06-19-98minutes
Board of Regents
OFFICIAL MINUTES
Annual Meeting of the
University of Alaska Board of Regents
June 19, 1998
Fairbanks, Alaska
OFFICIAL MINUTES
Regents Present:
Michael P. Kelly, President
R. Danforth Ogg, Vice President
Mary Jane Fate, Secretary
Chancy Croft, Treasurer
Michael J. Burns
Elsa Froehlich Demeksa
Sharon D. Gagnon
Joseph R. Henri
Annette M. Nelson-Wright
Joe J. Thomas
Lew M. Williams, Jr.
Jerome B. Komisar, Executive Officer and President of the University of Alaska
In Attendance:
E. Lee Gorsuch, Chancellor, University of Alaska Anchorage
Marshall L. Lind, Chancellor, University of Alaska Southeast
Joan K. Wadlow, Chancellor, University of Alaska Fairbanks
Jim Lynch, Interim Vice President for Finance and Planning
James A. Parrish, General Counsel
Wendy Redman, Vice President for University Relations
Patty Kastelic, Executive Director for Human Resources
Ann Ringstad, Director, Government Relations
Steve Smith, Chief Information Officer
'Nanne Myers, Assistant Vice President for Academic Affairs
Daniel Johnson, Provost, University of Alaska Anchorage
John P. Keating, Provost, University of Alaska Fairbanks
Roberta Stell, Vice Chancellor, University of Alaska Southeast
Jim Johnsen, Director of Labor Relations
Robert Miller, Director of Public Affairs
J. Mark Neumayr, Associate General Counsel
Jeannie D. Phillips, Board of Regents' Officer
Dawn Hunziker, Board of Regents' Coordinator
I. Call to Order
President Kelly called the meeting to order at 10:00 a.m.
II. Adoption of Agenda
Regent Gagnon moved, seconded by Regent Henri, and passed unanimously as amended that:
PASSED AS AMENDED: (amendments indicated by *)
"The Board of Regents adopts the agenda as presented.
I. Call to OrderII. Adoption of Agenda
III. Approval of Minutes
IV. Public Comments
V. Employee Organization Reports
A. System GovernanceB. Collective Bargaining Units
VI. Consent Agenda
A. Academic and Student Affairs Committee1. Approval of Ph.D. Program in Marine Biology at University of Alaska Fairbanks2. Approval of M.S. and Ph.D. Program in Environmental Chemistry at University of Alaska Fairbanks
3. Approval of Policy 09.06 - Services for Students with Disabilities
B. Finance, Facilities and Land Management Committee
1. Approval of Revisions to Facilities Policy 05.12.06 - Operations and Maintenance2. Authorization of Bond Sale for UAF's Coal-Water Project and Partial Refunding of Series B General Revenue Bonds
3. Authorization of UAF SFOS Juneau Project Funding
4. Approval of Revised Project Budget, UAA Student Housing Project
5. Approval of UAF FY99 Deferred Maintenance Projects
*6. Approval of Plan for Use of Stampede Mine Proceeds (removed from Consent Agenda)
7. Approval of Policy and Regulation 05.06 - Procurement & Property
C. Human Resources Committee
*1. Approval of Temporary Re-Employment for Retirement Incentive Program Participants (removed from Consent Agenda)2. Approval of FY99 Retirement Incentive Program
D. Committee of the Whole
1. Approval of Industrial Security Resolution2. Approval of Corporate Authority Resolution
3. Approval of FY99 Student Government Budgets
4. Approval of the Distribution of the Capital Budget Appropriations
5. Approval of the Distribution of the FY99 Operating Budget
VII. New Business and Committee Reports
A. Academic and Student Affairs CommitteeB. Ad Hoc Committee on UA Schools of Education
C. Audit Committee
D. Committee of the Whole
E. Finance, Facilities and Land Management Committee
*1. Approval of Plan for Use of Stampede Mine Proceeds (moved from Consent Agenda)*2. Request for Report on UAF Coal-Water Project (added)
F. Human Resources Committee
*1. Approval of Temporary Re-Employment for Retirement Incentive Program Participants (moved from Consent Agenda)G. Labor Relations Committee
H. Nominating Committee
I. Planning and Development Committee
*J. Ad Hoc Committee on UAF Business Offices (added)
VIII. Approval of Resolutions of Appreciation
A. Dr. Jerome B. KomisarB. Marylou D. Burton
C. Karen L. Cedzo
D. Dr. David K. Creamer
E. Dr. John P. Keating
F. Dr. Michael L. Rice
IX. Approval of FY00 Meeting Schedule
X. Approval of Naming of UAF Rifle Range
XI. Appointment of Acting President
XII. Discussion Regarding Retreat for Board of Regents and New President
XIII. Election of Officers
XIV. Future Agenda Items
XV. Chancellors' Status Reports
XVI. Alaska Commission on Postsecondary Education Report
XVII. Presidents' and Board of Regents' Comments
XVIII. Executive Session
XIX. Adjourn
This motion is effective June 19, 1998."
III. Approval of Minutes
Regent Nelson-Wright moved, seconded by Regent Demeksa, and passed unanimously that:
PASSED"The Board of Regents approves the minutes of its regular meeting of April 17, 1998 as presented. This motion is effective June 19, 1998."
PASSED
"The Board of Regents approves the minutes of its emergency meeting of April 23, 1998 as presented. This motion is effective June 19, 1998."
PASSED
"The Board of Regents approves the minutes of its special meeting of June 1, 1998 as presented. This motion is effective June 19, 1998."
IV. Public Comments
Jo Scott, founder of the Fairbanks Summer Arts Festival, and Ted DeCorso, director of the UAF Summer Fine Arts Camp, thanked the Board of Regents for its support of these two summer activities on the UAF campus and invited board members to participate in its activities.
The following individuals testified to support the adoption of the M.S. and Ph.D. program approvals for Environmental Chemistry at UAF: Perry Klein of Dowell Schlumberger, Maggie Isbell from the UAF Chemistry Department, John Kennish from the UAA Chemistry Department, Larry Duffy from the UAF Chemistry Department, McKie Campbell of North Coast.
Pamela Held, President of Fairbanks Chamber of Commerce, updated the board on chamber activities on behalf of UAF including meeting with the Anchorage Chamber, meetings with legislators and the governor, and the community involvement regarding the Brooks Building evaluation.
Robert Wojtasiewicz, UAF student on the Technology Fee Board, reported on the activities of the Tech Fee Board and how the funds have been used.
Sally Wien, Chair of the UAF Board of Visitors, voiced her support for Dr. Wadlow and her sharing "good news" about the campus instead of pessimism.
Jim Dodson, UA Museum Building Expansion Committee, and Cindy Schumaker, UA Museum staff member, reported on the activities of the committee and of the project including the archeological digs on the site.
Mike Kelliher, chair of the Top of the World Classic, invited the board to attend the Top of the World Classic on November 19-22, 1998.
Ted Fathauer, UAF College of Fellows, (on behalf of Art Buswell, chair), reported on the status of the William Ransom and Dorothy Jane Woods Scholarship Fund; that the UAF Crossroads program will take place on October 31; and regarding the extensive volunteer work on the campus to plant flowers this summer and provide lighting on campus this winter.
Shannon Christensen, UAF Staff Council President-elect, expressed the Staff Council's concerns regarding the changes in staff health benefits and salary adjustments and asked that the board not rush through the decisions on health benefits without including staff involvement.
Erica Kline, UAA student on the Seawolves Speech and Debate Team spoke of her concerns regarding the possible demise of the debate team this fall due to lack of funding.
Jake Poole, executive director, UAF Alumni Association, reported that the three campus alumni associations are working together closely; that the Alumni groups were pleased with capital funding for this year; regarding work on a survey of primary candidates; UAF Summer Fest participation; and that the Alumni was also pleased with selection of Mark Hamilton, congratulated Dr. Komisar with best wishes in retirement, and thanked President Kelly for his leadership on the board.
Rosie Gilbert and Josh Horst, outgoing and incoming student body presidents at the University of Alaska Southeast, thanked the board for its support of a uniform course numbering system and for looking at the liability waiver.
Bev Frey, UAF Staff Council President, expressed the Council's concerns regarding health benefits costs.
Bonnie Williams, aide to Representative Pete Kelly, asked that the board appoint an acting president who will serve the new president well and is nonpartisan; urged that the board allow the incoming president to use the statewide reduction at his discretion; urged the board to protect accreditation and continue requesting additional land.
Ron Dixon, chair of the Tanana Valley Campus Advisory Council, thanked the board for its support of the joint venture with the Borough regarding the Hutchison Career Center.
Ruth Burnett, Fairbanks Chamber of Commerce (and former member of the Board of Regents), reported on the activities of the UAF Chamber of Commerce Committee.
Joshua Hunter, President, USUAA, thanked the board for its support of the addition to the UAA Consortium Library.
