08-19-94minutes

Board of Regents

OFFICIAL MINUTES

Board of Regents' Meeting
August 19, 1994
Harbor Room
Land's End Hotel
Homer, Alaska

The meeting was called to order by President Gagnon at 10:30 a.m on Friday, August 19, 1994.

Regents Present :

Sharon D. Gagnon, President

Virginia W. Breeze, Vice President

Mary Jane Fate, Secretary

R. Danforth Ogg, Treasurer

Eric Forrer (departed Friday, 2:00 p.m.)

Joseph R. Henri

Michael P. Kelly

Scott A. Otterbacher

Susan A. Stitham

Lew M. Williams, Jr. (departed Friday, 2:00 p.m.)

Jerome B. Komisar, Executive Officer and President of the University of Alaska

Regents Absent :

Mark H. Helmericks

In Attendance :

Edward Lee Gorsuch, Chancellor, University of Alaska Anchorage

Marshall L. Lind, Chancellor, University of Alaska Southeast

Joan K. Wadlow, Chancellor, University of Alaska Fairbanks

William R. Kauffman, Vice President and General Counsel

Brian Rogers, Vice President for Finance

'Nanne Myers, Assistant Vice President for Academic Affairs

Gerald V. Neubert, Assistant Vice President and University Architect

April Crosby, Assistant to the President

Patty Kastelic, Executive Director for Human Resources

Bob Miller, Director of Public Affairs

Alison Elgee, Statewide Budget Director

Steve DeSoer, Assistant Vice President for Labor Relations

Mary M. Kauffman, Regents Affairs Officer

Dawn Greene, Regents Affairs Staff

II. Adoption of Agenda

Regent Breeze moved, seconded by Regent Stitham, and passed unanimously that:

PASSED

"The Board of Regents adopts the agenda as presented and amended.

I. Call to Order

II. Adoption

III. Approval of Minutes

IV. Comments

A. General Public

B. System Governance Council

C. Faculty and Staff

D. Certified Bargaining Representatives

ACCFT

CEA

E. Students

F. Alumni

G. University Councils

V. Executive Session

VI. Consent Agenda

Finance, Facilities and Land Management Committee

A. Approval of Operating Budget Renewal and Replacement/
Maintenance and Repair Project Lists (Removed
from Consent Agenda)

B. University of Alaska Anchorage and University of Alaska
Fairbanks - Completion of General Revenue Bond Projects

C. University of Alaska Fairbanks West Ridge Research Utilidor
Extension - Approval of Consultant Selection

D. University of Alaska Fairbanks Irving Complex Direct Digital
Controls Conversion - Approval of Schematic Design and
Authority to Bid and Award a Contract

E. University of Alaska Fairbanks Engineering Research Support Center Site Acquisition

F. Adoption of Policies 05.01; 05.02; and 05.14: Budget Development and Maintenance, Accounting and Fiscal Control, and Gifts

G. Adoption of Policy 05.08: Printing Standards

H. Fairbanks School Site Lease

Human Resources

A. Adoption of Policy 04.01: Human Resources Mission Statement

B. Adoption of Policy 04.02: Uniform Personnel System
(Removed from Consent Agenda)

VII. New Business

A. Finance, Facilities and Land Management Committee

B. Academic and Student Affairs Committee

C. Human Resources Committee

D. Committee of the Whole

E. Audit Committee

F. Nominating Committee

VIII. Modification to Board of Regents FY95 Meeting Schedule

IX. Approval of Board of Regents FY96 Meeting Schedule

X. Adoption of Corporate Authority Resolution

XI. Approval of Industrial Security Clearance

XII. Unity Report: Information Technology

XIII. Status Report on Program Assessment Process

XIV. Resolution of Appreciation for Luis M. Proenza

XV. Resolution of Appreciation for Bonnie Williams

XVI. President's and Chancellors' Status Reports

XVII. Administrative Status Reports

XVIII. Planned Presentations

Kenai Peninsula College, Kachemak Bay Branch

XIX. President's and Regents' Comments

XX. Adjourn

This motion is effective August 19, 1994."

III. Approval of Minutes

Regent Kelly moved, seconded by Regent Breeze and passed unanimously that:

PASSED

"The Board of Regents approves the minutes of its June 3, 1994, meeting as presented and amended. This motion is effective August 19, 1994."

