Regents' Policy & University Regulation
Disclaimer Statement
The official copy of Regents' Policy and University Regulation is located at the Office of the President, University of Alaska, Suite 202 Butrovich Building, Fairbanks, Alaska. To ensure the currency of any policy or regulation, please call the Board of Regents' Office, University of Alaska, (907) 450-8010 or send an e-mail ua-bor@alaska.edu
Revision Log 2006 to present
For revisions prior to July 2006 please contact the Board of Regents' Office.
TABLE OF CONTENTS
(Note: if citation number and title is in blue, this means there is no policy with this citation, only regulation. Regulations are located in each chapter toward the end of the policy document in blue font.)
BYLAWS OF THE BOARD OF REGENTS
PART I. MISSION AND GENERAL PROVISIONS
Chapter 01.02. General Provisions
- 01.02.010. Freedom of Speech
- 01.02.020. Nondiscrimination
- 01.02.025. Discrimination
- 01.02.030. Maintenance of Good Order
- 01.02.040. Officers’, Directors’, and Employees’ Liability
- 01.02.050. Restructuring
- 01.02.070. Unmanned Aircraft Systems / Model Aircraft Operations
- 01.02.080. Administrative Response to Reports of Misconduct
Chapter 01.04. Sex and Gender-Based Discrimination Under Title IX
- 01.04.020. Definition of Complainant and Respondent
- 01.04.030. Jurisdiction Over Complaints
- 01.04.040. Title IX Coordinator
- 01.04.050. Confidentiality and Privacy
- 01.04.060. Filing a Complaint or Report
- 01.04.070. Supportive Measures
- 01.04.080. Notice of Allegations
- 01.04.090. Interim Removal of Respondent
- 01.04.100. Retaliation Prohibited Against Complainants, Respondents, and Other Participants
- 01.04.110. Conflicts of Interest of Those Investigating or Adjudicating a Complaint
- 01.04.120. Informal Resolution of the Complaint
- 01.04.130. Mandatory and Voluntary Dismissal of Formal Complaints
- 01.04.140. Appeal of Dismissal of Formal Complaint
- 01.04.150. Consolidation of Formal Complaints
- 01.04.160. The Grievance Process
- 01.04.170. Remedies
- 01.04.180. Appeals of a Determination of Responsibility
- 01.04.190. Appeal to Superior Court of Final Determinations Issued Under this Chapter Pursuant to Alaska Appellate Rule 602(a).
PART II. ADMINISTRATION
Chapter 02.01. University President
- 02.01.010. Appointment and Authority of the President
- 02.01.020. Duties of University President; Organization Plan; Officers and Other Personnel
- 02.01.030. Consultation with Board
- 02.01.040. Official Spokesperson for the University
- 02.01.050. Collective Bargaining Agreements
- 02.01.060. University of Alaska Regents Professor
- 02.01.070. Use of Corporate Seal
- 02.01.080. Broadcast Licenses
Chapter 02.02. Officers of the University
- 02.02.010. Academic Administration
- 02.02.015. Chancellors
- 02.02.017. Chief Academic Officers
- 02.02.020. Chief Finance Officer
- 02.02.030. General Counsel
- 02.02.040. Chief Human Resources Officer
- 02.02.050. Chief University Relations Officer
- 02.02.070. Chief Information Technology Officer
- 02.02.080. Strategy, Planning and Budget Officer
- 02.02.090. Chief Administrative Officer
Chapter 02.04. Advisory Councils
- 02.04.100. Community College Councils
- 02.04.200. University of Alaska Anchorage Council
- 02.04.210. Council Membership
- 02.04.220. Powers, Duties and Responsibilities
- 02.04.240. University of Alaska Anchorage College Councils
- 02.04.250. Membership
- 02.04.260. Powers, Duties and Responsibilities
- 02.04.300. University of Alaska Fairbanks Councils
- 02.04.310. University of Alaska Fairbanks Board of Advisors
- 02.04.320. Responsibilities
- 02.04.330. University of Alaska Fairbanks College of Rural and Community Development Council