V. Employee Organization Reports
A. System Governance: Faculty Alliance, Staff Alliance and Coalition of Student LeadersA written report was also included in the full agenda.
John Craven, President of the Faculty Alliance, thanked the board for its appointment of the Presidential Search Evaluation Committee which involved faculty, staff, students and alumni; reported on concerns regarding student policy and regulation review and on distance delivery activities.
Pat Ivey, Executive Officer of System Governance, on behalf of Marie Scholle, Staff Alliance, reported that the Alliance was very pleased with the united voice on stopping the cut of university funding; and thanked President Komisar for his assistance and care during his tenure as University President.
Jean Richardson, Coalition of Student Leaders, introduced members of the Coalition; reported on activities of the Coalition including review of student policies, liability waiver, and student education opportunities; spoke of the encouraging show of unified support for the university including rallies, press conferences, and radio spots; and thanked President Komisar for his support of the fall retreat and Northwest conference. Members of the Coalition then presented Dr. Komisar with a letter of thanks and a gift.
B. Collective Bargaining Units: ACCFT, CEA, United Academics, United Academics - Adjuncts
Mike Pippenger, United Academics Organizational Vice President at UAF, reported on the work of the task force on workload; and on concerns regarding performance pay procedure problems.
VI. Consent Agenda
A. Academic and Student Affairs Committee1. Approval of Ph.D. Program in Marine Biology at University of Alaska Fairbanks (Reference 1)MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Ph.D. program in Marine Biology at the University of Alaska Fairbanks. This motion is effective June 18, 1998."
2. Approval of M.S. and Ph.D. Programs in Environmental Chemistry at University of Alaska Fairbanks (Reference 2)
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the M.S. and Ph.D. programs in Environmental Chemistry at the University of Alaska Fairbanks. This motion is effective June 18, 1998."
3. Approval of Policy 09.06 - Services for Students with Disabilities (Reference 3)
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve Policy 09.06 - Services for Students with Disabilities, as presented in Reference 3. This motion is effective June 18, 1998."
Regent Gagnon moved, seconded by Regent Burns, and passed unanimously that:
PASSED
"The Board of Regents approves the recommendations of the Academic and Student Affairs Committee as stated above. This motion is effective June 19, 1998."
B. Finance, Facilities and Land Management Committee
1. Approval of Revisions to Facilities Policy 05.12.06 - Operations and Maintenance (Reference 6)MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents adopt the revisions to Regents' Policy 05.12.06 - Facilities Operations and Maintenance, as presented in Reference 6 with the stipulation that each MAU's future expenditures shall be no less than the minimum approved budget, in total, for maintenance and repair and renewal and replacement in fiscal year 1998. This motion is effective June 18, 1998."
2. Authorization of Bond Sale for UAF's Coal-Water Project and Partial Refunding of Series B General Revenue Bonds
For the record, it is noted that Regent Burns abstained from discussing and voting on this matter in both the Finance, Facilities and Land Management Committee meeting and the Full Board meeting.
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents adopt the bond resolution as presented to the Finance, Facilities, and Land Management Committee. This motion is effective June 18, 1998."
3. Authorization of UAF SFOS Juneau Project Funding
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents (1) authorize funding for the planning, design, site acquisition and development, and the initial construction of the UAF SFOS Juneau Project in an amount not to exceed $1.7 million from "Transferred Funds" to the extent funds are available, and the remainder, if any, from interest bearing advances from the accumulated earnings of the land-grant endowment; and (2) authorize payment of debt service for the repayment from an up-front allocation of spending distributions of the Natural Resources Fund. This motion is effective this June 18, 1998."
4. Approval of Revised Project Budget, UAA Student Housing Project
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the revised total project budget in the amount of $34,400,000, as presented, for the University of Alaska Anchorage Student Housing/Food Service Project. This motion is effective June 18, 1998."
5. Approval of UAF FY99 Deferred Maintenance Projects (Reference 7)
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the University of Alaska Fairbanks Duckering, Rasmuson Library, Fine Arts, Brooks, and Arctic Health Research Center Deferred Maintenance and Code Correction Projects as presented, pending the governor's approval of legislative appropriations, and authorize the university administration to proceed with preparing construction documents. This motion is effective June 18, 1998."
6. Approval of Plan for Use of Stampede Mine Proceeds
Removed from Consent Agenda to Item VII.E.1 - New Business
7. Approval of Policy and Regulation 05.06 - Procurement & Property (Reference 8)
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve and adopt Policy and Regulation 05.06 - Procurement and Property, as presented in Reference 8, and authorize the administration to renumber the policy and regulation to accommodate the changes. This motion is effective June 18, 1998."
Regent Henri moved, seconded by Regent Fate, and passed with Regents Croft, Demeksa, Fate, Gagnon, Henri, Kelly, Nelson-Wright, Ogg, Thomas and Williams voting in favor, and Regent Burns abstaining, that:
PASSED AS AMENDED
"The Board of Regents approves the recommendations 1-5 and 7 of the Finance, Facilities and Land Management Committee as stated above. This motion is effective June 19, 1998."
C. Human Resources Committee
1. Approval of Temporary Re-Employment for Retirement Incentive Program ParticipantsRemoved from Consent Agenda to Item VII.F.1 - New Business.
2. Approval of FY99 Retirement Incentive Program
MOTION
"The Human Resources Committee recommends that the Board of Regents approve the University of Alaska Retirement Incentive Program as described in the Board of Regents' Human Resources Committee agenda of June 18, 1998, and as provided for in SLA96 Chapter 4. This motion is effective June 18, 1998."
Regent Thomas moved, seconded by Regent Nelson-Wright, and passed unanimously that:
PASSED AS AMENDED
"The Board of Regents approves recommendation #2 of the Human Resources Committee as stated above. This motion is effective June 19, 1998."
D. Committee of the Whole
1. Approval of Industrial Security Resolution (Reference 12)MOTION
"The Committee of the Whole recommends that the Board of Regents approve the Industrial Security Resolution, Reference 12, as revised to reflect any change in titles of various regents resulting from the annual election of officers and the naming of a new president, and authorizes the President and Secretary of the Board of Regents to sign the resolution. This motion is effective June 18, 1998."
2. Approval of Corporate Authority Resolution (Reference 13)
MOTION
"The Committee of the Whole recommends that the Board of Regents approve the Corporate Authority Resolution included in Reference 13 as revised to reflect any change in names or titles of officers resulting from the annual election of officers, and authorizes the President and Secretary of the Board of Regents to sign the resolution. This motion is effective June 18, 1998."
3. Approval of FY99 Student Government Budgets (Reference 14)
MOTION
"The Committee of the Whole recommends that the Board of Regents approve the FY99 student government budgets as presented in Reference 14. This motion is effective June 18, 1998."
4. Approval of the Distribution of the Capital Budget Appropriations (Reference 15)
MOTION
"The Committee of the Whole recommends that the Board of Regents approve the distribution of the FY99 capital budget appropriation as presented in Reference 15. This motion is effective June 18, 1998."
5. Approval of the Distribution of the FY99 Operating Budget (Reference 16)
MOTION
"The Committee of the Whole recommends that the Board of Regents approve the distribution of the FY99 state general fund operating budget appropriation as presented in Reference 16B. This motion is effective June 18, 1998."
Regent Henri moved, seconded by Regent Burns, and passed unanimously that:
PASSED
"The Board of Regents approves the recommendations of the Committee of the Whole as stated above. This motion is effective June 19, 1998."
VII. New Business and Committee Reports
A. Academic and Student Affairs Committee1. Committee ReportRegent Gagnon submitted the following report:
The Academic and Student Affairs Committee asked for the following information on the current agenda items:
Course Numbering:
What is the number of non core 100 and 200 level courses that do not transfer as part of a degree? (Regent Croft)
Is there a consistent policy for numbering developmental classes? (Regent Croft)
Accrediting:
What are examples of universities that do not seek accreditation? (Regent Croft)
The Committee should continue to review issues that are part of the national debate on accreditation. (Regent Gagnon)
Alaska Wilderness Program:
Following UAA Provost Dan Johnson's report on the recommendations for the continuation of the Alaska Wilderness Program, Regent Croft asked that the ASA Committee be supplied with the details and specific guidelines that will be put in place for the high risk classes that are part of the program.
The Committee received a letter of explanation from program director Deb Ajango.
2. Annual Report
Regent Gagnon submitted the following annual report:
UNIVERSITY OF ALASKA BOARD OF REGENTS
ACADEMIC & STUDENT AFFAIRS COMMITTEE
FEBRUARY 1997 TO JUNE 1998
In 1997 the Academic and Student Affairs Committee designed a long-term agenda that focused on academic quality, programmatic quality and the quality of student experience. The Committee members, Chancy Croft, Elsa Demeksa, Joe Thomas, Annette Nelson-Wright and Chair Sharon Gagnon, identified specific topics to address over a two-year period, and they asked the academic administrators to develop a matrix of the topics dates. They also invited the administrators to include agenda items they believed significant to the themes.