IV. Comments

The following groups were given the opportunity for comment and names are on file in the Office of Regents Affairs.

A. General Public

B. System Governance Council

C. Faculty and Staff

D. Certified Bargaining Representatives

- ACCFT

- CEA

E. Students

F. Alumni

G. University Councils

V. Executive Session

Regent Breeze moved, seconded by Regent Stitham and passed unanimously that:

PASSED

"The Board of Regents goes into executive session in accordance with the provisions of AS 44.62.310 to discuss matters relating to litigation and land acquisition, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the University. The session shall include members of the Board of Regents, President Komisar, Vice President and General Counsel Kauffman, and such other University staff members as the President may designate and shall last approximately two hour(s). Thus, the open session of the Board shall resume in this room at approximately 3:45 A.D.T. This motion is effective August 19, 1994."

Executive Session Summary

The Board of Regents went into executive session at 1:45 p.m. and returned to public session at 4:10 p.m. at which time Regent Breeze announced that the Board of Regents just concluded an executive session in accordance with AS 44.62.310 discussing matters relating to litigation and land acquisition, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the University. The session included members of the Board of Regents, President Komisar, Vice President and General Counsel Kauffman and other University staff members designated by the President and lasted approximately 2.25 hours.

VI. Consent Agenda

Finance, Facilities and Land Management Committee

The Finance, Facilities and Land Management Committee made the following recommendations:

A. Approval of Operating Budget Renewal and Replacement/ Maintenance and Repair Project Lists Reference 1

This item was removed from the consent agenda by Regent Williams and was considered under new business.

B. University of Alaska Anchorage and University of Alaska Fairbanks - Completion of General Revenue Bond Projects

In June 1992 and again in November 1992, the University issued general revenue bonds in the amount of $29.245 million, partially refunding earlier issues and funding the following new facilities:

Facility or Component Construction Amount Project

(Series)

UAF Administrative Services Center $3,350,000 A

UAF Research Support Center 1,000,000 A

UAF Plant Chiller Condenser 940,000 A

UAF Air Cooled Condenser 800,000 A

UAF Student Recreation Center 5,545,000 B

UAA Temple Wood Condos & Land Acquisition 1,550,000 C

UAF Telephone System Improvements 600,000 C

UAF University Park School Acquisition 700,000 C

UAA Tudor Center Building 4,215,000 E

All costs for construction and incidental expenses for these facilities have been identified. Bond counsel has advised that, in accordance with the bond indentures, upon Regents' declaration as to the completion of projects, the bond Trustee is authorized to verify adequacy of reserves and transfer remaining funds to the University free and clear of the lien of the bond indenture.

"Certificate of Completion, 1992 Series A, Series B, Series C and Series E"

PASSED

"The Finance, Facilities and Land Management Committee recommends the Board of Regents declare all components of General Revenue Bonds 1992 Series A Project, 1992 Series B Project, 1992 Series C Project, and the 1992 Series E Project, complete and authorize and direct the vice president for finance and associate vice president for finance to direct the First Interstate Bank of Washington, N.A., bond trustee and depository for the University, with regard to the General Revenue Bond Construction Fund, at a time and in a manner deemed appropriate and designated by the vice president for finance or associate vice president for finance, to transfer remaining funds to the University free and clear of the lien of the bond indenture. The Board of Regents further declares that no transfer to the General Revenue Bond Reserve Fund is necessary because the Reserve is adequately funded. This motion is effective August 18, 1994."

"Dedication of Transferred Funds"

PASSED

"The Finance, Facilities and Land Management Committee recommends the Board of Regents authorize and direct the vice president for finance and associate vice president for finance to take any monies currently in the Construction Funds associated with General Revenue Bonds 1992 Series A, B, C, and E which are subsequently transferred to the University in accordance with the preceding motions and deposit same in a segregated account, the principal and interest from which is to be (1) accounted for in accordance with Internal Revenue Service guidelines for arbitrage, and (2) used for costs of administering the funds and for the following UAF infrastructure designs and developments:

SAR Utility Extensions and Installations

West Ridge Utilidor Extension

Design of Elvey II

Site and Facility Acquisition for Storage, Research Support Activities, and an Engineering Study Area

This motion is effective August 18, 1994."