- 02.04.340. Membership
- 02.04.350. Responsibilities
- 02.04.360. University of Alaska Fairbanks Campus Councils
- 02.04.370. Membership
- 02.04.380. Responsibilities
- 02.04.390. Other Advisory Groups
- 02.04.400. University of Alaska Southeast Councils
- 02.04.410. Membership
- 02.04.420. Powers, Duties and Responsibilities of Campus Councils
- 02.04.500. Community Campus Directors Council
Chapter 02.07. Information Resources
- 02.07.010. General Statement: Information Resources
- 02.07.020. Information Resources Definitions
- 02.07.030. Objectives for Management of Information Resources
- 02.07.040. Access
- 02.07.041. Access Authorization: General Statement
- 02.07.042. Written Authorization Requirements for Information Resources Personnel
- 02.07.044. Granting or Denial of Access
- 02.07.046. Temporary Suspension or Restriction of Access
- 02.07.048. Disciplinary Action for Unauthorized Access or Disclosure
- 02.07.050. Standards for User Conduct
- 02.07.051. Use Guidelines
- 02.07.052. External Systems
- 02.07.053. Personal Use of University Information Resources
- 02.07.054. Content Restrictions
- 02.07.060. Protection and Enforcement
- 02.07.061. Protection
- 02.07.062. Enforcement
- 02.07.064. Protection of Privacy and Academic Freedom
- 02.07.065. Security Breach Involving Personal Information
- 02.07.066. Mobile Device Security
- 02.07.070. Administrative Responsibilities
- 02.07.072. Managers’ Responsibilities
- 02.07.074. System Administrator Responsibilities
- 02.07.080. No Rights of Actions Against the University
- 02.07.090. Data Classification Standards: General Statement
- 02.07.091. Data Classification Standards: Purpose
- 02.07.092. Data Classification Standards: Applicability
- 02.07.093. Data Classification Standards: Data Classification and Examples
- 02.07.094. Data Classification Standards: Categories
PART III. FACULTY, STAFF AND STUDENT GOVERNANCE
PART IV. HUMAN RESOURCES
Chapter 04.01. Uniform Personnel System
- 04.01.010. Human Resources Mission Statement
- 04.01.020. Nondiscrimination Statement
- 04.01.030. System Establishment and Maintenance
- 04.01.050. Types of Employment
- 04.01.051. Remote Work
- 04.01.055. Termination
- 04.01.060. Contents of Personnel Files
- 04.01.061. Access to Personnel Files
- 04.01.062. Confidentiality of Personnel Records
Chapter 04.02. General Personnel Policies
- 04.02.010. Equal Employment Opportunity and Affirmative Action: Statement of Intent
- 04.02.012. Equal Employment Opportunity Program
- 04.02.014. Implementation
- 04.02.024. Consensual Sexual Relations
- 04.02.026. Limitation of Liability
- 04.02.030. Reasonable Accommodation for People with Disabilities: Prohibition Against Discrimination on the Basis of Disability
- 04.02.040. Drug-Free Workplace
- 04.02.050. Employee Alcohol and Controlled Substances Testing
- 04.02.060. Employer Sponsored Petitions for Foreign Nationals
Chapter 04.03. Recruiting and Staffing
- 04.03.010. Recruitment Procedure
- 04.03.011. Recruitment Procedure: Affirmative Action Goals and Recruitment
- 04.03.012. Recruitment Procedure: Reasonable Accommodation
- 04.03.013. Recruitment Procedure: Approval and Training
- 04.03.014. Recruitment Procedure: Employment Process
- 04.03.015. Recruitment Procedure: Recruitment Requirements
- 04.03.020. Screening and Selection Process
- 04.03.021. Screening and Selection Process: Reasonable Accommodation
- 04.03.022. Screening and Selection Process: Records and Reporting
- 04.03.030. Special Recruitment Categories
- 04.03.031. Special Recruitment Categories: Temporary Hire
- 04.03.032. Special Recruitment Categories: Emergency Hire
- 04.03.033. Special Recruitment Categories: Casual Labor
