financial management is the responsibility of the ASR office
  • Procurement will be processed through governance support staff  
  • It is the responsibility of the ASR office to appropriately route funding requests for approvals as appropriate

 Upcoming Meetings

Next meeting TBD
Zoom: https://alaska.zoom.us/j/94661234853
Audio: 1-253-215-8782 
Meeting ID: 946 6123 4853
October 16 Agenda
Thursday, March 18, 10 a.m.
Zoom: https://alaska.zoom.us/j/81205747356
Next meeting TBD
Zoom: https://alaska.zoom.us/j/86561988013
Audio: 1-253-215-8782
Meeting ID: 865 6198 8013
April 12, 2021 (Monday)
10:00 a.m. - 12:00 p.m. 
Zoom: alaska.zoom.us/j/86937362979