Specifically, the Committee members requested as agenda items:
Student preparedness, methods of teaching, equipment needs.
Expert advice on educational delivery.
Programs that are good, centers of excellence, honors programs.
Needs for improving.
Formalized accreditation reports.
Distance delivery, feeder courses.
Balance of two-year and four-year degree programs.
Cost and structure of academic administration.
Hiring practices, ability of new hires to develop systemwide programs.
Uniformity in catalog, transcripts, course articulation, course numbering.
Student life, morale, counseling.
Inclusion of graduate students in alliances and governance.
The ASA Committee reports the following progress on the agenda and recommends that the matrix be reviewed and brought current.
STUDENT ASSESSMENT
Student assessment, or educational effectiveness, as it is sometimes called, is closely associated with institutional accreditation. It is important, therefore, that the University of Alaska determine how well students are learning, not only for internal institutional goals but also for meeting the mandates of the accrediting agencies.
To keep the Board informed of the progress of assessment activities, the University makes status reports annually at the April Board meeting. The results of the most recent report show the following:
UAS, which was an early model for assessment activities in the system because of its portfolio-based assessment in English, now assesses six components in its competencies, all designed in preparation for the 1999 accreditation visit.
UAF has implemented assessment in all core courses and in 60 percent of degree programs.
UAA has in place assessment in written communication, oral communication and quantitative skills and in three of the general education distribution requirement areas. Twenty-two certificate and degree programs also have assessment programs.
Each MAU can point to discoveries brought about by the assessment process and improvements that have been made as a result.
The ASA Committee recommends that (1) the timing of the annual student assessment report be changed from spring to fall so that the Board may receive the most recent data; and (2) the Board assist the accrediting process by a regular reaffirmation of the assessment process and by including assessment results in strategic planning.
ACCREDITATION
The Committee asked the administration to formalize reports on program accreditation to the Board. The Committee also asked for a report on the costs and extent of accrediting activities throughout the University. In response, the administration initiated a cyclical presentation of the results of accreditation reviews, with a view to presenting two reports at each meeting from the institution where the meeting is taking place.
The Committee has, to date, heard the following reports:
The UAA School of Journalism and Public Communication received a unanimous vote for re-accreditation in 1996. Deficiencies that were noted related to underfunding.
The UAA School of Music received a five-year re-accreditation in 1996 and has implemented or is addressing three of four recommendations made.
The UAS Health Information Management Program is due for re-accreditation in 1999-2000 and has implemented the recommendations from the prior report.
The UAF B.A. in Journalism and Broadcasting was re-accredited in 1997 for seven years. The team noted the vacancy in the position for a faculty member in broadcasting as a deficiency that must be corrected.
The UAF B.S. in Computer Sciences was re-accredited in 1997 for the maximum allowable time period. Concerns, but no serious deficiencies were noted.
The UAF School of Education did not receive the NCATE accreditation it was seeking. The difficulties, which resulted in the loss of accreditation from the national accrediting association, were not the result of programmatic content, which was considered excellent, but were due to organizational structure and community outreach. Subsequent reports from the UAF provost and the University president assured the committee that an appropriate organization has been put in place. Reorganization of the University Schools of Education as described below under Programs will also improve the School's future chances for national accreditation. The Committee has been monitoring the UAF situation with the State Board of Education, which continues to approve the program.
To provide an overview of accrediting activities in the system, the administration reported on the role of regional and professional accreditation in monitoring the quality of programs. The administration also presented at the June 1998 meeting a list of 36 programs with professional accreditation, all but 8 of which are essential for graduates' employment. The itemized costs for accrediting these programs are approximately $150,000, for preparation costs, $131,000 for team visits and $12,000 for membership expense, with a grand total of approximately $193,000.
The ASA Committee recommends that the administration continue a regular presentation of the accreditation status of programs within the university, that the report include the accreditation status of professional schools and MAU's, as appropriate, and that any programs or schools at risk for losing accreditation be reported to the Board immediately.
EDUCATION DELIVERY
Stephen C. Ehrmann, Vice President of TLT Group, an affiliate of the American Association for Higher Education in teaching, learning and technology, and Director of the Flashlight Project that provides research on local uses of technology in education, came to the University. He spent four days working with faculty at UAA, UAF and UAS and the extended campuses and spoke to the Committee of the Whole on issues related to distance education and the use of technology.
The Committee also heard the report of the UAS Health Information Management Program, a program designed for distance delivery throughout the state and recognized by WICHE as a model program to be marketed to WICHE members.
The Board received copies of the 1997-1998 Distance Education and Independent Learning at the University of Alaska and of the University of Alaska Learning Cooperative booklet that was part of the Bellwether Award Presentation of the UALC at the 1997 Community College Futures Assembly in Orlando, Florida.
The ASA Committee recommends that the administration continue to report to the board on advances and innovations in pedagogy, including, but not limited to, distance delivery technologies, with special attention given to quality and to cost.
SYSTEMWIDE UTILIZATION OF FACULTY RESOURCES
The administration reported on successful faculty collaboration in the Anchorage and Fairbanks engineering programs. The electrical and mechanical engineering programs received reallocation funds in 1997 to upgrade equipment and to plan collaboratively. The result has been a fully integrated 2 + 2 program which allows students to take advantage of resources from both Fairbanks and Anchorage.
The administration also reported on recent faculty turnover that resulted from retirement incentive programs and on plans underway to maintain quality in the programs.
The ASA Committee recommends that (1) the administration continue to report on faculty efforts to enhance their programs through outreach and collaboration and; (2) the administration monitor the numbers of faculty needed for program quality and report to the Board programs in jeopardy because of low numbers of faculty.
STATUS OF EQUIPMENT
The administration has appointed a task force to report to the Board on the status of equipment in the University.
The ASA Committee recommends that equipment status remain on the agenda.
PROGRAMS
In the early 1990's the Board recommended there be no new programs added to the University curriculum until the University had undertaken to review and analyze the status and relationship of all its programs. Since that time almost no new programs have been approved in the University. The past year and a half have seen that trend begin to reverse as a result of program review activities. The Committee has forwarded successfully to the Board for approval the following new programs, each of which is based on a demonstrated community need and minimal or no use of new state general fund resources.
UAS: Bachelor of Science in Environmental Science; Certificate in Environmental Technology; Certificate in Health Information Management (continuation).
UAF: Applied Business Certificate; Certificate for Medical Assistants; Certificate in Medical/Dental Reception; Certificate in Phlebotomy and Laboratory Assisting; Applied Science Degree Program; Ph.D. in Marine Biology; M.S., Ph.D. in Environmental Chemistry.
UAA: Bachelor of Arts in Languages; Bachelor of Human Sciences; Certificate in Industrial Technology (Prince William Sound College).
UAAF: Certificate for Microcomputer Support Specialist.
Two major programs were the subjects of extensive presentations and review in the Committee prior to approval:
International Arctic Research Center
The IARC is the result of an agreement between the government of Japan and the University to engage in cooperative international arctic research in fields of mutual interest such as global change, the aurora, earthquakes, oceanography and the weather. The chief concern of the ASA Committee is the nature of the program that will result. UAF Provost Jack Keating reported on the negotiations that led to the creation of the IARC Scientific Advisory Group, which will be responsible for planning science projects and establishing priorities. The group includes the provost, deans, directors and faculty members from UAF science departments, institutes and other relevant organizations. The facility is expected to open in March 1999.
Schools of Education
The ASA approved enthusiastically the report of the Professional Education Coordinating Committee, which completed four years' work on the development of a statewide teacher's education program. The new program will replace the B.Ed. with a fifth year MAT school-based program, which is being developed for both the elementary and secondary teaching levels. Credential-only programs will include distance delivered elementary certification programs from UAF and UAS, a campus-based program at UAA, and the new statewide Rural Educators Preparation Partnership program for elementary or secondary, for rural students with a district sponsor. Special Education and Type B programs will be consolidated at UAA but will provide faculty supervision at Fairbanks and Juneau for internships. Type C Counselors programs will be reviewed, and competencies in educational technology will permeate all programs. The endorsement program will remain at UAA and UAS. The PECC recommended that all three Schools of Education seek the same type of program approval or accreditation and undergo visits at the same time.
Logistics Program
In addition to these programs, UAA is considering, at the suggestion of Mayor Rick Mystrom, the feasibility of developing a program in logistics to help meet the growing needs and opportunities in the region's transportation sector.
The ASA Committee recommends that the Board continue to scrutinize cautiously the approval of new programs and to assure their place in total University planning.
The ASA Committee also recommends that periodic status reports be made on the implementation and funding of the teacher education program.