- 04.03.034. Special Recruitment Categories: Promotion and Transfer
- 04.03.035. Special Recruitment Categories: Direct Appointment
- 04.03.036. Special Recruitment Categories: Re-appointment of a Seasonal, Grant or Contract Worker
- 04.03.040. Public Disclosure
- 04.03.090. Definitions
- 04.04.010. Academic Freedom
- 04.04.020. Construction
- 04.04.022. Application
- 04.04.030. Definitions
- 04.04.040. Appointment Categories
- 04.04.041. Appointment Year and Appointment Obligation
- 04.04.042. Faculty Obligation
- 04.04.043. Method of Appointment
- 04.04.045. Tenure
- 04.04.047. Termination of Faculty Appointment
- 04.04.050. Evaluation of Faculty
- 04.04.051. Evaluation of Faculty for Tenure
- 04.04.054. Evaluation of Faculty for Renewal of Appointment
- 04.04.056. Evaluation of Faculty for Promotion
- 04.04.060. Sabbatical Leave
- 04.04.062. Time Off in Lieu of Annual Leave
- 04.04.070. Emeritus Status
Chapter 04.05. Salary Administration
- 04.05.010. Compensation Policy and Responsibilities
- 04.05.020. Employment Definitions
- 04.05.030. Job Evaluation Process
- 04.05.035. Job Classification System
- 04.05.040. Salary Structures
- 04.05.041. Officers of the University and Senior Administrators
- 04.05.042. Faculty
- 04.05.043. Regular Exempt and Nonexempt Staff
- 04.05.044. Casual Labor, Temporary Exempt and Nonexempt Staff, and Student Employees
- 04.05.050. Performance Bonus
- 04.05.060. Geographic Salary Differentials
- 04.05.070. Shift Differentials
- 04.05.080. Responsibility for Plan Documentation
- 04.05.090. Educational Attainment Incentive Pay
Chapter 04.06. Benefits and Leave
- 04.06.010. Employee Education Benefits
- 04.06.020. Insurance
- 04.06.021. Health Insurance
- 04.06.022. Life Insurance
- 04.06.023. Disability Insurance
- 04.06.050. Retirement System
- 04.06.055. Other Retirement Plans
- 04.06.080. Housing for Faculty and Staff
- 04.06.090. Workers’ Compensation Insurance
- 04.06.120. Annual Leave
- 04.06.130. Sick Leave
- 04.06.140. Additional Leave and Holiday Benefit Provisions
- 04.06.140. Administrative Leave
- 04.06.141. Holidays
- 04.06.142. Sick Leave Without Pay
- 04.06.143. Parental Leave
- 04.06.144. University Family and Medical Leave
- 04.06.145. Jury Duty
- 04.06.146. Military Leave
- 04.06.147. Leave of Absence (Nonmedical)
- 04.06.148. Special Assignments
- 04.06.149. Leave Benefits For Temporary Employees
Chapter 04.07. Employee Relations
- 04.07.010. Employee Orientation
- 04.07.020. Probationary Status
- 04.07.030. Performance Evaluation
- 04.07.040. Corrective Action
- 04.07.041. Written Reprimand
- 04.07.042. Written Notice of Intent to Take Corrective Action
- 04.07.043. Disciplinary Probation
- 04.07.044. Suspension
- 04.07.045. Investigatory Leave
- 04.07.050. Administrative Review
- 04.07.060. Termination for Cause
- 04.07.080. Resignation
- 04.07.090. Retirement
- 04.07.095. Emeritus Status, Staff
- 04.07.100. Nonretention
- 04.07.110. Layoff, Recall, and Release
- 04.07.115. Employee Furlough
- 04.07.120. Exit Interviews
Chapter 04.08. Dispute and Grievance Resolution
- 04.08.010. General Statement
- 04.08.020. Effect of Failure to Seek Review
- 04.08.030. Time Limits
- 04.08.040. Reprisal Prohibited
- 04.08.050. Abuse of Process
- 04.08.060. Definitions
- 04.08.070. Dispute and Grievance Resolution Process
- 04.08.080. Review of a Proposed Termination for Cause
- 04.08.090. Applicability to Other Policy and/or Regulation
- 04.08.100. Appeal of Final Decisions Issued Under This Chapter
- 04.08.110. Reporting of Grievances to the Board of Regents and Governance
Chapter 04.09. Financial Exigency
- 04.09.010. Financial Exigency: Controlling Policy
- 04.09.020. Determination of Financial Exigency