C. University of Alaska Fairbanks West Ridge Research Utilidor
Extension - Approval of Consultant Selection Reference 2

BACKGROUND

The Geophysical Institute is continuing to expand their scientific program. In reviewing their current program overload and providing for long-range planning, the Geophysical Institute has realized that the facility in which they currently reside is too small. To accommodate current and projected program needs, the University of Alaska requested and received a legislative appropriation for design of an addition to the Elvey Building.

PROJECT SCOPE

The consultant will provide professional structural and civil engineering services to produce construction documents providing:

1. Necessary clearing, geotechnical and surveying of the new route.

2. A full-sized (8-feet-wide x 7-feet-high x approximately 1,900-feet-long) utilidor from the removable panel in the existing utilidor north of the Natural Sciences Facility directly west to the intersection of the West Ridge Plaza utilidor. A site routing map is attached.

3. For future utilidor mechanical ventilation; a museum utilidor tie-in; a full run of 500 MCM primary cable, from the existing primary switch at the Natural Science Facility location, to a location behind the existing Elvey building; and lift-off ceiling panels for ease of access for placement of future utilities.

Standard construction administration services will be negotiated as required.

SELECTION

A Request For Professional Structural and Civil Engineering Services was advertised June 9, 1994. Six (6) firms responded.

The Selection Committee recommended the following list of consultants in ranking order:

1. Loftus & Dailey, Inc. Fairbanks, Alaska

2. USKH, Inc. Fairbanks, Alaska

3. FPE Roen Engineers, Inc. Fairbanks, Alaska

SCHEDULE

Approval of Consultant Selection August 19, 1994

Surveying/Schematic Design Complete October 24, 1994

Construction/Bid Documents Complete February 7, 1995

Construction Complete September 1, 1995

FUNDING

The extension of the West Ridge utilidor to serve the West Ridge research community will be funded with monies the Board of Regents has dedicated to University of Alaska Fairbanks infrastructure designs and developments. Total project costs are estimated to be approximately $2,353,000.

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the ranking of consultants for the University of Alaska Fairbanks West Ridge Research Utilidor Extension project as presented and authorize the University administration to negotiate and award a consultant contract. This motion is effective August 18, 1994."

D. University of Alaska Fairbanks Irving Complex Direct Digital Controls Conversion - Approval of Schematic Design and Authority to Bid and Award a Contract Reference 3

BACKGROUND

The University of Alaska Fairbanks has a long term unit price contract with Landis & Gyr Powers, Inc., to install direct digital control systems in existing and new facilities. The Irving Complex, buildings 902 and 906, are existing structures with a history of HVAC control problems. The University of Alaska Fairbanks has obtained a Department of Energy grant to upgrade the efficiency of the HVAC systems in these buildings.

The University of Alaska Fairbanks Irving Complex Direct Digital Controls Conversion project will provide for these upgrades. The successful completion of the project will result in reduced maintenance and energy consumption. Payback is estimated to be 5.8 years.

PROJECT SCOPE

The project will replace existing HVAC controls with a modern direct digital controls system, including approximately 285 DDC "points" to provide control and monitoring of the Irving Complex. The new control system will allow the Irving buildings to be directly linked with the campus central control system located in the Physical Plant.

CONSULTANT

The design for the Irving Complex Direct Digital Controls Conversion project has been completed by Ed Badger, P.E., Physical Plant Mechanical Engineer. The design conforms to the University of Alaska Fairbanks Direct Digital Controls Standard.

SCHEDULE

Award Contract September 15, 1994

Construction Start September 30, 1994

Construction Completion August 15, 1995

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Fairbanks Irving Complex Direct Digital Controls Conversion project as presented and authorize the University administration to bid and award a construction contract within available funding. This motion is effective August 18, 1994."

E. University of Alaska Fairbanks Site and Facility Acquisition for Storage, Research Support Activities, and an Engineering Study Area Reference 4

University of Alaska Fairbanks research projects require significant space to house scientific experiments and their data collected. In order to adequately compete for new research grants and maintain current projects, additional storage space is needed to support UAF research projects.