STUDENT EXPERIENCE
Policies
A major activity of the administration and the Committee has been the review of Regents' Policies governing students. The student affairs officers of the three MAU's have done ground-breaking, cooperative work in rewriting existing policies and creating policies that were lacking. The Committee reports the following progress:
Approved:
09.01.00 Student Affairs Policy "General Provisions"
09.05.00 Employment of Students
09.06.00 Services for Students with Disabilities
09.04.00 Education RecordsTo Governance:
09.03.00 Student Dispute Resolution
09.02.00 Student Rights and Responsibilities
09.99.01 Recreational and Intercollegiate AthleticsBeing Drafted:
Student Organizations, Residence Life, Financial Aid
Uniform Course Numbering, Transferability, Common Calendar, Stacked CoursesThe Committee heard reports in progress on these topics and expects future reports.
International Student Tuition
The Committee heard a report that showed tuition policies and practices for international students at the University of Alaska compared favorably to those of other institutions.
The ASA Committee recommends that the work on student policies be completed and that the subject of student life and the quality of the student experience in the University remain on the Committee's agenda.
B. Ad Hoc Committee on UA Schools of Education
See the above report.
C. Audit Committee
Regent Croft reported that the Audit Committee heard reports regarding the status of the FY98 Annual Audit Plan and regarding recently completed audits.
The Audit Committee also approved the following motion:
PASSED"The Board of Regents' Audit Committee approves and adopts the annual audit plan for fiscal year 1999 as presented. This motion is effective June 19, 1998."
D. Committee of the Whole
In addition to action items, the Committee of the Whole also heard reports on Banner Systems, Year 2000, Statewide Library Alliance, and FY99 Operating Budget Plans.
E. Finance, Facilities and Land Management Committee
1. Approval of Plan for Use of Stampede Mine ProceedsAt the June 18, 1998 Finance, Facilities and Land Management Committee, the committee amended the printed motion as indicated below.
Regent Henri moved, seconded by Regent Williams, and passed unanimously that:
PASSED AS AMENDED"The Board of Regents approves the plan for use of proceeds from the sale of the Stampede Mine as presented, and authorizes the administration to make expenditures and dedicate the proceeds from the sale of the Stampede Mine site in accordance with the plan. This approval is subject to the university administration and the proprietor of the Golden Zone Mine entering into an agreement for the long-term use of the Golden Zone Mine by the University of Alaska. This motion is effective June 19, 1998."
*2. Request for Report on UAF Coal-Water Project (added)
During the Finance, Facilities and Land Management Committee meeting, the following motion was passed because of concerns regarding the UAF Coal-Water Project.
The following motion was approved with no objections.
PASSED"The Board of Regents directs the university administration, at the October 1-2, 1998 Board of Regents' meeting, to present a report on the UAF Coal-Water Project, addressing issues relating to the budget plan; appointment of a board of directors to oversee the project; the role of the UAF Mineral Industry Research Laboratory; and that the UA general counsel report on the liabilities of the project, as well as on a joint partnership agreement. This motion is effective June 19, 1998."
3. Committee Report
In addition to action items, the Finance, Facilities and Land Management Committee also heard status reports on the endowment spending rate, the UAA Residence Hall project, the Brooks Building, and on ongoing capital projects.
F. Human Resources Committee
*1. Approval of Temporary Re-Employment for Retirement Incentive Program Participants (moved from Consent Agenda)A substitute motion was presented at the Human Resources Committee, adding names that were inadvertently left off the printed agenda. The following motion reflects those additions.
Regent Thomas moved, seconded by Regent Nelson-Wright, and passed with Regents Croft, Fate, Gagnon, Henri, Kelly, Nelson-Wright, Thomas and Williams voting in favor, and Regent Ogg voting in opposition that:
PASSED AS AMENDED"The Board of Regents approves the appointment of Karen Cedzo, Michael Rice, Gary Walker, Roberta Morgan, Heather Flynn, Kathy Niles, Richard Ender, Ted Gifford, Barbara Sokolov, and Jim Tibor to a temporary position or project contract, not to exceed 49 percent of their previous base salary. These appointments may not include retirement, health or leave benefits, except social security replacement if required by the IRS. This motion is effective June 19, 1998."
2. Committee Report
Regent Thomas reported that in addition to action items, the committee also heard reports on labor relations issues, FY98 PERS/TRS RIP participants, compensation adjustment for classified and APT staff, and a benefits update.
G. Labor Relations Committee
No report.
H. Nominating Committee
Regent Williams reported that his committee's work was concluded for this fiscal year and urged the board to consider a bylaws change, mandating that the Nominating Committee membership constitute a member of each gubernatorial appointment "class".
I. Planning and Development Committee
Regent Gagnon submitted the following report:
University of Alaska Board of Regents
Planning and Development Committee
Chronology of Activities and Actions
February 1997 to April 1998
February 14, 1997
President Mike Kelly activated the Planning and Development Committee and appointed Sharon Gagnon as Chair. Prior to this date, President Kelly had held Regents' retreats on September 25, 1996, November 20, 1996 and February 12, 1997, for the purpose of gathering information about the status of the University and to review Alaskan and national demographic and economic trends and trends in higher education.
April 9, 1997
The Planning and Development Committee met to discuss the concept of planning, to raise individual questions and considerations about planning for the University and to review the following planning documents:
Campus strategic plans, the 6-year Capital Plan, program assessment documents, retreat minutes, College of Rural Alaska Restructuring: 1986-1992, Sharon Gagnon's March 26, 1997, comments to the Joint House and Senate HESS Committees.
Following the meeting, staff completed a current bibliography of planning documents.
April 17, 1997
The Planning and Development Committee met and set three tasks:
Crisis Planning: To respond to the immediate crisis of legislative reductions, the Committee set a meeting for May 7, 1997, to review the Chancellors' proposed campus cuts and plans to reallocate funds.
President's Komisar's Planning Questions: For purposes of both short term and long term planning to address three questions President Komisar posed during the retreats:
Where are the areas we are not serving?
What are the strengths of the University of Alaska?
How do we liberate resources within the University and find outside sources of funding?
Long Term Planning: The Committee began a discussion of the questions, considerations and responses begun at the previous meeting.May 7, 1997 Postponed to May 23, 1997
The administration presented the budget reductions needed for FY98 and the plan for accomplishing the reduction in each MAU and at Statewide, which the committee accepted informally.
The Committee Chair asked the members to provide written responses to the following questions and considerations developed during the discussion of long-term planning:
1. How do we plan for the future and satisfy requests for immediate actions?
Considerations: The future is increasingly variable and today's assumptions may be invalid and useless. Current legislative actions will require an immediate response, as will future legislative actions. By next January, the legislature needs to see a plan that will permit the university to meet its mission while adjusting to funding realities.
2. What role is past planning to play in future planning?
The MAUs have put great effort into the design and implementation of their strategic plans. Program Assessment was an exhaustive and difficult effort. It is nearing the point of a final report and possible continuation. The university may have gained all the benefit it can from restructuring and re-engineering. The university may have gained all the savings it can from reallocation.
3. Who is to participate in the planning effort?
The community, government and university need a sense of ownership in the plan. University employees may view it as redundant and useless. Community and government representatives may be disappointed if all their expectations cannot be met.
4. What type of expert help does the committee need?
The committee may need help in identifying an appropriate planning process as well as in planning. The committee will need a staff with expertise and sufficient time to devote to the committee's work. There needs to be a discussion of the committee's views regarding a facilitator.
5. How do the bylaws define the Planning and Development Committee?
"The Planning and Development Committee shall be composed of the elected officers of the Board and the immediate past president of the Board. The committee shall be responsible for ensuring that the Board fulfills its responsibilities, recommending direction for Board activities and initiatives, reviewing the performance of the president of the University and recommending goals and objectives for future performance, and recommending actions to promote the University to individuals and organizations external to the University."
June 20, 1997
The Planning and Development Committee discussed the purposes of the University and listed items to be discussed as principles to guide decisions within the University and as priorities for the institution.
After President Komisar presented options for administrative re-structuring according to centralized or decentralized models, the Committee asked President Komisar to refine the model of the single university administration structure to show savings in greater detail, to include extended sites and to show the model's connection to institutional unity.
The Committee agreed to invite George Kaludis of George Kaludis Associates to assist in evaluating the single administrative model and to gather opinions from the campuses.
The Committee discussed the appropriate time to ask for the assistance of a facilitator and emphasized the importance of having a plan for administrative savings, along with principles and priorities, ready for presentation to the Governor and legislators by November 1997.
July 25, 1997
The Planning and Development Committee met with George Kaludis, Ted Lewis and Glenn Freedman of George Kaludis Associates to discuss university planning.