- 04.09.030. Declaration of Financial Exigency
- 04.09.040. Priority in Cases of Position Elimination Resulting from Financial Exigency
- 04.09.050. Re-employment After Position Elimination Resulting from Financial Exigency
- 04.09.060. Grievances Challenging a Financial Exigency Declaration
- 04.09.070. Grievance Arising from Position Elimination Resulting from Financial Exigency
PART V - FINANCE AND BUSINESS MANAGEMENT
Chapter 05.02. Accounting and Fiscal Reporting
- 05.02.010. Authority of the University Chief Finance Officer
- 05.02.020. General Purpose Financial Reporting
- 05.02.030. Compliance Reporting
- 05.02.040. Management, Cash Flow, and Fiscal Reporting
- 05.02.050. Financial Obligations and Commitments
- 05.02.055. Undesignated Fund Balance
- 05.02.060. Travel and Relocation
- 05.02.070. Representational Expense
- 05.02.080. Games of Chance and Skill
- 05.02.090. Financial Fraud, Waste and Abuse
Chapter 05.03. Audit and Compliance Services
- 05.03.010. Purpose of P05.03.010-05.03.030
- 05.03.012. Introduction and Mission
- 05.03.014. Role
- 05.03.016. Professional Standards
- 05.03.018. Authority
- 05.03.020. Organization
- 05.03.022. Independence
- 05.03.024. Audit and Compliance Scope
- 05.03.026. Audit and Compliance Planning
- 05.03.028. Reporting
- 05.03.030. Periodic Assessment
Chapter 05.06. Procurement and Supply Management
- .010-.110. General Requirements
- .120-.210. Competitive Sealed Bidding
- .215-.315. Competitive Sealed Proposals
- .320-.390. Architect, Engineer and Land Surveying Services
- .400-.460. Other Procurement Methods
- .470-.570. Contract Formation and Modification
- .575-.610. Procurement Records and Reports
- .615-.695. Legal and Contractual Remedies
- .700-.990. Guidelines
- 05.07.010. Land-Grant Endowment
- 05.07.020. Planning and Energy Conservation Revolving Fund
- 05.07.030. Endowment and Quasi-Endowment Fund
- 05.07.040. University of Alaska Postsecondary Education Savings Program: Introduction
- 05.07.041. Purposes of the Trust and College Savings Program
- 05.07.042. Trust Responsibilities
- 05.07.043. Continuation of ACT Savings Fund
- 05.07.044. Definitions for P05.07.040-044
Chapter 05.08. Business Practices
- 05.08.010. Printing Standards
- 05.08.012. Printing Standards: Printing at Private Facilities
- 05.08.014. Printing Standards: Printing Regulations
- 05.08.022. Records Management: Records Retention
- 05.08.023. Records Management: Security Breach Involving Personal Information
- 05.08.030. Resource Recovery and Conservation
- 05.08.040. Use of Electronic Signatures
- 05.11.010. Purpose and Scope
- 05.11.020. Definitions
- 05.11.030. Fiduciary Responsibilities
- 05.11.040. Classification of Real Property
- 05.11.041. Plans and Reports for University Real Property
- 05.11.042. Development Plan and Disposal Plan Notice Requirements
- 05.11.044. Fair Market Value and Other Considerations
- 05.11.050. Real Property Acquisitions
- 05.11.060. Negotiation, Approval, and Execution of University Real Property Transactions
Chapter 05.12. Capital Planning and Facilities Management
- 05.12.010. Purpose
- 05.12.020. Definitions
- 05.12.030. Delegation of Authority
- 05.12.040. Program Resource Planning Process
- 05.12.050. Campus Master Plans
- 05.12.060. Capital Planning and Budget Request
- 05.12.061. Approval of Capital Expenditure Plan for Renewal and Replacement and Deferred Maintenance and Renewal Projects
- 05.12.062. Capital Budgets, Capital Appropriations, and Spending Authority
- 05.12.070. Capital Project Development: General
- 05.12.071. Capital Project Development: Preliminary Administrative Approval
- 05.12.072. Capital Project Development: Formal Project Approval