The administration is negotiating with the Alaska Industrial Development and Export Authority for the acquisition of a 11.3 acre site, a 45,000 square foot warehouse building, and an 8,400 square foot three sided dry storage shed. The property was formerly owned by OK Lumber Supply of Fairbanks and is located off the Old Steese Highway, four miles north of Fairbanks (see Reference 4).

The property contains permafrost and some settling has occurred, damaging the structure of the warehouse. The settling appears to have stabilized due to the foundation re-freezing naturally. Since the failing foundation makes the property unusable for commercial purposes, the property's value is attributable to a salvage value to be negotiated.

UAF's School of Engineering would undertake research projects, occupy portions of the warehouse for cold storage, and study remediation methods of failing structures due to permafrost. Portions of the property would be converted to heated dry storage for other UAF inter-active research projects.

The acquisition will be funded from monies the Board of Regents has dedicated to the University of Alaska Fairbanks infrastructure designs and developments. Total project costs are estimated to be approximately $250,000.

PASSED

"The Finance, Facilities and Land Management Committee recommends the Board of Regents approve the acquisition as described above, authorize the administration to negotiate the purchase and perform preservation repairs for a total project cost not to exceed $250,000.00, and authorize the vice president for finance to execute any documents required to complete the acquisition. This motion is effective August 18, 1994."

F. Adoption of Policy 05.14: Gifts Reference 5

At the April 21, 1994 meeting of the Finance, Facilities and Land Management Committee, the administration reviewed proposed revisions to all of the Regents' Policies on finance, facilities and land management. At the June 2, 1994 meeting, the administration reviewed a proposed schedule of action on the policies which contained

(a) a table showing the old and new policy numbers for the entire finance policy revision project;

(b) the administration's proposals for additions and revisions to the Regents' Policies on Budget Development and Maintenance (05.01), Accounting and Fiscal Control (05.02) and Gifts (05.14);

(d) copies of these policies showing amendments made to the policies in (b).

Regent Henri reported that there were stylistic and grammatical changes made to motions in the Finance Committee and the edited motions were handed out to the Board members. Regent Henri announced that the committee will consider proposed policies 05.01 (Budget Development and Maintenance) and 05.02 (Accounting and Fiscal Control) at a future meeting.

PASSED :

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents adopt revisions and additions to Regents' Policies on Gifts (05.14) and repeal or renumber other affected policies as required. This motion is effective August 18, 1994."

G. Adoption of Policy 05.08: Printing Standards Reference 6

The 1994 legislature passed Senate Bill 212, changing Alaska law concerning printing by state agencies and the University. The law requires the regents to establish printing standards for University publications and requires the University to print publications at private sector printing facilities in the state when practicable. The law takes effect August 22, 1994. Reference 6 contains the administration's proposal for a new printing standards policy to comply with the law, a copy of the relevant sections of the new bill and of existing law, and the draft regulations of the Department of Administration in response to the law. Due to the short time period between the governor's signing of the law and its effective date, the university has not had the normal time for governance review. Nonetheless, the University must have a policy when the bill takes effect Monday, August 22, 1994.

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents adopt the proposed new Regents Policy 05.08 on Printing Standards as shown in Reference 6 as amended. This motion is effective August 18, 1994."

H. Fairbanks School Site Lease Reference 7

The Fairbanks North Star Borough has been leasing land on the UAF campus since 1956 for elementary school, high school, and vocational education programs. The current lease, for 77.61 acres of the 2,249 acre UAF campus, at a rent of One Dollar per year, is scheduled to expire March 31, 2020, at which time the land and the improvements would revert to the University. There are no renewal provisions in the lease.

The lease site is located on the UAF campus south of the railroad tracts between Geist Road, University Avenue, and Fairbanks Street as shown in Reference 7.

On June 3, 1993, the Board of Regents passed a motion as follows:

"Contingent upon board review and approval of the new borough site master plan and the final lease agreement, the Board of Regents authorize administration to negotiate and the President to execute a lease extension for the borough's UAF campus school lease site consistent with the above policy guidelines."

The guidelines referred to in the motion were as follows:

1. The University will not alienate its fee interest in the land.

2. Fair market value will be paid for any lease extension. Some or all of the compensation may be "in kind", such as title to old University Park School or other property.