The Committee received President Komisar's plan for project assignments to address immediate and pressing issues and agreed, in principle, to a 4-stage approach to planning which will be presented to the full board:
1. Role and Scope of the University (August)
President Komisar to work with the Chancellors and the Systemwide Academic Council to bring recommendations to the board on the following questions: Can the University fulfill every element of its mission? If not, on which elements should it focus? Where should the elements be located?
2. Reports from the Executive Team on Critical Issues (October-November)
Chancellor Wadlow: Structure and Costs of the System Office.
Chancellor Gorsuch: Allocation Model.
Chancellor Lind: Costs and Organizational Structure of the Extended Campuses.
Vice President Creamer: Streamlining of Administrative Functions and Reduction of Expenditures on Routine Paperwork.
Systemwide Academic Council and University of Alaska Learning Cooperative: The Investment Needed in Instructional Equipment.The first draft of the White Paper.
3. Development of a Strategic Plan (1 to 1 \xbd years)
The university will develop a white paper, which it will take to the public, the administration and the legislature for comment and revision. This action follows the recommendation of George Kaludis Associates to have a beginning point constructed by the board and senior management, which can then be taken to the community for discussion.
4. Implementation and Management of a Strategic Plan (Ongoing)
The Committee passed the following motion to forward to the full Board of Regents:
"The Planning and Development Committee recommends that the Board of Regents approve that the Planning and Development Committee develop a strategic plan over the next one to one and one-half years. The motion is effective July 25, 1997." Approved by the Full Board on August 15, 1997.
August 13, 1997
The Planning and Development Committee reviewed and revised the documents referred to as "Purposes," "Principles" and "Priorities."
The Committee received President Komisar's document, "Scope and Role of the University."
The Committee, sitting as a Committee of the Whole, passed the following motions, which were approved at the Full Board on August 15, 1997.
"The Board of Regents accepts, subject to revision, the proposed schedule for intermediate and long range planning. This motion is effective August 15, 1997."
"The Board of Regents extends voting privileges to all Board of Regents members during the Planning and Development Committee meetings. This motion is effective by unanimous consent on August 15, 1997."
The Committee and Board members agreed by consent to have the Board's planning function remain in the Planning and Development Committee rather than to move it to the Committee of the Whole.
September 24, 1997
The Planning and Development Committee reviewed and revised the purposes, principles and priorities document and suggested revisions to President Komisar's paper on the role and scope of the University.
The Executive team, Chancellor Wadlow, Chancellor Lind, Chancellor Gorsuch and Provost Jack Keating gave preliminary reports of their special committees.
The Committee asked President Komisar and Chair Gagnon to devise a plan for participation of the University community in the special committee reports, which would include a hearing process and an invitation for written comment.
The Committee asked President Komisar to notify governance groups to be prepared to review the White Paper in February 1998.
October 29, 1997
The Planning and Development Committee heard and discussed the preliminary report of the Committee on the Redesign of the System Office and Campus-based Administrative Cost Savings and defined steps to be followed in the completion of the report:
1. The Planning and Development Committee would hold statewide hearings on the preliminary report on November 4 and November 7.
2. The Committee on Redesign would revise the report on the basis of comments received and submit it to President Komisar.
3. President Komisar and the Chancellors would present their recommendations to the Planning and Development Committee on November 14, following wide distribution of the report.
4. The Board of Regents would review the Planning and Development Committee's findings and recommendations at its November 20-21 meeting.
November 4, 1997 and November 7, 1997
The Planning and Development Committee held University-wide audio-conference hearings on the report from the Committee on the Redesign of the System Office and Campus-based Administrative Cost Savings.
November 14, 1997
Following discussion of the final report from the Committee on the Redesign of the System Office and Campus-based Administrative Cost Savings, the Planning and Development Committee, sitting as a Committee of the Whole, passed the following motion.
"The Planning and Development Committee recommends that the Board of Regents receive President Komisar's recommendations regarding the Redesign of the University of Alaska Administrative System and the Creation of Administrative Service Centers; express its tremendous thanks to President Komisar for appointing the committee and for the work of Dr. Wadlow, specifically, and her committee for their very fine effort; and direct President Komisar to re-engineer functions and organize the administrative system according to the following seven points:
1. maintain a strong presidency with the ability to concentrate on policy issues but responsible to the Board of Regents for both the executive and service functions;2. endorse the concept of a President's Council;
3. clearly distinguish between executive and service functions;
4. maintain a university-wide system that avoids unnecessary duplication to the maximum extent possible;
5. assure that re-engineering of functions and organization results in new reduction of administrative costs of at least $2 million per year for a total of $10 million over the next four years beginning with FY99;
6. keep operational authority closest to customers; and
7. assure that this be done in a form in which actual savings can be projected and reported.
This motion is effective November 14, 1997."
The motion was approved by the Full Board on November 21, 1997.
The Planning and Development Committee heard Chancellor Marshall Lind's preliminary report from the Committee on Development of a Resource Allocation Model and Academic Program Paradigm for the University's Extended Campuses; UAS Vice Chancellor Roberta Stell's preliminary report from the Committee on Recommendation of UA's Investment in Instructional Equipment and Organization of Efforts in Distance Education; Chancellor Lee Gorsuch's preliminary report from the Committee on Development and Recommendation of a Resource Allocation model for the University.
February 5, 1998
The full Board reviewed the Purposes, Principles and Priorities statements developed in August 1997 and passed the following motion:
"The Board of Regents adopts the Purposes, Principles and Priorities as agreed upon at the September 24, 1997 meeting of the Planning and Development Committee and as further amended by the Board of Regents at its meeting of February 5, 1998. This motion is effective February 5, 1998."
February 19, 1998
Meeting postponed.
April 14, 1998
President Komisar announced the formation of two steering committees to redesign the UA administrative system and create administrative service centers: Finance and Human Resources Steering Committee, chaired by David Creamer, Vice President for Finance and Planning; Information Technology Steering Committee, chaired by Steve Smith, Interim Director, Information and Network Services.
The Planning and Development Committee directed that Chancellor Lind's report on the extended campuses be forwarded to the community councils and main campuses for review and comment, after which, the statewide administration will present firm recommendations to the committee for consideration.
Individual Regents requested that the final report place more emphasis on collaboration and systems thinking, address increasing enrollment at the extended sites and identify the origin in BOR records of the proposed $4 million reduction in the extended campuses.
[Note: The concept of a $4 million reduction to the extended sites resulted from former Vice President for Finance David Creamer's report comparing the costs of UA extended sites to similar sites nationally. No formal action was taken to set a goal of a $4 million reduction to the budget of the extended sites.]
Next Steps
With a change in administration occurring September 1998, there may be changes to the future direction of planning. There will need to be a general review of the process and a revision to schedules. Important projects have begun, however, which need to be completed:
1. The reports of the Executive Team.
Chancellor Wadlow's report on the redesign of the system office and campus-based administrative cost savings has left open the question of shared services within a centralized system.
Chancellor Lind's report on the extended campuses will be returning with comments from the community councils and will be essential to future decisions about the mission to the extended sites.
Chancellor Gorsuch's committee on resource allocation needs to report to help clarify the difficult, political issue of how resources are distributed through the system.
The SAC's report on the need for instructional equipment is basic to planning for the entire instructional mission of the University
2. The White Paper
Important background work essential to understanding how the University and State will interact in the future has been completed in preparation for the white paper. It provides a sound foundation for defining the role and mission of the University and will be important to any future planning.
3. The Purposes, Principles and Priorities
This document underpins the regents vision for the University and should be revisited during the planning process.
J. Ad Hoc Committee on UAF Schools of Business
Regent Fate, chair of the Ad Hoc Committee on UAF Schools of Business, submitted a report on the activities of the committee for the record.
