02-18-94minutes

Board of Regents

OFFICIAL MINUTES

Board of Regents' Meeting
February 17-18 1994
Treadwell Room
Westmark Baranof Hotel
Juneau, Alaska

I. The meeting of the Full Board was called to order by President Gagnon at 10:00 a.m., Friday, February 18, 1994.

Regents Present:

Sharon D. Gagnon, President

Virginia W. Breeze, Vice President

Susan A. Stitham, Secretary

Mark H. Helmericks, Treasurer

Mary Jane Fate

Eric Forrer

Joseph R. Henri

Michael P. Kelly

R. Danforth Ogg

Scott A. Otterbacher

Lew Williams, Jr.

Jerome B. Komisar, Executive Officer and President of the University
of Alaska

In Attendance :

Donald Behrend, Chancellor, University of Alaska Anchorage

Marshall L. Lind, Chancellor, University of Alaska Southeast

Joan K. Wadlow, Chancellor, University of Alaska Fairbanks

Beverly Beeton, Provost and Vice Chancellor for Academic Affairs, UAA

William R. Kauffman, Vice President and General Counsel

Luis Proenza, Acting Vice President for Academic Affairs & Research

Wendy Redman, Vice President for University Relations

Brian Rogers, Vice President for Finance

April Crosby, Assistant to the President

Gerald V. Neubert, Assistant Vice President and University Architect

'Nanne Myers, Assistant Vice President for Academic Affairs

Patty Kastelic, Executive Director for Human Resources

Bob Miller, Director of Public Affairs

Alison Elgee, Statewide Budget Director

Steve DeSoer, Assistant Vice President for Labor Relations

Mary M. Kauffman, Regents Affairs Officer

II. Adoption of the Agenda

Regent Breeze moved, seconded by Regent Henri, and passed unanimously that:

PASSED

"The Board of Regents adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

MOTION

"The Board of Regents adopts the agenda as presented.

I. Call to Order

II. Adoption

III. Approval of Minutes

IV. Comments

A. General Public

B. General Assembly

C. Faculty and Staff

D. Certified Bargaining Representatives

ACCFT

CEA

E. Students

F. Alumni

G. University Councils

V. Executive Session

VI. Consent Agenda

A. Academic and Student Affairs Committee

1. Approval of Policy 10.01.04: Honorary Degrees and Meritorious Service Awards (Pulled from Consent Agenda)

2. Approval of a Masters of Social Work Program at the University of Alaska Anchorage

B. Finance, Facilities and Land Management Committee

1. Approval of Policy 05.18.01: Competition with the Private Sector

2. UAF Poker Flat Research Range Upgrade Science Operations Center - Approval of Site Location and Schematic Design and Authority to Bid and Award a Contract

3. UAF Poker Flat Research Range Rocket Telemetry Annex and Rocket Assembly Building - Approval of Schematic Design and Authority to Bid and Award a Contract

4. UAF Poker Flat Research Range Launcher Enclosure - Approval of Schematic Design and Authority to Bid and Award a Contract

5. UAF Harwood Hall Code Corrections - Approval of Schematic Design and Authority to Bid and Award a Contract

6. UAS Juneau Campus Residence Hall - Approval of Schematic Design and Authority to Bid and Award a Contract

7. UAA Anchorage Campus Existing Facility Interior Upgrade - Approval of Schematic Design and Authority to Bid and Award a Contract (Pulled from Consent Agenda)

8. UAA Anchorage Campus ADA Improvements - Approval of Schematic Design and Authority to Bid and Award a Contract

9. UAA Anchorage Campus Heating System Renovation - Approval of Schematic Design and Authority to Bid and Award a Contract

10. UAA Anchorage Campus Communications Backbone System - Approval of Consultant Selection

11. UAA Anchorage Campus Fire Code Completion - Approval of Consultant Selection

12. University of Alaska Fairbanks, Fairbanks Campus, Alarm Reporting System Upgrade/Repair - Approval of Schematic Design and Authority to Bid and Award Contracts