3. The residual value of the improvements on the lease site will be considered in establishing the fair market value.

4. Any lease extension will include provisions for the immediate transfer of old University Park School to the University.

5. Any lease extension will include provisions for direct benefits to the UAF campus in the form of student teaching programs, student internships, and joint use of facilities.

6. No construction or demolition at the leased site will be authorized prior to Board of Regents review and approval of a new master plan prepared by the borough and the school district.

The agreement subsequently reached with the borough was contingent upon passage by the voters of a bond issue for a new high school on the property. The voters ultimately turned down the bond issue, so last year's agreement expired.

The administration has now negotiated a new agreement with the borough for a lease extension, in anticipation of borough adoption of a new bond issue for a smaller high school on the property. Significant changes to last year's agreement include:

1. The University will receive title to old University Park School immediately, regardless of voter approval or disapproval of a bond issue, and the borough will receive a five-year extension of the lease on the portion of the property containing West Valley High School and the proposed new high school.

2. The school district will provide each year by November 1 notice to the University of any necessary changes in the affect the University's use of the center (replacing the current month-to-month tenancy).

3. The University and school district intend to enter into a separate joint use agreement for an articulated vocational-technical program in the Hutchison Career Center.

4. Subject to voter approval of a bond issue for a new high school on the leasehold, and borough assembly of funds, the University will receive $500,000 plus interest and transfer of a remnant parcel at the northwest corner of the lease and the borough will receive an extension of the lease on the portion of the property containing West Valley High School and the proposed new high school through 2043, renewable to 2063 for fair market value.

The administration believes this lease meets the guidelines adopted by the regents last year, and improves on last year's lease by removing the contingent nature of the old University Park School transfer and by stating the intent of the University and school district to improve area vocational-technical programs by a joint use articulated program agreement.

The new lease proposal was presented by Vice President Brian Rogers.

PASSED :

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the lease extension for the Fairbanks North Star Borough's UAF campus school lease site as presented by the vice president for finance and authorize the president and vice president for finance or their designee to execute appropriate documents, provided that no construction or demolition at the leased site will be authorized prior to Board of Regents review and approval of a new master plan prepared by the borough and the school district, such approval not to be unreasonably withheld. This motion is effective August 18, 1994."

Regent Kelly moved, seconded by Regent Otterbacher, and passed unanimously that:

PASSED

"The Board of Regents approves the recommendations of the Finance, Facilities and Land Management Committee as stated above. This motion is effective August 19, 1994."

Human Resources Committee

A. Adoption of Policy 04.01: Human Resources Mission Statement

Reference 8

PASSED

"The Human Resources Committee recommends that the Board of Regents repeal existing Policies 04.01.01 - 04.01.03 and 04.08.01, and adopt proposed amended Policy 04.01: Human Resources Mission Statement as set forth in Reference 8 of the agenda for the August 1994 meeting of the Board of Regents. This motion is effective August 18, 1994."

Regent Kelly moved, seconded by Regent Otterbacher, and passed unanimously that:

PASSED

"The Board of Regents approves the recommendations of the Human Resources Committee as stated above. This motion is effective August 19, 1994."

B. Adoption of Policy 04.02: Uniform Personnel System Reference 9

This item was removed from the consent agenda by Regent Otterbacher and was considered under new business.

VII. New Business

Finance, Facilities and Land Management Committee

A. Approval of Operating Budget Renewal and Replacement/ Maintenance and Repair Project Lists Reference 1

The operating budgets for the universities contain allocations for construction projects from the categories Renewal and Replacement (R&R) and routine Maintenance (M&R). These R&R/M&R construction projects replace or renew worn-out building components and address major maintenance and repair problems. The project lists are presented annually to the Board of Regents in response to its interest in the campuses' maintenance, repair, renewal and replacement efforts. Depending on the outcome and events during the upcoming fiscal year, the campus planning and construction offices will submit further projects to the University architect who will review them and request approval from the chair of the Finance, Facilities and Land Management Committee.

Regent Fate moved, seconded by Regent Ogg, and passed unanimously that:

PASSED

"The Board of Regents approves the FY95 operating budget categories Renewal and Replacement/ Maintenance and Repair lists as submitted. This motion is effective August 19, 1994."

