06-12-92minutes
Board of Regents
OFFICIAL MINUTES
Board of Regents' Meeting
June 12, 1992
Prince William Sound Community College
Valdez, Alaska
Regents Present :
Robert F. Williams, President
Susan A. Stitham, Secretary
Virginia W. Breeze
Eric Forrer
Sharon D. Gagnon
Joseph R. Henri
Michael P. Kelly
Tim Lamkin
Lew Williams, Jr.
Jerome B. Komisar, Executive Officer & President of the University of Alaska
Regents Absent :
Morris Thompson, Vice President
Mark H. Helmericks, Treasurer
In Attendance :
Donald F. Behrend, Chancellor, University of Alaska Anchorage
Marshall Lind, Chancellor, University of Alaska Southeast
Joan Wadlow, Chancellor, University of Alaska Fairbanks
George C. Christensen, Vice President for Academic Affairs
William R. Kauffman, Vice President and General Counsel
Wendy Redman, Vice President for University Relations
Jeannie D. Phillips, Regents' Affairs Officer
Patty Kastelic, Executive Director, Statewide Human Resources
Gerald Neubert, Executive Director, SW Facilities Planning
& Construction
Jim Lynch, Associate Vice President for Finance
Marsha Hubbard, Director, Statewide Budget Development
Thomas Frank, Acting Director, Institutional Research
James Bemis, Acting President, Prince William Sound Community
College
George Kaludis, President, George Kaludis Associates
1. Call to Order
Board Secretary Stitham called the meeting to order at 8:20 a.m. on July 12, 1992.
2. Adoption of the Agenda
Regent Breeze moved, seconded by Regent Henri, and passed unanimously that:
PASSED AS AMENDED
"The Board of Regents adopts the agenda as amended (*).
1. Call to Order
2. Adoption of the Agenda
3. Approval of the Minutes
4. Chancellors' Status Reports
5. Administrative Status Reports
6. Comments
7. Resolution of Appreciation - Dr. George C. Christensen
8. University of Alaska 1992 Statistical Abstract
9. Requested Modification to Board of Regents' Meeting Schedule
10. Approval of Board of Regents' Schedule for FY94
11. Election of Board Officers
12. Executive Session
13. Bond Resolution
14. Consent Agenda
a. Academic and Student Affairs Committee
(1) Request To Add Early Childhood Education As A Major To The Existing Bachelor of Education at the University of Alaska Southeast
(2) Request for Approval of Certificate and Associate of Applied Science Degree Programs in Native Language Education at the University of Alaska Fairbanks
* (3) Change in Title of the University of Alaska Fairbanks AAS and Certificate Programs in Office Professions to Office Management and Technology
* (4) Change in Title of the University of Alaska Fairbanks Bachelor of Science in Physical Education to a Bachelor of Science in Exercise Science
b. Academic and Student Affairs Committee - Information Items
* (1) Moved to 14a(3)
* (2) Moved to 14a(4)
c. Finance, Facilities, and Land Management Committee
(1) Approval of Site Selection and Schematic Design and Authority to Bid and Award a Contract - University of Alaska Anchorage Mat-Su College Classroom Building
(2) Approval of Operating Budget Renewal and Replacement/Maintenance and Repair Project Lists
(3) Approval of Schematic Design and Authority to Bid and Award a Contract - University of Alaska Fairbanks Student Recreation Center
(4) Approval of Schematic Design and Authority to Bid and Award a Contract - University of Alaska Fairbanks Fine Arts Complex Fire and Life Safety Code Corrections
(5) Approval of Schematic Design and Authority to Bid and Award a Contract - University of Alaska Fairbanks Arctic Health Fire Alarm Project
(6) Approval of Schematic Design and Authority to Bid and Award a Contract - University of Alaska Fairbanks Lathrop Ceiling and Lighting Upgrade
d. Finance, Facilities, and Land Management Committee - Information Items
(1) Report on Gulf Coast Timber
e. Committee of the Whole
(1) Acceptance of FY93 Operating and Capital Budgets
(2) Approval of FY93 Student Government Budgets
(3) Increase in Student Activity Fee at the University of Alaska Anchorage - Anchorage Campus
(4) Establishment of Student Activity Fee at Kodiak Campus of University of Alaska Anchorage
* (5) Moved to Item 15a.