- 05.12.073. Capital Project Development: Schematic Design Approval
- 05.12.074. Capital Project Development: Approval Levels for Project Changes in Funding Sources, Total Project Cost, or Scope Subsequent to Schematic Design Approvals
- 05.12.075. Capital Project Development: Construction in Progress Reporting
- 05.12.076. Capital Project Development: Post-Occupancy and Final Project Reports
- 05.12.077. Capital Project Development: Approval Levels for Projects that Have Not Been Subject to the Defined Planning and Approval Process
- 05.12.080. Operations and Maintenance
- 05.12.090. Naming of Campus Facilities: Formal Naming of Campus Facilities and Infrastructure
- 05.12.091. Functional, Descriptive, or Directional Naming of Facilities and Infrastructure Improvements
- 05.12.092. Contractual Opportunities for Naming Facilities and Improvements
- 05.12.100. Public Use of Facilities
- 05.12.101. Campus Solicitation
- 05.12.102. Smoke-Free/Tobacco-Free Campuses
- 05.12.103. Alcoholic Beverages on Campus
- 05.12.104. Marijuana and Other Illegal Substances
- 05.12.110. Art in University Facilities and Spaces
- 05.14.010. Acceptance of Gifts
- 05.14.020. Role of the University of Alaska Foundation
- 05.14.030. Authority to Solicit and Accept Gifts
- 05.14.040. Gift Levels Required to Establish University Chairs
- 05.14.050. Valuation of Gifts
- 05.14.060. Confidentiality and Use of Donor Information
- 05.14.070. Transfer of Gifts
- 05.14.080. Gifting Opportunities for Facilities and Infrastructure Naming
- 05.14.090. Regulations and Procedures
- 05.14.100. Process for Accepting Gifts of Real Estate
- 05.14.110. Major Fundraising Efforts
Chapter 05.15. Auxiliary Service Enterprises, Recharge Centers, and Self-Funded Activities
- 05.15.010. General Statement
- 05.15.020. Authorization
- 05.15.030. Pricing of Goods and Services, Budget Approvals, and Interest
- 05.15.040. Housing System of the University; Auxiliary System of the University
- 05.15.050. Student Services Programs within Housing Facilities
- 05.15.060. Competition with the Private Sector
- 05.15.070. University Bookstores
PART VI. BOARD OF REGENTS’ POLICIES ADOPTED AS REGULATIONS
- 06.02.010. Access to Public Records
- 06.02.020. Definition of Public Records
- 06.02.030. Confidentiality
- 06.02.040. Requests for Public Records
- 06.02.050. Copies and Fees
- 06.02.060. Response to Request
- 06.02.070. Deletion of Nondisclosable Information
- 06.02.080. Denial of Request
- 06.02.090. Appeal of Denial of Request
- 06.02.100. Appeal Determination
PART IX - STUDENT AFFAIRS
Chapter 09.01. Student Affairs; General Provisions
- 09.01.010. Student-University Expectations
- 09.01.012. Expectations: Teaching and Learning
- 09.01.014. Expectations: Curriculum
- 09.01.016. Expectations: Campus Environment
- 09.01.018. Expectations: Student Support Services
- 09.01.020. Student Defined
- 09.01.030. Responsibility and Scope of Student Services
- 09.01.040. Organization of Student Services
- 09.01.050. Student Notification Regarding Regents’ Policy, University Regulation,
and MAU Rules and Procedures
- 09.01.060. Student Participation in University Committees
- 09.01.070. Student “Right-to-Know” Information
- 09.01.080. Student Identification
- 09.01.090. Prohibitions on Reprisal and Retaliation
Chapter 09.02. Student Rights and Responsibilities
- 09.02.010. General Statement: Student Rights and Responsibilities
- 09.02.020. Student Code of Conduct
- 09.02.030. Scope of University Authority for Violations of the Student Code of Conduct
- 09.02.040. University Student Conduct Procedures
- 09.02.050. Disciplinary Sanctions and Reinstatement of University Benefits