During the Finance, Facilities and Land Management Committee, Vice Chancellor Mike Rice gave a presentation on staff workload. Vice Chancellor Rice presented results of UAF's participation in the National Association of College and University Business Officers Benchmarking Project as it relates to staff workload and productivity.

Regent Fate thanked Vice Chancellor Mike Rice and Chancellor Wadlow on behalf of the Finance, Facilities and Land Management Committee for the time and effort put forth by UAF in its participation in the FY94 NACUBO Benchmarking Project. Regent Henri also expressed appreciation for the initiative taken by UAF to provide this information to the Committee.

B. Academic and Student Affairs Committee

No new business.

C. Human Resources Committee

Adoption of Policy 04.02: Uniform Personnel System Reference 9

After a brief discussion of proposed policy 04.02 Regent Otterbacher made a motion to delete the word "student" from section 04.02.04: At-Will Employment. The motion was seconded by Regent Henri, and failed, with Regent Otterbacher voting in favor, and all other regents voting opposed.

Regent Kelly moved, seconded by Regent Breeze, and passed with Regent Otterbacher voting opposed that:

PASSED

"The Board of Regents repeals existing Policies 04.02.01 - 04.02.06 and 04.06.01 - 04.06.03, and adopt proposed amended Policy 04.02: Uniform Personnel System as set forth in Reference 9 of the agenda for the August 1994 meeting of the Board of Regents. This motion is effective August 19, 1994."

D. Committee of the Whole

No new business.

E. Audit Committee

The Audit committee will meet at the September 29-30, 1994, Board of Regents meeting.

F. Nominating Committee

No new business.

VIII. Modification to Board of Regents FY95 Meeting Schedule

Board members considered a request to change the date of the October 6-7, 1994 Board of Regents meeting in Fairbanks to September 29-30.

Regent Ogg moved, seconded by Regent Breeze, and passed unanimously that:

PASSED

"The Board of Regents changes the date of its October 6-7, 1994 meeting in Fairbanks to September 29-30. This motion is effective August 19, 1994."

IX. Approval of Board of Regents FY96 Meeting Schedule

Board members discussed and approved the dates for FY96 Board of
Regents meetings.

Meeting Dates Location

____________________________________

August 17-18, 1995 TBA

October 5-6, 1995 TBA

December 7-8, 1995 TBA

February 15-16, 1996 TBA

April 18-19, 1996 TBA

June 6-7, 1996 TBA

Regent Ogg moved, seconded by Regent Stitham, and passed unanimously that:

PASSED

"The Board of Regents approves the FY96 meeting schedule as presented with revisions to the locations to be recommended by the University president. This motion is effective August 19, 1994."

X. Adoption of Corporate Authority Resolution Reference 10

The Board of Regents passed a resolution on April 30, 1976 specifying certain University officers as being authorized to execute transactions involving stocks, bonds, rights, options, and other securities belonging to the University of Alaska.

As a result of the Board of Regents June 3, 1994 election of officers, an updated resolution was passed in order to execute security transactions.

Regent Fate moved, seconded by Regent Breeze, and passed unanimously that:

PASSED

"The Board of Regents approves the corporate authority resolution, as presented in Reference 10, and authorizes the President and Secretary of the Board of Regents to sign it. This motion is effective August 19, 1994."

XI. Approval of Industrial Security Clearance Reference 11

The President and selected members of the University administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal

agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The University has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures.

Regent Breeze moved, seconded by Regent Henri, and passed unanimously that:

PASSED

"The Board of Regents approves the adoption of the industrial security clearance as presented in Reference 11 providing for designation of a managerial group as described in the 'Industrial Security Manual for Safeguarding Classified Information' for the purpose of handling all duties and responsibilities relating to classified information. This action is effective August 19, 1994."

XII. Unity Report: Information Technology

Executive Director for Information Technology John Lehman described the status of the three-year process of overhauling the University of Alaska administrative information systems and related changes in networking and data administration.

XIII. Status Report on Program Assessment Process

President Komisar reported on the administration's progress toward the construction of a common database, identification of intercampus issues, and the establishment of inventories of programs, services, and functions. He noted that the thorough review of University programs and activities will help the University determine how to best conserve resources while maintaining quality service to the state. President Komisar briefly described the different processes taking place on the campuses and also reported on the statewide committee which was established to help analyze and assess the operation of the systemwide office.