(6) Proposed Regents' Policy 02.09.01: Establishment of the University of Alaska Department of Public Safety
f. Committee of the Whole - Information Items
(1) Preliminary Report on Management Study
(2) College of Rural Alaska Status Report
* (3) Moved to 15b.
* (4) Moved to 15c.
* 15a. Retirement Incentive Program
* 15b. Proposed Bylaws Revision: Regents' Policy 01.01.03(D) - President to Advise With Board of Regents
* 15c. Proposed Bylaws Revision: Regents' Policy 01.01.02(F)(4) - Agenda
15d. Report from Board of Regents' Representatives on the Alaska Commission on Postsecondary Education
16. Regents' and Presidents' Comments
17. Other Items of Concern to the Board of Regents
18. Adjourn
This motion is effective June 12, 1992."
3. Approval of the Minutes
Regent Kelly moved, seconded by Regent Forrer and passed unanimously that:
PASSED AS AMENDED
"The Board of Regents approves the minutes of the April 14, 1992 Emergency Board of Regents' meeting; the April 24, 1992 Board of Regents' meeting as amended; and the May 12, 1992 Emergency Board of Regents' meeting as amended. This motion is effective June 12, 1992."
4. Chancellors' Status Reports
Donald F. Behrend, chancellor, University of Alaska Anchorage, reported on Spring 1992 commencement activities; Hugh O'Brien Youth Foundation (HOBY) leadership seminars; Regional Planning Group activities; efforts with Magadan Pedagogical Institute to form an international university; AIDS prevention symposium; UAA alumni endowment of scholarship; the 1992 Edith Bullock prize award to John Choon Kim of ACIB; recent fundraising events; American Book Award for 1992 to Peter Kalifornsky, Kenai-Peninsula College; staff development day; national recognition of Mat-Su College's Heating & Refrigeration program; Prince William Sound Community College activities including council efforts and presidential search; accreditation events; and the award of a Truman Scholarship to a UAA student.
Marshall Lind, chancellor, University of Alaska Southeast, reported on the Meyer Memorial Trust grant of $400,000 recently awarded to UAS for work in improving student performance in rural schools; Northwest Association of Schools and Colleges accreditation visit; fall enrollment increases of 10%; convocations for 1992; high school recognition activities; "Woman of Distinction for 1992" award to Elaine Sunde, director of Sitka Campus; and maritime studies and tourism program progress at Ketchikan Campus.
Joan Wadlow, chancellor, University of Alaska Fairbanks, reported on past and present research activities by UAF faculty and staff in the Valdez and Cordova area including topics related to the oil spill, ballast water effects, killer whales, and cooperative efforts between the state, city of Valdez; efforts in the areas of financial aid; position searches for a dean of students, dean of college of liberal arts, and dean of mineral engineering; recent publications printed at UAF; and 1992 commencement activities.
5. Administrative Status Reports
George Christensen, vice president for academic affairs, reported that he would be leaving the University of Alaska the end of June; thanked the chief academic officers for their cooperative efforts during his tenure; and stated his strong support regarding the academic recommendations in the Kaludis report.
Wendy Redman, vice president for university relations, gave an overview of the past legislative session. She commented that in terms of the university, the session had been fairly successful due in part to a positive relationship between the university and the legislature and general public; that public policy issue decisions by the legislature were not decided during the last session; and that the legislature is giving the Board of Regents more responsibility for making policy decisions affecting the university. Vice President Redman also reviewed legislation affecting the University that had passed during the session.
6 . Comments
A. General Assembly
Gil Bane, co-vice president of the General Assembly (GA), and faculty member at Kodiak College, commended Ray Highsmith for his leadership in the GA during the past two years; spoke in support of continuing workshops with Board members, administration, and representatives of the legislature and governor's office; reported on issues brought forward by the GA in the last year including statewide convocations, the developmental education report, and efforts in the area of job classification, career ladders and job evaluation; and commented on upcoming issues including review of the Kaludis report, streamlining of the GA committee structure; and introduced the FY93 members of the executive committee.