VIII. Approval of Resolutions of Appreciation
A. Dr. Jerome B. KomisarWHEREAS, Jerome B. Komisar was born in Brooklyn, New York, and received his bachelor's degree in economics from New York University in 1957, and his master's degree in economics from Columbia University in 1959; and
WHEREAS, Jerome B. Komisar received his Ph.D. in economics from Columbia University in 1968, and an honorary degree from Alfred University in 1987; and
WHEREAS, Jerome B. Komisar began his academic career as a lecturer in the Department of Economics at City College of the City University of New York in 1959, and then in 1961 became an assistant professor of economics at Hamilton College in Clinton, New York; and
WHEREAS, Jerome B. Komisar joined the State University of New York at Binghamton, and began a 24-year career with the State University of New York where he held a number of administrative and faculty positions, including: acting chancellor, provost, acting president of New York State University College at New Paltz and university professor of economics, then executive vice chancellor of the State University of New York System and president of the system's research foundation; and
WHEREAS, Jerome B. Komisar became president of the University of Alaska System in 1990, and with his wife, Natalie, immediately became deeply involved in the life of the University of Alaska, the community of Fairbanks and the state of Alaska; and
WHEREAS, Jerome B. Komisar took the University of Alaska's chief leadership position just three years after the institution had undergone a major and controversial restructuring that merged the system's 11 community colleges under the three, four-year campuses, and enabled the university to survive a $15 million state general fund budget reduction; and
WHEREAS, Jerome B. Komisar quickly became Alaska's foremost advocate for the benefits of higher education, and utilized the presidency of the University system to promote learning and research, to reduce the University's reliance on state support by increasing revenues from other sources, to rebuild and modernize the University's infrastructure, and to make the University more cost effective and accountable to the public; and
WHEREAS, under the leadership of Dr. Komisar, the University of Alaska expanded its federally supported programs, increased its land management efforts, initiated efforts to attract more private funds, and increased student revenues, reducing during his administration the university's dependence on state funds from 55 percent to 45 percent; and
WHEREAS, Jerome B. Komisar and the Board of Regents together made the University's deferred maintenance problems the system's number one priority until the governor and the Alaska Legislature began to address the problem in substantive ways; and
WHEREAS, Jerome B. Komisar's commitment to the University of Alaska's role in a global society resulted in a wide range of international agreements with the countries of the North Pacific Rim and the Circumpolar North and contributed greatly to an increased understanding and awareness of Alaska; and
WHEREAS, increased federal support during the administration of Dr. Komisar has been of major importance to the University and the state, both in providing research funding and in enabling the University to build an internationally recognized academic complex, including the Arctic Region Supercomputing Center in Fairbanks, the Aviation Technology Center in Anchorage and the expansion of the laboratory complex of the Fishery Industrial Technology Center in Kodiak; and
WHEREAS, Dr. Komisar guided the expansion of international programs, resulting in the American Russian Center at UAA and the International Arctic Research Center at UAF; and
WHEREAS, Dr. Komisar worked constantly to fulfill the University's mission to provide programs and services to Alaska's rural communities, and helped guide the University system toward increased distance delivery education; and
WHEREAS, Dr. Komisar has had a number of other State of Alaska assignments, including serving as founding chair of the Alaska Aerospace Development Corporation, serving on the board of directors of the Alaska SeaLife Center, member of the Raven Commission, member of the executive committee of Marketing Alaska and commissioner of the Western Interstate Commission for Higher Education; and
WHEREAS, Jerome B. Komisar at all times provided leadership with compassion for others, good humor and grace which served to ease the way through many troublesome issues; and
WHEREAS, Jerome B. Komisar always demonstrated his deep personal commitment to quality higher education and shown on a personal level his dedication, sense of purpose, energy and integrity befitting the highest standards of public service; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of Dr. Jerome B. Komisar's outstanding service and extends to him this statement of appreciation for his contributions to the advancement of higher education in Alaska; and
BE IT FURTHER RESOLVED that this resolution be conveyed to Dr. Jerome B. Komisar with a copy incorporated in the official minutes of the June 19, 1998 meeting of the Board of Regents of the University of Alaska.
Regent Croft moved, seconded by Regent Williams, and passed unanimously that:
PASSED
"The Board of Regents approves the resolution of appreciation for Dr. Jerome B. Komisar. This motion is effective June 19, 1998."
B. Marylou D. Burton
WHEREAS, Marylou D. Burton received three bachelor's degrees from Washington State University in Pullman, Washington, one in English, one in Education and one in Accounting and Finance; and
WHEREAS, Marylou D. Burton has taken miscellaneous courses at the University of Alaska as well as financial/auditing classes and seminars, and satisfied the continuing education requirements of the Alaska State Board of Accountancy, and is a Certified Public Accountant; and
WHEREAS, Marylou D. Burton began her professional career in 1977 as an auditor with the Division of Legislative Audit for the State of Alaska, and in 1981 became a manager auditor who planned, directed and reviewed the work of her staff and presented the audit results to the Legislative Budget and Audit Committee of the Alaska State Legislature; and
WHEREAS, Marylou D. Burton became a fiscal analyst with the Division of Legislative Finance in 1983 where she provided staff support to the House and Senate Finance Committees in preparation of the state's operating and capital budgets; and
WHEREAS, Marylou D. Burton, after two years in the heat of budget preparation for the state, decided with her husband to spend six years circumnavigating the planet on a forty-foot sailboat, and in 1991 she said they had returned poorer but better for the experience, and very happy to be home once again in Alaska; and
WHEREAS, Marylou D. Burton became finance officer for the Alaska Department of Fish and Game in December 1991, and in the position served as the chief accountant and senior finance officer for the department, supervising a staff of eighteen; and
WHEREAS, Marylou D. Burton joined the University of Alaska in 1993 as a senior budget analyst for the Statewide Budget Office in Fairbanks where she provided analysis and review of University budgets and provided liaison between the University and the state financial and budgetary systems; and
WHEREAS, Marylou D. Burton became director of budget development for the University of Alaska in 1995, a position in which she served the University with distinction, always providing timely, accurate and reliable information to the University President, the Vice President for Finance and Planning, and the Board of Regents; and
WHEREAS, Marylou D. Burton inspired her staff and others through her effective leadership of the University's decentralized budget process, and managed to bring much greater understanding and credibility to those processes; and
WHEREAS, Marylou D. Burton, with little or no advance notice, could sit down before a legislative committee and answer difficult questions with amiability and a technical grasp of the information that impressed all who heard her; and
WHEREAS, Marylou D. Burton always performed her duties with competence, skill and dedication to the best long-term interests of the University of Alaska;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Regents recognizes the exceptional service of Marylou D. Burton, and extends to her this official statement of appreciation for her contributions to the University and the advancement of higher education in Alaska; and
BE IT FURTHER RESOLVED that this resolution be conveyed to Marylou D. Burton with a copy incorporated in the official minutes of the June 19, 1998 meeting of the University of Alaska Board of Regents.
Regent Croft moved, seconded by Regent Williams, and passed unanimously that:
PASSED
"The Board of Regents approves the resolution of appreciation for Marylou D. Burton. This motion is effective June 19, 1998."
C. Karen L. Cedzo
WHEREAS, Karen L. Cedzo received her bachelor's degree in international relations in 1973 and her master's degree in political science in 1975 from the University of Wisconsin-Milwaukee; and
WHEREAS, Karen L. Cedzo was accredited as a public relations counselor by the Public Relations Society of America in 1989 and continues as an active member of the organization both in Alaska and nationally; and
WHEREAS, Karen L. Cedzo was a reporter, anchor and news director of KTVF-TV and KFRB-AM from 1975 to 1978, and was a principal of Northern Information Services, a public relations firm; and
WHEREAS, Karen L. Cedzo joined the University of Alaska Fairbanks in 1979 to build the public affairs department and served as its first director from 1979 to 1985; and
WHEREAS, Karen L. Cedzo served as UAF's director of university relations from 1985 through 1990, and was associate vice chancellor for university relations and institutional advancement from 1990 until 1997 when she was named vice chancellor for university relations and advancement; and
WHEREAS , Karen L. Cedzo served as chair of the Council on University Relations and Development of the National Association of State Universities and Land Grant Colleges from 1991 to 1994 and as chair of the Educational and Cultural Organizations Section of the Public Relations Society of America and a member of the board of directors of the Alaska chapter of the Association; and
WHEREAS, Karen L. Cedzo served as a member and chair of the Northern Advisory Council for the Bureau of Land Management, and co-chaired the local organizing committee for the 1990 and 1994 Alaska State Chamber of Commerce conventions, and also teaches public relations courses for the Department of Journalism and Broadcasting at UAF; and
WHEREAS, Karen L. Cedzo directed and guided the growth and development of UAF's development office, and oversaw and implemented UAF's first private fundraising campaign, Northern Momentum, which netted more than $13 million for UAF; and
WHEREAS, Karen L. Cedzo's commitment to higher education and the University of Alaska Fairbanks and her service to the Fairbanks community have served as splendid examples of selfless public service for the benefit of her university, community, state and nation;
NOW, THEREFORE, BE IT RESOLVED that the Board of Regents recognizes the dedicated service of Karen L. Cedzo, and extends to her this official statement of appreciation for her contributions to the university and the advancement of higher education in Alaska; and
BE IT FURTHER RESOLVED that this resolution be conveyed to Karen L. Cedzo with a copy incorporated in the official minutes of the June 19, 1998, meeting of the University of Alaska Board of Regents.
Regent Croft moved, seconded by Regent Williams, and passed unanimously that:
PASSED
"The Board of Regents approves the resolution of appreciation for Karen L. Cedzo. This motion is effective June 19, 1998."