President Komisar emphasized the significance of intercampus cooperation and said that the process of program assessment will refine and shape the future University of Alaska.

XIV. Resolution of Appreciation for Luis M. Proenza

WHEREAS, Luis M. Proenza was born in Mexico City, Mexico, and graduated with a bachelor of arts degree in psychology from Emory University in Atlanta, Georgia; completed a master's degree in clinical psychology from Ohio State University, and received a doctor of philosophy in neurobiology from the University of Minnesota; and

WHEREAS , Luis M. Proenza served as Assistant to the President at the University of Georgia in 1984 and then as liaison on matters of science and technology policy until 1987; and

WHEREAS , Luis M. Proenza came to Alaska where he accepted the position of Vice Chancellor for Research and Dean of the Graduate School at the University of Alaska Fairbanks in 1987 and served in that capacity until 1992; and

WHEREAS , Luis M. Proenza then served as Acting Vice President for Academic Affairs and Research for the University of Alaska Statewide System, providing leadership in academic, research and national programs; and

WHEREAS , Luis M. Proenza initiated a comprehensive strategic planning effort with the Board of Regents to secure a $25 million grant for the support of an Arctic Region Supercomputing Center; and

WHEREAS , Luis M. Proenza served the University of Alaska in the development and nurturing of a strong federal relations program, the Center for Global Change and Arctic System Research and the Polar Ice Coring Office (PICO) at the University of Alaska Fairbanks; and

WHEREAS , Luis M. Proenza served the citizens of Alaska in many varied and distinctive capacities, including Vice Chairman and Commissioner of the United States Arctic Research Commission; Advisor to the Governor for Science and Technology Policy; Deputy Director of the "ARKTIKA," a Research Center of the University of Alaska and the Far Eastern Branch, Russian Academy of Sciences; and as President of the Arctic Research Consortium of the United States (ARCUS), which he helped develop.

NOW, THEREFORE BE IT RESOLVED that the Board of Regents recognizes the dedicated service of Luis M. Proenza and extends to him this official statement of appreciation for his contribution to the advancement of higher education in the state of Alaska; and

BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Dr. Luis M. Proenza with a copy incorporated in the official minutes of the August 19, 1994, meeting of the University of Alaska Board of Regents.

At the request of President Gagnon, the Board of Regents adopted the following motion by unanimous consent:

PASSED

"The Board of Regents unanimously adopts the resolution of appreciation for Luis M. Proenza as presented at the August 19, 1994, meeting of the University of Alaska Board of Regents. This motion is effective August 19, 1994."

XV. Resolution of Appreciation for Bonnie Williams

WHEREAS , Bonnie I. Williams was born in Gentofte, Denmark; and

WHEREAS , Bonnie I. Williams traveled to the United States with her family in 1947 and became a U.S. citizen in 1952; and

WHEREAS , Bonnie I. Williams has faithfully served the University of Alaska since her arrival in Fairbanks in 1975; and

WHEREAS , Bonnie I. Williams has served in many capacities during that time, including payroll technician, payroll manager, director of the human resource information system, and director of the advance college tuition program; and

WHEREAS , Bonnie I. Williams has been a tireless advocate for faculty, staff and student involvement in the University governance process; and

WHEREAS , Bonnie I. Williams has provided outstanding leadership in the governance process for the past twelve years, including serving as chair of the draft constitution committee, president of the central administration assembly, member of the statewide assembly executive committee, vice chair of the general assembly, chair of the general assembly staff affairs committee, president of the statewide administration assembly, and chair of the staff alliance; and

WHEREAS , Bonnie I. Williams has shared her considerable leadership talents with the citizens of the city of Fairbanks and the state of Alaska for the past nineteen years by serving in many capacities, including Fairbanks North Star Borough Assembly member, chair of the FNSB finance committee, chair of the FNSB audit committee, chair of the FNSB emergency services committee, member of the Governor's Task Force on Boards and Commissions, chair of the Governor's Task Force on Regulatory Reform, and chair of the Northern Advisory Council of Alaska Policy Committee; and

WHEREAS , Bonnie I. Williams received the University of Alaska Statewide System Outstanding Employee Award in 1985 and will be remembered for her dedication to the concerns of the University of Alaska and its employees.

