University of Alaska System

2020 Summer Flex Hour Schedules

Date: May 15, 2020

To: University of Alaska Statewide Office Employees

From: Steve Patin, University of Alaska Chief Human Resources Officer

Re: 2020 Summer Flex Hour Schedules

During the months of June, July, and August 2020, Statewide (SW) office exempt and non-exempt employees are permitted, with supervisor approval, to work flex schedule hours. Should an employee work a flex schedule, please make sure there is no detriment to the department’s services or standard university hours of operation (Monday-Friday; 8:00 a.m. – 5:00 p.m.). Schedule changes may be suspended or canceled with or without advance notice to the employee if warranted by university needs. Supervisors are requested to ensure that overtime eligible (non-exempt) employees are not regularly scheduled to work more than 40 hours in a single workweek unless their overtime is approved.

Please submit proposed schedule changes using the Change of Work Hours Request Form (attached) to the UA HR office at ua-hr@alaska.edu. Revised schedules must encompass full pay periods only and may begin as early as Sunday, May 24, 2020, and must end by Saturday, August 15, 2020.

When creating the flex schedule, please keep in mind paid University Holidays occurring during the summer (Memorial Day and Independence Day). The university provides for eight hours of holiday leave per day. As an example, a benefits-eligible employee who is working a four, 10-hour day schedule for the summer would charge both the full holiday days (eight hours) plus two additional annual leave hours each day to receive full pay if not working on the 4th and 5th of July this year.

Please contact the Human Resources department at ua-hr@alaska.edu if you have any questions about scheduling or would like assistance in developing your options.

[Signed memo and Change of Work Hours form attached]