VII. New Business

A. Committee of the Whole

B. Human Resources Committee

C. Academic and Student Affairs Committee

D. Finance, Facilities and Land Management Committee

E. Audit Committee

F. Nominating Committee

VIII. Approval of Meritorious Service Awards

IX. Naming of Mat-Su Classroom

X. Board of Regents Meeting Schedule

A. Modification to Board of Regents Meeting Schedule

B. Discussion of Future Retreat Date(s)

XI. President's and Chancellors' Status Reports

XII. Administrative Status Reports

XIII. Planned Presentations

A. University /Industry Ties: Technology Transfer

B. Fisheries Presentation

XIV. President's and Regents' Comments

XV. Adjourn

This motion is effective February 18, 1994."

III. Approval of Minutes

Regent Henri moved, seconded by Regent Stitham, and passed unanimously that:

PASSED

"The Board of Regents approves the minutes of its December 1-2, 1993, meeting as presented. This motion is effective February 18, 1994."

PASSED

"The Board of Regents approves the minutes of its January 7-8, 1994, informal retreat as presented. This motion is effective February 18, 1994."

IV. Comments

General Assembly

General Assembly President Donna Chantry and Faculty Alliance spokesperson Colin Read addressed the Board and spoke of the work of the various governance groups in transitioning from the former governance structure to the new structure effective July 1, 1994.

Bonnie Williams, Chair of the UA Staff Alliance, spoke to the Board about the compensation recommendations submitted by the University of Alaska Staff Alliance.

Faculty and Staff

UAA math professor Leonard Smiley expressed concern about the compensation policy as it related to bargaining unit members.

Students

The following students addressed the Board: Chris Delez, Tracy Cohen, Randy Leach, Tatiano Nochevnaya, Troy Strass, Jessica Ruiz, Lisa Walker, Daphne Smith, Donna Jones, Alene Coburn, Nicholas Abramczak, Belinda Cornish, Selina Metoyer, Jack Dalton, Kevin Gallagher, Eric Butler, Thomas Walker, Scot Phillips, Joe Hayes, Marla McPherson, Carol Woodmartz and Anthony Mollins. Topics of discussion included: observance of Martin Luther King, Jr. day; space needs at Kenai Peninsula College; tuition waivers; Governor Hickel's visit to the UAF campus; opening of the student recreation center at UAF; and the student legislative agenda.

Alumni

UAF alumna Brenda Wilcox summarized the activities of the 15,000 member Alumni Association including the gift of $80,000 in endowments in the past year. She spoke of the legislative agenda for this year where deferred maintenance has been made the priority. She noted that the Association is working to resolve problems associated with the transfer of credit within the University system.

UAF alumnus Chip Wagoner also informed the Board that the Association is becoming more active in seeking ways to be of assistance to the University.

V. Executive Session

Regent Breeze moved, seconded by Regent Henri, and passed unanimously that:

PASSED

"The Board of Regents goes into executive session in accordance with the provisions of AS 44.62.310 to discuss matters relating to litigation and land and facility acquisition, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the University; meritorious service awards and the naming of a campus facility, these topics being subjects which might tend to prejudice the reputation and character of a person or persons. The session shall include members of the Board of Regents, President Komisar, Vice President and General Counsel Kauffman, and such other University staff members as the President may designate and shall last approximately one hour(s). Thus, the open session of the Board shall resume in this room at approximately 2:00 p.m. A.S.T. This motion is effective February 18, 1994."

The Board of Regents went into executive session at 1:00 p.m. and returned to public session at 3:00 p.m. at which time Regent Breeze announced that the Board of Regents just concluded an executive session in accordance with AS 44.62.310 discussing matters relating to litigation and land and facility acquisition, these topics the immediate knowledge of which would have an adverse effect on the finances of the University; meritorious service awards and the naming of a campus facility, these topics being subjects which might tend to prejudice the reputation and character of a person or persons. The session included members of the Board of Regents, President Komisar, Vice President and General Counsel Kauffman and other University staff members designated by the President and lasted approximately two hours.