NOW THEREFORE BE IT RESOLVED that the Board of Regents takes official recognition of the outstanding service of Bonnie I. Williams and extends to her this statement of appreciation for her contributions to the advancement of higher education in the state of Alaska; and

BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Bonnie I. Williams with a copy incorporated in the official minutes of the August 19, 1994, meeting of the University of Alaska Board of Regents.

At the request of President Gagnon, the Board of Regents adopted the following motion by unanimous consent:

PASSED

"The Board of Regents unanimously adopts the resolution of appreciation for Bonnie I. Williams as presented at the August 19, 1994, meeting of the University of Alaska Board of Regents. This motion is effective August 19, 1994."

XVI. President's and Chancellors' Status Reports

President Komisar gave a brief update on the changes within the systemwide structure as a result of program assessment.

UAF

Chancellor Wadlow reported on the funding of UAF scholarships through private funds; distribution of UAF program assessment progress reports; the visit of National Science Foundation Director Neal Lane; and the two $100,000 gifts from MAPCO.

UAS

No report given.

UAA

Chancellor Gorsuch summarized recent accomplishments at UAA including the receipt of a $200,000 gift from the CIRI Corporation in support of a Native Justice Studies Program at UAA; the success of the UAA 1994 summer Native Media Institute; and the renewal of the AID grant for the American-Russian Center. Chancellor Gorsuch also announced the operation of a 24-hour radio station whereby students can listen to recorded information regarding class availability, school openings and closings, events, parking information and emergency broadcasts. He also commented on the upcoming UAA faculty convocation.

XVII. Administrative Status Reports

Vice President Brian Rogers reported on the increase in revenue by the statewide office of land management. He reported that income has increased from $500,000 annually to $10,045,000 for the period ending June 30, 1994. This figure included the revenue from the sale of the former Island Community College campus. Vice President Rogers commended Director Marty Epstein and his staff for turning the internal cost center into a profit center for the University.

XVIII. Planned Presentations

Kenai Peninsula College, Kachemak Bay Branch Director Carol Swartz briefed the Board on current activities geared toward achieving excellence in teaching, and described the efforts of the campus to provide quality accessible service to the state of Alaska and the Homer community. On behalf of the Board of Regents, President Gagnon thanked Director Swartz for the wonderful coordination and hospitality shown to the Regents and University staff by the campus and community of Homer.

XIX. President's and Regents' Comments

Regent Breeze expressed appreciation to Director Swartz and the citizens of Homer for their warm welcome and enthusiasm. She also welcomed Chancellor Gorsuch to his first meeting of the Board of Regents since his appointment in July. Regent Breeze also noted the fourth anniversary of President Komisar's acceptance of the University of Alaska presidency and congratulated him in his attempt to meet all of the challenges that are facing the University.

Regent Otterbacher thanked the community of Homer for their hospitality and also welcomed Chancellor Gorsuch.

Regent Fate expressed appreciation to the staff, administration and students for their efforts on behalf of the University and reiterated the need for continued involvement in upcoming legislative activities. She commended everyone for their efforts to do more with less while striving to maintain quality service in delivering higher education to the citizens of the state of Alaska. Regent Fate then reflected on the Board of Regents retreat and thanked the administration and Board members for their efforts in making it a success.

Regent Stitham extended her welcome to Chancellor Gorsuch. She said that she looks forward to making the unity reports an ongoing part of the agenda. Regent Stitham recommended an increase in communication between the campus and the legislators and suggested inviting local legislators to visit the campuses.

Regent Stitham concluded her remarks by noting the enormous progress the University has made in changing the direction of the institution and thanked the staff, governance groups and the communities across the state for their efforts in support of the University.

Regent Ogg welcomed Chancellor Gorsuch and commented on the sense of spirit and vibrancy at UAA. He expressed his appreciation to the people of Homer and said that the enthusiasm and hospitality of the community helped make a long vigorous meeting a bit more relaxing.

President Gagnon ended the meeting by stating that she looks forward to seeing great progress and accomplishments as a result of the intense efforts of everyone involved in working together to achieve the University's goals.

The meeting was adjourned at 6:05 p.m.