D. Dr. David K. Creamer
WHEREAS, David K. Creamer graduated from Ohio University in 1976 with a bachelor's degree in accounting, and earned his master's degree in governmental accounting from Kent State University in 1986; and
WHEREAS, David K. Creamer earned his Ph.D. in higher education administration with a minor in public finance from Kent State in 1990, and became a Certified Public Accountant; and
WHEREAS, Dr. David K. Creamer began his higher education career in 1982 when he became director of internal auditing for Kent State University, a position he held until 1987 when he became comptroller of Kent State; and
WHEREAS, Dr. Creamer moved to Iowa State University in Ames, Iowa, in 1990, as controller and university secretary; and
WHEREAS, Dr. Creamer became vice president for business and treasurer of Shawnee State University in Portsmouth, Ohio, in 1990; and
WHEREAS, Dr. Creamer made his move to Alaska in 1995 when he became vice president for finance and planning of the University of Alaska; and
WHEREAS, Dr. Creamer brought to the vice presidential position an outstanding record of experience and leadership in higher education budgeting, financial management and administration; and
WHEREAS, Dr. Creamer served the University of Alaska with distinction as he helped guide reductions in administrative costs and to improve academic services and programs through a combination of cost reductions and program reallocations; and
WHEREAS, Dr. Creamer worked well with the business officers of the University of Alaska system, and ably represented the statewide administration in systemwide efforts to enhance revenues and provide the best educational programs and services possible with the resources at hand; and
WHEREAS, Dr. Creamer helped guide the development of the relationship between the University of Alaska and Japanese scientific and agency interests that culminated in the agreement to build the International Arctic Research Center on the UAF campus; and
WHEREAS, Dr. David K. Creamer won the esteem of his colleagues and peers for his keen insights, leadership, competence and expertise;
NOW, THEREFORE BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of David K. Creamer's outstanding service to the University and extends to him this statement of recognition and appreciation; and
BE IT FURTHER RESOLVED, that this resolution be conveyed to Dr. David K. Creamer with a copy to be incorporated in the official minutes of the June 19, 1998, meeting of the Board of Regents of the University of Alaska.
Regent Croft moved, seconded by Regent Williams, and passed unanimously that:
PASSED
"The Board of Regents approves the resolution of appreciation for Dr. David K. Creamer. This motion is effective June 19, 1998."
E. Dr. John P. Keating
WHEREAS, John P. Keating was born and reared in San Francisco, California, and attended Gonzaga University where he received a bachelor's degree in the classics and philosophy in 1961, and a master's degree in philosophy in 1962; and
WHEREAS, John P. Keating continued his education with a M.S. Th. degree in theology in 1968 from the University of Santa Clara; and
WHEREAS, John P. Keating went on to receive a master's degree in 1971 and a Ph.D. degree in 1972 in social psychology at Ohio State University; and
WHEREAS, Dr. John P. Keating began his academic career in higher education as an assistant professor of psychology at the University of Washington; and
WHEREAS, Dr. John P. Keating further immersed himself in the academic life of the University of Washington by gaining joint appointments as an adjunct professor of the Institute of Environmental Studies in 1975, and as a faculty associate in the Comparative Religion Program in 1976; and
WHEREAS, Dr. John P. Keating became an associate professor of psychology in 1977 and professor of psychology in 1990; and
WHEREAS, Dr. John P. Keating began his administrative career by becoming the vice provost and dean of branch campuses in 1990 for the University of Washington; and
WHEREAS, Dr. John P. Keating came to Alaska as a tenured faculty member in the UAF Department of Psychology, and provost of the University of Alaska Fairbanks in 1994; and
WHEREAS, Dr. John P. Keating has throughout his career demonstrated his commitment to quality academic instruction by offering numerous undergraduate and graduate level courses, serving on graduate committees and giving presentations as a guest lecturer; and
WHEREAS, Dr. John P. Keating has always demonstrated a commitment to academic research through extensive scholarly publications and technical reports in the field of psychology, public presentations, invited speeches, participation in panel discussions and the receipt of numerous grants and contracts; and
WHEREAS, Dr. John P. Keating's passion for the creation of knowledge through research was effectively conveyed to Alaska decision makers by his skillful presentations to the Board of Regents and members of the Alaska State Legislature about the value of research conducted throughout the University of Alaska system; and
WHEREAS, Dr. John P. Keating effectively helped guide the University of Alaska's academic initiatives as chair of the Systemwide Academic Council and in that position continued to demonstrate his lifelong commitment to academic service; and
WHEREAS, Dr. John P. Keating inspired and encouraged his colleagues throughout the University of Alaska system through his open door policy, genial personality, and his broad participation in University and community affairs and in professional societies; and
WHEREAS, Dr. John P. Keating and his wife Pamela are departing Alaska for Wisconsin where he will become chancellor of the University of Wisconsin at Parkside,
NOW, THEREFORE, BE IT RESOLVED that the Board of Regents of the University of Alaska officially recognizes Dr. John P. Keating's outstanding service and dedication, and extends this statement of appreciation and gratitude for his contributions to the development of higher education in Alaska; and
BE IT FURTHER RESOLVED that this resolution be conveyed to Dr. John P. Keating, with a copy to be incorporated in the official minutes of the June 19, 1998 meeting of the University of Alaska Board of Regents.
Regent Croft moved, seconded by Regent Williams, and passed unanimously that:
PASSED
"The Board of Regents approves the resolution of appreciation for Dr. John P. Keating. This motion is effective June 19, 1998."
F. Dr. Michael L. Rice
WHEREAS, Michael L. Rice received his bachelor's degree in business administration and his master's in business administration from Florida State University, and his Ph.D. from the University of North Carolina at Chapel Hill; and
WHEREAS, Dr. Michael L. Rice began his career in higher education as assistant professor of finance in the School of Business Administration at the University of North Carolina at Chapel Hill in 1974, and in 1980 he became associate dean and associate professor of management at the Babcock Graduate School of Management at Wake Forest University in Winston-Salem, North Carolina, a position he held until 1983; and
WHEREAS, Dr. Michael L. Rice first visited Alaska with his wife in 1979 when they flew their own Cessna 182 to Alaska to spend the summer sightseeing, and four years later jumped at the chance to return to Alaska as dean and professor in the School of Management at the University of Alaska Fairbanks; and
WHEREAS, Dr. Michael L. Rice, in just five years as dean of the School of Management gained special recognition that came with the accreditation by the American Assembly of Collegiate Schools of Business of the UAF School of Management, one of 72 such schools out of 1,200 in the country to gain such accreditation; and
WHEREAS, Dr. Michael L. Rice became acting vice chancellor for administrative services at UAF in April 1991, and a year later was named to the vice chancellor position from which he successfully helped focus attention on the deferred maintenance requirements of the UAF campus and then directed campus efforts to utilize available funds to address the most pressing needs; and
WHEREAS, Dr. Michael L. Rice is active in the Fairbanks community and is past president of the United Way of the Tanana Valley and former president of the Fairbanks Rotary, and a board member of the Fairbanks Industrial Development Corporation; and
WHEREAS, Dr. Michael L. Rice has served as vice chancellor for administrative services during one of the most challenging times in UAF's history, and his leadership has been vital in the effort to reduce the university's administrative costs, including energy costs, and to be able to reallocate the money saved for use in academic programs; and
WHEREAS, Dr. Michael L. Rice participated with UAF researchers to secure the Coal Water Project, a commercial demonstration project that will result in long term benefits to UAF's facilities and mineral engineering research, as well as helping to put UAF in the forefront of exploring other avenues of diversifying Alaska's economy while reducing a dependency on oil;
NOW, THEREFORE BE IT RESOLVED, that the Board of Regents takes official recognition of Dr. Michael L. Rice's outstanding service to the University of Alaska Fairbanks and extends to him this statement of recognition and appreciation; and
BE IT FURTHER RESOLVED, that this resolution be conveyed to Dr. Michael L. Rice with a copy incorporated in the official minutes of the June 19, 1998, meeting of the Board of Regents of the University of Alaska.
Regent Croft moved, seconded by Regent Williams, and passed unanimously that:
PASSED
"The Board of Regents approves the resolution of appreciation for Dr. Michael L. Rice. This motion is effective June 19, 1998."
IX. Approval of FY00 Meeting Schedule
Board members discussed the FY99 and FY00 meeting schedules and proposed several revisions. These revisions are noted below with an asterisk.
FY99 Meeting Dates / LocationAugust 20-21, 1998 / Bethel
October 1-2, 1998 / Fairbanks
November 19-20, 1998 / Anchorage
February 18-19, 1999 / Juneau
April 22-23, 1999 / Juneau
*June 3-4, 1999 / FairbanksFY00 Meeting Dates / Location
August 19-20, 1999 / *TBA
September 30/October 1, 1999 / Fairbanks
November 18-19, 1999 / Anchorage
February 17-18, 2000 / Juneau
April 20-21, 2000 / Juneau
*June 1-2, 2000 / Anchorage
Regent Henri moved, seconded by Regent Fate, and passed unanimously that:
PASSED AS AMENDED"The Board of Regents revises the FY99 Meeting Schedule and approves the FY00 Meeting Schedule as amended. This motion is effective June 19, 1998."