- 09.02.060. Opportunity for Review of Decisions from Student Conduct Proceedings
- 09.02.070. Records and Confidentiality Regarding Conduct Violations
- 09.02.080. Final University Decision
Chapter 09.03. Student Dispute Resolution
- 09.03.010. General Statement: Student Dispute Resolution
- 09.03.020. Informal Dispute Resolution Procedures
- 09.03.022. Formal Review Procedures
- 09.03.023. Review of Student Employment Decisions or Actions
- 09.03.024. Review of Academic Decisions or Actions
- 09.03.025. Review of University Student Conduct Decisions or Disciplinary Sanctions
- 09.03.026. Review of Administrative Decisions or Actions
- 09.03.028. Final Decision
- 09.03.029. Eligibility for Services Pending Final Decision in the Review Process
- 09.03.030. Confidentiality
- 09.03.040. Access to Formal Review Proceedings
Chapter 09.04. Education Records
- 09.04.010. General Statement Regarding Education Records
- 09.04.020. Education Records Definitions
- 09.04.030. Composition of Education Records
- 09.04.040. Annual Notification of Rights
- 09.04.050. Inspection and Review of Education Records by Students
- 09.04.060. Disclosure of Personally Identifiable Information
- 09.04.070. Records Regarding Requests for Access to and Disclosures of Education Records
- 09.04.080. Amending Education Records
- 09.04.090. Public Information
Chapter 09.05. Employment of Students
- 09.05.010. General Statement – Employment of Students
- 09.05.020. Terms and Conditions of Student Employment
- 09.05.022. Limitations to Student Employment
- 09.05.024. Recruitment, Screening, Selection, and Placement
- 09.05.026. Compensation
- 09.05.028. Exemptions from Deductions Required by the Internal Revenue Service
- 09.05.030. Hours of Employment
- 09.05.032. Employment Files
PART X - ACADEMIC POLICY AND REGULATION
Chapter 10.02. Academic Administrative Organization
- 10.02.010. Academic Organizational Structure
- 10.02.020. Scope and Responsibility of the Academic Administration
- 10.02.030. Systemwide Instructional Technology
- 10.02.040. Academic Unit Establishment, Major Revision, and Elimination
- 10.02.050. Community Campuses Role and Mission
- 10.02.060. Community College Establishment and Continuation
- 10.02.070. Accreditation
Chapter 10.04. Academic Programs
- 10.04.010. Academic Program Integration
- 10.04.020. Degree and Certificate Program Approval
- 10.04.030. Credit Hour Requirements for Degree and Certificate Programs
- 10.04.035. Credit Hour Definition
- 10.04.040. General Education Requirements
- 10.04.050. Discipline Course and Credit Hour Requirements
- 10.04.060. Transfer of Credit
- 10.04.062. General Education Coursework Transfer
- 10.04.064. Degree and Certificate Credit Transfer
- 10.04.070. Non-Traditional Learning
- 10.04.080. Developmental and Remedial Education
- 10.04.090. Evaluation of Student Performance and Course Level Definitions
- 10.04.100. Academic Calendar
- 10.04.110. Inter-Institutional Delivery of Courses and Programs
- 10.04.120. Reserve Officers Training Corps (ROTC)
Chapter 10.07. Research, Scholarship and Creative Activity
- 10.07.010. Role of Research, Scholarship and Creative Activity
- 10.07.020. Sponsored Projects Submittal and Acceptance
- 10.07.030. Security Clearances
- 10.07.035. Export Control Licensing
- 10.07.040. Interaction Between University and Private Sector Research Interests
- 10.07.050. Inventions, Patents, Copyrights, Trademarks, and Other Intellectual Properties
- 10.07.060. Misconduct in Research, Scholarly Work, and Creative Activity in the University
- 10.07.070. Human Subjects in Research
- 10.07.075. Animal Subjects in Research
- 10.07.080. Agreements with External Academic and Research Entities