B. Alumni
None
C. University/College Councils
None
D. Faculty and Staff
Tim Tilsworth, president of the University of Alaska Fairbanks Faculty Senate, commented on items that are currently of interest to the UAF Faculty Senate including the resource allocation model, transferability between units, soft markets in conjunction with the proposed Retirement Incentive Programs, the role of adjunct faculty, the effects of the collective bargaining unit agreement, the effects of the Kaludis report, the need for a review of the UAF mission statement; and expressed the UAF Faculty Senate's concerns in the areas of productivity of faculty, and on the FY94 budget instructions and the desire for faculty to become more involved. Professor Tilsworth also shared his observations on the controversy regarding the School of Mineral Engineering and School of Engineering. He concluded his comments by commending Chancellor Wadlow on her leadership in handling the grading controversy.
E. Students
Brian Brubaker, student senator from the Associate Students of University of Alaska Fairbanks, and representative on the General Assembly, commented on the student rally, lobbying efforts by students, tuition and deferred maintenance concerns and their effects on student life; and commended Chancellor Wadlow for her efforts in cutting administrative costs.
Michelle Gregg, vice president of the Union of Students of University of Alaska Anchorage, introduced herself and explained that the recent letter from the president of the Union of Students had gone out without other student leaders' knowledge.
F. Public
Pam Nichols expressed her concern over the recommendation in the Kaludis report regarding the affirmative action function at the system level of the university and asked that this recommendation receive serious consideration before being accepted.
7. Resolution of Appreciation - Dr. George C. Christensen
WHEREAS , George C. Christensen, because of his accomplishments and extensive experience as a faculty member and academic administrator at major universities, his considerable national and international efforts on behalf of higher learning and his extensive knowledge of higher education and higher education administration, was invited to serve the University of Alaska as Vice President for Academic Affairs during a period of change and adjustment, and, in so doing for three years, provided continuity between the administrations of two presidents; and
WHEREAS , George C. Christensen worked to promote vocational and technical education programs, guided the system toward efficiency in its distance delivery of education, solidified the University of Alaska's services to the military community, implemented the quality review of programs, and worked to fulfill the University's mission to provide programs and services to Alaska's rural communities; and
WHEREAS , George C. Christensen's commitment to the University of Alaska's role in a global society resulted in a wide range of connections and relationships with international organizations and individuals and contributed greatly to an increased understanding and awareness of Alaska; and
WHEREAS , George C. Christensen always presented through his work the highest values of the academy - a deep commitment to the University community, a profound respect for scholarship and learning, a warm regard for his colleagues, a sincerity of purpose, and a gentility of manner.
NOW, THEREFORE, BE IT RESOLVED that the University of Alaska Board of Regents recognizes the dedicated service of Dr. George C. Christensen and extends to him this official statement of appreciation for his contributions to higher education in general and, in particular, for his services to the residents of the state of Alaska; and
BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Dr. George C. Christensen with a copy incorporated in the official minutes of the June 12, 1992 meeting of the Board of Regents.
Regent Forrer moved, seconded by Regent Kelly and passed unanimously that:
PASSED
"The Board of Regents approves the resolution of appreciation honoring Dr. George C. Christensen for his dedicated service to the University of Alaska. This motion is effective June 12, 1992."
8. University of Alaska 1992 Statistical Abstract
Thomas Frank, acting director of the Statewide Office of Institutional Research, presented
highlights from the University of Alaska 1992 Statistical Abstract.
9. Requested Modification to Board of Regents Meeting Schedule
Board members considered a request from Regent Kelly that the date of the September 24-25, 1992 Board of Regents meeting be changed to October 1-2, 1992.
Regent Kelly moved, seconded by Regent L. Williams, and passed unanimously that:
PASSED
"The Board of Regents approves changing the date of its September 1992 meeting from September 24-25 to October 1-2, 1992. This motion is effective June 12, 1992."
10. Approval of Board of Regents' Schedule for FY94
Board members approved the Board of Regents' meeting schedule for FY94 as listed below.
FY94
August 19-20, 1993 Anchorage
September 23-24, 1993 Fairbanks
December 1-2, 1993 Kenai
February 17-18, 1994 Juneau
April 21-22, 1994 Juneau
June 9-10, 1994 Nome
Regent Breeze moved, seconded by Regent Kelly, and passed unanimously that:
PASSED
"The Board of Regents approves the FY94 Meeting Schedule. This motion is effective June 12, 1992."