X. Approval of Naming of UAF Rifle Range
Joan K. Wadlow, chancellor at the University of Alaska Fairbanks, forwarded a recommendation regarding the naming of the Patty Center Rifle Range on the UAF campus. Board members were given information under executive session cover. This proposal has also been endorsed by the UAF director of athletics and by members of the Fairbanks community.
Regent Croft asked that the following motion be passed by unanimous consent; Regent Fate seconded and the motion carried.
PASSED"The Board of Regents approves the naming of Patty Center Rifle Range the Horton Shooting Arena. This motion is effective June 19, 1998."
XI. Appointment of Acting President
From July 1, 1998 until President-Elect Hamilton assumes office, it will be necessary for the University of Alaska to have a designated acting executive.
Prior to voting on this matter, the Board moved to go into executive session to discuss the appointment.
Regent Demeksa moved, seconded by Regent Williams, and passed unanimously that:
PASSED"The Board of Regents goes into executive session at 3:30 p.m. A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters relating to the selection of an Acting President of the University of Alaska, this matter being a subject which might tend to damage the reputation and character of a person or persons. The session will include members of the Board of Regents and will last approximately 10 minutes. Thus, the open session of the Board of Regents will resume in this room at approximately 3:40 p.m. A.D.T. This motion is effective June 19, 1998."
The Board of Regents concluded an executive session at 4:10 p.m. A.D.T. in accordance with AS 44.62.310 discussing matters relating to the selection of an Acting President of the University of Alaska, this matter being a subject which might tend to damage the reputation and character of a person or persons. The session included members of the Board of Regents and lasted approximately 40 minutes.
Regent Burns moved, seconded by Regent Williams, and passed unanimously that:
PASSED"The Board of Regents appoints Wendy Redman as Acting President, commencing on the departure of President Komisar and ending on the arrival of President-Elect Hamilton. This motion is effective June 19, 1998."
XII. Discussion Regarding Retreat for Board of Regents and New President
President-elect Hamilton has expressed his desire to meet in retreat with the Board of Regents soon after his arrival to discuss vision for the University of Alaska and expectations of the presidency. The board discussed possible dates, locations and a facilitator for this retreat.
XIII. Election of Officers
In accordance with Regents' Policy 01.01.01, Article III, Section 2, at the annual meeting of the Board of Regents, the officers of the board shall be elected by a simple majority vote.
The following slate of nominees was presented by Regent Williams, chair of the Nomination Committee:
President: Michael J. Burns and R. Danforth Ogg
Vice President: Elsa Froehlich Demeksa and Mary Jane Fate
Secretary: Annette M. Nelson-Wright
Treasurer: Chancy Croft
President Kelly appointed Jeannie Phillips, Board of Regents' Officer, and James A. Parrish, General Counsel, to serve as ballot officials.
President Kelly asked if there were any other nominations for the office of president. Hearing none, the President Kelly asked that the two candidates for president address the board regarding their candidacy. After hearing their remarks, secret ballots were used to determine the election.
After counting the ballots for president with General Counsel Parrish, Officer Phillips announced that Regent Burns had been elected as the Board of Regents' President.
President Kelly asked if there were any other nominations for the office of vice president. President Kelly asked that the candidates for vice president address the board. After hearing their remarks, secret ballots were used to determine the election.
After counting the ballots for vice president with General Counsel Parrish, Officer Phillips announced that Regent Demeksa had been elected as the Board of Regents' Vice President.
Regent Henri moved that the nominations for officers be closed and that the following officers be elected by acclamation. The motion was seconded by Regent Williams and passed unanimously that:
PASSED"The Board of Regents elects the following officers for FY99:
President: Michael J. Burns
Vice President: Elsa Froehlich Demeksa
Secretary: Annette M. Nelson-Wright
Treasurer: Chancy CroftThis motion is effective June 19, 1998."
XIV. Future Agenda Items
President Burns announced that the location for the August 1999 meeting would be decided at the August 1998 meeting.
XV. Chancellors' Status Reports
Written reports were included in the full agenda.
Chancellors Gorsuch, Lind and Wadlow thanked President Komisar for his leadership and commitment to the University of Alaska and to higher education, and presented him with a carved bear as a token of their esteem.
XVI. Alaska Commission on Postsecondary Education Report
Regent Fate distributed a copy of the Commission's agenda from its last meeting and Regent Demeksa reported that the student loan default rate is currently at 24 percent.
XVII. Presidents' and Board of Regents' Comments
For the record, this was President Komisar's last Board of Regents meeting before his departure from the University of Alaska on June 30, 1998.
President Komisar's comments included the following statements: "one of the great inventions in higher education is a board . . . major purpose is to separate the university from the politics of the state while attaching it to the public and society. Most important is to protect the value of the university; of quality and instruction, to protect academic freedom; to allow the organization to have a role that none other does. Responsibility is to be a critic; to allow talented people to be able to exercise their talents. This board has always fulfilled its responsibility in this area." Dr. Komisar congratulated the board on its hiring of President Hamilton and Acting President Redman. He concluded his remarks by stating, "It has been a great pleasure to have worked with you."
Past President Kelly stated that he would miss the breakfast meetings held with Dr. Komisar and that he has become a much more patient person just by sitting next to the president during meetings. President Kelly stated that he thanked him personally for being an extra miler; and that his life is better and horizons broader because I've met you. He remarked that the President of the Board is the servant of the servants and that the "chair is to remind us of our song when we forget the words." He spoke of his renewed hope in the academy and that his only regret was that he would soon be leaving the board. He concluded by thanking all the individuals that had given him the opportunity to serve as board president.
President Burns thanked everyone for their confidence in selecting him as the board president; thanked Regent Kelly for his service; and expressed his best regards to President Komisar.
Regent Ogg echoed what President Kelly said regarding President Komisar and personally thanked him for his service. He also thanked President Kelly for his service as board president and expressed his pleasure at serving at President Kelly's left hand.
Regent Fate extended her gratitude to Provost Keating for his work at the University of Alaska Fairbanks and said thank you to the outgoing employees.
Regent Gagnon commented that this was a meeting of goodbyes; thanked Regents Fate and Ogg for their work as board officers; and offered her congratulations to the new officers.
Regent Henri extended his hearty congratulations to the new officers; commended Regents Ogg and Fate for being in contention for officer positions, serving as examples that it is always good to try and strive and do best. He also stated that he was confident that Vice President Redman would do a good job as Acting President. Regent Henri concluded his remarks by stating that President Komisar had served as a big influence on life and will remember Dr. Komisar with kindness and high regard.
Regent Thomas stated that it had been his pleasure to work with Presidents Kelly and Komisar; that he looks forward to working with the new officers and president, and wished God's speed to Jerry and Natalie Komisar in their retirement.
Regent Demeksa spoke of being very envious of people who have spent the last eight years working with President Komisar, and thanked Regent Kelly for his leadership during his presidency.
Regent Williams expressed his regrets that he would not be a regent during the bright future ahead.
Regent Nelson-Wright thanked President Komisar for his leadership and thanked him for being a kind and extraordinary man, explaining issues clearly. She thanked him for the positive impact on her life and for his unwavering support of students.
Regent Croft commented that he felt it was significant that the officers were all appointed by the same governor. He stated that he was once puzzled about why Dr. Komisar liked Alaska and wanted to stay but finally realized that what attracted him to Alaska was not Alaska but education in Alaska. He expressed his gratitude for President Komisar's interest, concern and love for education, and long hours which reflected his commitment to higher education.
XVIII. Executive Session
For the record, the rules of the day were suspended and this executive session was held after hearing public comments and employee organization reports.
Regent Ogg moved, seconded by Regent Williams, and passed unanimously that:
PASSED"The Board of Regents goes into executive session at 12:20 p.m. A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters relating to litigation, collective bargaining, and land acquisition, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the university, and matters relating to the naming of a sub-unit of a campus facility and personnel matters, these topics being subjects which might tend to prejudice the character of a person or persons. The session will include members of the Board of Regents, President Komisar, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately one hour. Thus, the open session of the Board of Regents will resume in this room at approximately 1:30 p.m. A.D.T. This motion is effective June 19, 1998."
The Board of Regents concluded an executive session at 2:50 p.m. A.D.T. in accordance with AS 44.62.310 discussing matters relating to litigation, collective bargaining, and land acquisition, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the university, and matters relating to the naming of a sub-unit of a campus facility and personnel matters, these topics being subjects which might tend to prejudice the character of a person or persons. The session included members of the Board of Regents, President Komisar, General Counsel Parrish and other university staff members designated by the president and lasted approximately 2 hours and 20 minutes.
XIX. Adjourn
Immediate Past President Kelly adjourned the meeting at 5:30 p.m.