VI. Consent Agenda

Academic and Student Affairs Committee

The Academic and Student Affairs Committee made the following recommendations:

Approval of a Masters of Social Work Program at the University of Alaska Anchorage

PASSED Reference 6

"The Academic and Student Affairs Committee recommends the Board of Regents approve the delivery of a Masters of Social Work Program by the University of Alaska Anchorage, contingent upon the receipt of adequate additional funding. This motion is effective February 17, 1994."

Regent Stitham moved, seconded by Regent Helmericks, and passed unanimously that:

PASSED

"The Board of Regents approves the recommendations of the Academic and Student Affairs Committee as stated above. This motion is effective February 18, 1994."

Finance, Facilities and Land Management Committee

The Finance, Facilities and Land Management Committee made the following recommendations:

A. UAF Poker Flat Research Range Science Operations Center - Approval of Site Location and Schematic Design and Authority to Bid and Award a Contract Reference 9

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the site location and schematic design for the University of Alaska Fairbanks Poker Flat Science Operations Center as presented and authorize the University administration to bid and award a construction contract within available funding. This motion is effective February 17, 1994."

B. UAF Poker Flat Research Range Telemetry Annex and Rocket Assembly Building - Approval of Schematic Design and Authority to Bid and Award a Contract Reference 10

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Fairbanks Poker Flat Research Range Telemetry Annex and Rocket Assembly Building project as presented and authorize the University administration to bid and award a construction contract within available funding. This motion is effective February 17, 1994."

C. UAF Poker Flat Research Range Launcher Enclosure - Approval of Schematic Design and Authority to Bid and Award a
Contract Reference 11

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Fairbanks Poker Flat Research Range Launcher Enclosure as presented and authorize the University administration to bid and award a construction contract within the available funding. This motion is effective February 17, 1994."

D. University of Alaska Fairbanks Harwood Hall Code Corrections - Approval of Schematic Design and Authority to Bid and Award a Contract Reference 12

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Fairbanks Harwood Hall Code Corrections project as presented and authorize the University administration to bid and award a construction contract within available funding. This motion is effective February 17, 1994."

E. University of Alaska, Juneau Campus, Residence Hall
- Approval of Schematic Design and Authority to Bid and Award a Contract Reference 13

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Southeast, Juneau Campus, Residence Hall as presented and authorize the University administration to bid and award a construction contract contingent on securing adequate funding. This motion is effective February 17, 1994."

F. University of Alaska Anchorage, Anchorage Campus, Existing Facilities Interior Upgrade -Approval of Schematic Design and Authority to Bid and Award a Contract Reference 14

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Anchorage, Anchorage Campus, Existing Facilities Interior Upgrade project as presented and authorize the University administration to bid and award a construction contract within available funding. This motion is effective February 17, 1994."

G. University of Alaska, Anchorage Campus, Fiscal Year 1994 Americans With Disabilities Act (ADA) Improvements -
Approval of Schematic Design and Authority to Bid and Award a Contract Reference 15

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Anchorage, Anchorage Campus, Fiscal Year 1994 Americans With Disabilities Act (ADA) Improvements as presented and authorize the University administration to bid and award a construction contract within available funding. This motion is effective February 17, 1994."

H. University of Alaska Anchorage, Anchorage Campus, Heating Systems Renovation -Approval of Schematic Design and Authority to Bid and Award a Contract Reference 16

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Anchorage, Anchorage Campus, Heating System Renovation as presented and authorize the University administration to bid and award a construction contract within available funding. This motion is effective February 17, 1994."