11. Election of Board Officers
In accordance with Regents' Policy 01.01.02(D.2), at the annual meeting of the Board of Regents, the officers of the Board shall be elected by a simple majority vote. At the June 12, 1992 annual meeting in Valdez, nominations were accepted and elections held for Board officers.
Regent Mark Helmericks participated via telephone during the elections after waiving his right to take part in the discussions.
PASSED
"In accordance with Regents' Policy 01.01.02(d.2), at its annual meeting the Board of Regents cast a unanimous ballot and elected Robert F. Williams as president. This motion is effective June 12, 1992."
PASSED
"In accordance with Regents' Policy 01.01.02(d.2), at its annual meeting the Board of Regents cast a unanimous ballot and elected Morris Thompson as vice president. This motion is effective June 12, 1992."
PASSED
"In accordance with Regents' Policy 01.01.02(d.2), at its annual meeting the Board of Regents cast a unanimous ballot and elected Susan A. Stitham as secretary. This motion is effective June 12, 1992."
PASSED
"In accordance with Regents' Policy 01.01.02(d.2), at its annual meeting the Board of Regents cast a unanimous ballot and elected Mark H. Helmericks as treasurer. This motion is effective June 12, 1992.
12. Executive Session
Regent Forrer moved, seconded by Regent L. Williams and passed unanimously that:
PASSED
"The Board of Regents goes into executive session in accordance with the provisions of AS 44.62.310 to discuss matters relating to litigation and land acquisition/use, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the university. The session shall include members of the Board of Regents, President Komisar, Vice President and General Counsel Kauffman, and such other university staff members as the President may designate and shall last approximately one hour. Thus, the open session of the Board shall resume in this room at approximately 12:30 p.m. A.D.T. This motion is effective June 12, 1992."
The Board of Regents went into executive session at 11:30 a.m.
The Board of Regents returned to public session at 1:30 p.m.
Board President R. Williams announced that the Board of Regents just concluded an executive session in accordance with provisions of AS 44.62.310 lasting approximately one hour and forty minutes in order to discuss matters relating to litigation and real property acquisition/use, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the university.
13. Bond Resolution
At the April 24, 1992 Board of Regents' meeting, the Board approved a bond resolution presented by Eric Wohlforth, bond counsel for the university. The bonds are scheduled for sale on or about June 15, 1992. The administration has been working extensively with its financial advisor (Public Financial Management), the underwriter (John Nuveen & Co.), and bond counsel (Wohlforth, Argetsinger, Johnson, & Brecht) to clarify financing issues, finalize the bond documents, and prepare an official statement. Since this is the first general revenues bond issuance for the university, a number of issues not previously considered must be addressed in detail.
At the April Board meeting, Mr. Wohlforth indicated that, although he did not foresee the need for additional action by the Board, it may be necessary to request approval of an amended resolution or other action by the board in order to satisfy bond insurer requirements or to accommodate other unforeseen matters. At this time, no requests requiring an amended resolution have been discussed with bond insurers; however, a number of open issues may yet arise which will make Board action advisable.
Jim Lynch, associate vice president for finance, discussed the related issues with the Board and presented the following resolution for approval:
UNIVERSITY OF ALASKA BOARD OF REGENTS RESOLUTION
RESOLUTION AMENDING THE RESOLUTION OF THE BOARD OF REGENTS OF THE UNIVERSITY OF ALASKA AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED $10,000,000 PRINCIPAL AMOUNT OF UNIVERSITY OF ALASKA GENERAL REVENUE BONDS, 1992 SERIES A AND NOT TO EXCEED $7,000,000 PRINCIPAL AMOUNT OF UNIVERSITY OF ALASKA GENERAL REVENUE BONDS, 1992 SERIES B; AUTHORIZING THE EXECUTION AND DELIVERY OF A TRUST INDENTURE AND OTHER NECESSARY FINANCING DOCUMENTS FOR THE BONDS; AND AUTHORIZING AND APPROVING RELATED MATTERS.
WHEREAS, the University of Alaska (the "University") adopted the above resolution on April 24, 1992 (the "Resolution");
WHEREAS, the University now desires to amend certain terms of the Resolution;
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF REGENTS OF THE UNIVERSITY AS FOLLOWS:
Section 1. Section 2 of the Resolution is amended by deleting "May 15, 1992," and by inserting in lieu thereof "June 1, 1992."