I. University of Alaska Anchorage, Anchorage Campus, Communications Backbone System -Approval of Consultant Selection Reference 17

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the ranking of consultants for the University of Alaska Anchorage, Anchorage Campus, Communications Backbone System as presented and authorize the University administration to negotiate and award a consultant contract. This motion is effective February 17, 1994."

J. University of Alaska Anchorage, Anchorage Campus, Fire Code Completion - Approval of Consultant Selection Reference 18

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the ranking of consultants for the University of Alaska Anchorage, Anchorage Campus, Fire Code Completion project as presented and authorize the University administration to negotiate and award a consultant contract. This motion is effective February 17, 1994."

K. University of Alaska Fairbanks, Fairbanks Campus, Alarm Reporting System Upgrade/Repair - Approval of Schematic Design and Authority to Bid and Award Contracts Reference 19

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Fairbanks, Fairbanks Campus, Alarm Reporting System Upgrade/Repair project as presented and authorize the University administration to bid and award construction contracts. This motion is effective February 17, 1994."

L. Approval of Policy 05.18.01: Competition with the Private Sector Reference 8

PASSED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents adopt Regents Policy 05.18.01 on Competition with the Private Sector as presented in Reference 8. This motion is effective February 17, 1994."

Regent Henri moved, seconded by Regent Helmericks, and passed unanimously that:

PASSED

"The Board of Regents approves the recommendations of the Finance, Facilities and Land Management Committee as stated above. This motion is effective February 18, 1994."

VII. New Business

A.. Finance, Facilities and Land Management Committee

University of Alaska Anchorage, Anchorage Campus, Existing Facilities Interior Upgrade -Approval of Schematic Design and Authority to Bid and Award a Contract

Regent Henri reported on the Committee's discussion of the existing facilities interior upgrade of the Anchorage campus of UAA. The Committee added the installation of windows in the Journalism section in Building K and decided not to authorize the bid and award of a construction contract for the Administration Building.

Regent Henri moved, seconded by Regent Williams, and passed unanimously that:

PASSED Reference 14

"The Board of Regents approves the schematic design for the University of Alaska Anchorage, Anchorage Campus, Existing Facilities Interior Upgrade and windows installation in the Journalism section in Building K project as presented and authorizes the University administration to bid and award a construction contract, with the exception of the Administration Building, within available funding. This motion is effective February 18, 1994."

B. Academic and Student Affairs Committee

Regent Stitham reported on a discussion led by Regent Ogg during the Committee meeting relative to the School of Fisheries and Ocean Sciences. Regent Ogg expressed the need to place more emphasis on the School of Fisheries and Ocean Sciences and to review and revise the long range plan of the School and increase the effectiveness of the advisory council in order to improve and respond to the needs of Alaska ocean industries. As a result of that discussion, the following motions were recommended by the Committee:

1. Task Force for School of Fisheries and Ocean Sciences

PASSED

"The Board of Regents directs Chancellor Wadlow to constitute a task force for the School of Fisheries and Ocean Sciences whose purpose is to accomplish the following:

Review the School of Fisheries and Ocean Sciences;

Review and revise the long range plan of the School;

Articulate specific steps to be taken presently;

Make recommendations.

Upon review by Chancellor Wadlow, the recommendations of the task force will be implemented. This motion is effective February 18, 1994."

2. Composition of Task Force for School of Fisheries and Ocean Sciences

PASSED

"The Board of Regents suggests to Chancellor Wadlow that the task force for the School of Fisheries and Ocean Sciences be comprised of the following:

1. Those members of the present School of Fisheries Advisory Council the Chancellor finds appropriate;

2. Additional members drawn from Alaska's ocean industries (ocean industries may include but are not limited to the following: Fishing; Processing; Oil; Shipping; and/or Mining); and

3. Other relevant advisory boards to the School.

This motion is effective February 18, 1994."

3. Task Force for School of Fisheries and Ocean Sciences: Recommendation and Budget Completion Deadlines

PASSED

"The Board of Regents requests that a task force to advise the School of Fisheries and Ocean Sciences have its first meeting in April 1994 in conjunction with the planned meeting of the School of Fisheries and Ocean Sciences Advisory Council or in May 1994 and that the recommendations of the task force pertaining to the School of Fisheries and Ocean Sciences, the School's long range plan, and the near term articulated steps be completed along with the 1995-96 budget for the School of Fisheries and Ocean Sciences. This motion is effective February 18, 1994."

Regent Stitham moved, seconded by Regent Breeze, and passed unanimously that:

PASSED

"The Board of Regents approves the recommendations of the Academic and Student Affairs Committee as stated above. This motion is effective February 18, 1994."

VIII. Approval of Meritorious Service Awards

Recommendations submitted by the University of Alaska Southeast for recipients of meritorious service awards were bound separately and included in Regents agenda packets for their review prior to the February 17-18, 1994, Board meeting.

Regent Breeze moved, seconded by Regent Stitham, and passed unanimously that:

PASSED

"The Board of Regents approves the list of nominees for meritorious service awards, as proposed, for commencement exercises in the spring of 1994, and authorizes Chancellor Marshall Lind to invite the approved nominees and announce their acceptance. This motion is effective February 18, 1994."

IX. Naming of Mat-Su Classroom

Chancellor Behrend endorsed a recommendation from the Mat-Su College Citizens Advisory Council to name the new classroom addition at Matanuska-Susitna College after a highly respected member of the community and requested Board of Regents approval of this recommendation.

Regent Breeze moved, seconded by Regent Stitham, and passed unanimously that:

PASSED

"The Board of Regents names the new classroom addition at Matanuska-Susitna College in honor of Fred and Sarah Machentanz. This motion is effective February 18, 1994."

X. Board of Regents Meeting Schedule

Modification to Board of Regents Meeting Schedule

Board members considered a request to change the location of the June 2-3, 1994, Board of Regents meeting from Nome to Fairbanks, Alaska.

Regent Kelly moved, seconded by Regent Stitham, and passed unanimously that:

PASSED

"The Board of Regents changes the location of its June 2-3, 1994 meeting from Nome to Fairbanks, Alaska. This motion is effective February 18, 1994."

XI. Chancellors' Status Reports

UAS

Chancellor Lind reported on the appointment of Sherry Taber as the new library director; the campus landscape committee; new faculty hires; and the increase in spring semester enrollments.

UAF

Chancellor Wadlow reported on results of the first-ever major fundraising campaign at UAF. With a goal of $10 million, the campaign was a success in raising $12.1 million resulting in many new partnerships and endowments.

UAA

Chancellor Behrend reported on the Employee Public Opinion Survey conducted by Hellenthal and Associates for UAA; music honors for music Professor Craig Coray from the John F. Kennedy Center for the Performing Arts; and a new public awareness program designed to encourage parents to have their children vaccinated adequately and on time.

XII. Planned Presentations

A. University/Industry Ties: Technology Transfer

Acting Vice President Luis Proenza, Dr. William Sackinger, Director of Intellectual Property and Merritt Helfferich, Director, Elvey Building Addition Project gave an overview of the University's linkages to the private sector through technology transfer efforts and matters of intellectual property and licensing.

B. UAF Fisheries Program in Alaska

Dr. Al Tyler, Associate Dean of the School of Fisheries and Ocean Sciences, and chief fisheries scientist, described the school's cohesive approach to fisheries research, technology transfer and instruction in centers across the state, and the potential for the new Rasmusen Fisheries Research Center.

Several regents commended President Gagnon for her efforts in organizing the agenda and conducting a well-structured meeting.

In closing the meeting, President Gagnon expressed her appreciation for the diligence of all persons involved with the meeting in completing a very full agenda over the last two days.

The meeting was adjourned at 5:00 p.m.