Section 2. Exhibit A attached to the Resolution is amended by deleting therefrom the term "Plywood Supply Building Acquisition $3,800,000" and inserting in lieu thereof "UAF Research Support Center $1,000,000."
Section 3. This amended Resolution to take effect immediately.
Regent Henri moved, seconded by Regent Forrer, and passed unanimously that:
PASSED
"The Board of Regents approves the amendment to the bond resolution passed by the Board of Regents' at the April 24, 1992 meeting. This motion is effective June 12, 1992."
Regent Henri moved, seconded by Regent Kelly, and passed unanimously that:
PASSED
"The Board of Regents directs the university administration that the $1,000,000 referred to in Section 2 of the amendment to the Bond Resolution, when received in the university's treasury, not be expended for any purpose until that purpose is approved by the Board of Regents. This motion is effective June 12, 1992."
14. Consent Agenda
a. Academic and Student Affairs Committee
(1) Request To Add Early Childhood Education As A Major To The Existing Bachelor of Education
at the University of Alaska Southeast
In response to the need for early childhood education services in the state, the University of Alaska offers a variety of training programs for teachers and child care providers. These range from the certificate and associate degree programs, now offered by each university, through the bachelor, available only at University of Alaska Southeast. This proposal adds early childhood education as a major of the Bachelor's Degree in Education. The two current majors are elementary and secondary education. In recent years, the licensing of public school teachers has changed to recognize the special training for pre-kindergarten through third grade level and the Department of Education now issues certification in early childhood education separate from elementary. The early childhood education coursework has been offered for four years as an emphasis within elementary education. Recognizing the need for certified teachers in early childhood education, UAS is requesting the addition of early childhood as the third major of the BEd degree.
The program has been articulated with the early childhood education and early childhood development programs offered at UAA and UAF, as well as with the curriculum of the Child Development Associate available within and outside the university system. The program has been designed to meet not only the standards of the National Association of State Directors of Teacher Education and Certification (NASDTEC) required by the State of Alaska, but also the more rigorous standards for program review utilized by the National Council for Accreditation of Teacher Education (NCATE).
One student graduated last year with the emphasis option to the BEd, and six graduated this year. Currently 43 students are admitted as majors or pre-majors. Considerable interest in the program exists throughout the state, with requests for information being received on a daily basis. Given the state and national shortage of teachers qualified for this level, the demand for the program is expected to remain at least constant in the foreseeable future.
No additional faculty or other resources are necessary for this change in program status. This change will be implemented immediately.
PASSED
"The Board of Regents approves the bachelor of education in early childhood education at the University of Alaska Southeast."
(2) Request for Approval of Certificate and Associate of Applied Science Degree Programs
in Native Language Education at the University of Alaska Fairbanks
The proposed programs in Native language education have been developed in an effort to provide a coherent body of instruction to enhance the language and teaching skills of people speaking Native languages. The use of Alaska's Native languages has declined to the point where only two Eskimo and no Indian languages are spoken by school-aged children. Communities concerned about the possibility of extinction of their language are demanding programs to teach them. The bilingual-bicultural teachers presently employed are generally local Native people who may have expertise in their culture and language, but rarely come to the job with any formal training in the educational skills required.
The series of coursework for the certificate and the degree programs will include studies in mother tongue literacy, applied linguistics, and second language teaching methodology supplemented by practical classroom experience. Completion of either program will allow graduates to achieve competency in teaching the culture of an Athabaskan group, competency in teaching an Athabaskan language (including conversational ability, grammar, and literacy), and competency in aspects of maintaining a classroom.
The programs are presented as a collaborative effort between UAF and Yukon College in Whitehorse in order to maximize use of the resources of both institutions. Indeed, such collaboration has been ongoing for several years. Instructional staff from each institution have been and will continue to deliver the program to students enrolled in either institution. The courses will be offered primarily in workshop or summer school format, in order not only to facilitate the joint instruction but also to make courses available to adult, working students, particularly those who are already employed as Native language teachers. Both the certificate and associate degree have been designed to meet program standards of the Northwest Association of Schools and Colleges.
Most of the courses in the major have already been offered in the proposed manner, and only one new course would be added. The faculty, five from UAF and four from Yukon College, are already in place, as are the supporting staff. A number of the students from both Canada and Alaska already enrolled in the classes have expressed interest in working toward program completion. About 25 are expected to enroll initially for the certificate, and about 15-20 are expected to complete the AAS. Enrollment will be restricted to those suitably proficient in an Athabaskan language.
The certificate program contains all the coursework in the major for the AAS. The AAS is designed for non-traditional students who may wish to continue studies but do not want to pursue the more academically oriented associate of arts or the baccalaureate degrees. The additional requirements beyond the certificate include fifteen credits of general education and 15 of electives, which could included further work in education, linguistics, or culture.
PASSED
"The Board of Regents approves the certificate and associate of applied science degree programs in Native Language Education at the University of Alaska Fairbanks."
(3) Change in Title of the University of Alaska Fairbanks AAS and Certificate Programs
in Office Professions to Office Management and Technology
The University of Alaska Fairbanks has changed the titles of the certificate and AAS programs from "office professions" to "office management and technology" primarily because the new title is more descriptive of the program and better represents the rapid technological changes taking place in the business world. This is also the title used by the programs offered at the University of Alaska Anchorage. The UAA and UAF programs are essentially the same in content and objective.
PASSED
"The Board of Regents approves the change in title of the University of Alaska Fairbanks AAS and Certificate programs in Office Professions to Office Management and Technology."
(4) Change in Title of the University of Alaska Fairbanks Bachelor of Science in Physical
Education to a Bachelor of Science in Exercise Science
The University of Alaska Fairbanks is currently offering both a BA and a BS in physical education, each with a different purpose. The BA was designed primarily to prepare teachers, and thus included cognate courses in the arts, humanities, and social sciences. The BS required an extensive science background, and was used as preparation for further studies in sports medicine, physical therapy, and exercise physiology. In the past, students chose quite different sets of electives for the two degrees, leading effectively to two different degrees with the same major.
UAF requested a change in title for the BS program to "exercise science," to reflect that the program accentuates the study of movement and exercise as a body of knowledge. The course of study will retain the same eight required courses as the former degree, but will now specify additional courses that are movement and exercise oriented. The bachelor of arts in physical education will remain unchanged.
PASSED
"The Board of Regents approves the change in title of the University of Alaska Fairbanks Bachelor of Science in Physical Education to a Bachelor of Science in Exercise Science."
Regent Stitham moved, seconded by Regent Forrer and passed unanimously that:
PASSED AS AMENDED
"The Board of Regents approves the recommendations of the Academic and Student Affairs
Committee as amended. This motion is effective June 12, 1992."
b. Academic and Student Affairs Committee - Information Items
(1) Moved to Item 14a(3).
(2) Moved to Item 14a(4).
c. Finance, Facilities, and Land Management Committee
(1) Approval of Site Selection and Schematic Design and Authority to Bid and Award a Contract
- University of Alaska Anchorage Mat-Su College Classroom Building
The University of Alaska Anchorage Mat-Su College Instructional Classroom Addition consists of a new building of approximately 30,000 square feet to house the following functions for the Mat-Su campus:
Description Square Feet
Admissions and Records/Financial Aid/
Counseling 1,800
General Classrooms 4,038
Computer Lab Classroom 2,048
Child Care 1,800
Maintenance 352
Art 5,166
Corridor Link 600
Net Assignable Square Feet 15,804
Total Gross Square Feet 25,346
General Classroom Alternate 4,600
Total Gross Square Feet 29,946
This facility will be attached by a connecting corridor to the existing Alvin S. Okeson Building in accordance with the Mat-Su Master Plan.
Funding for design of the project is from an FY92 capital appropriation. Previous funding in the amount of $200,000 for site planning and conceptual design was received in FY85. The Board of Regents approved the consultant selection of McCool, McDonald (changed to McCool, Carlson, Green) for this project in August 1984. Site location was approved by the Board of Regents on February 7, 1985.
Board members expressed their concern over designating areas of the building for day-care use before specific action was taken by the Board to implement such a center in an academic facility. The motion was amended during the Finance, Facilities, and Land Management Committee to include language that makes any such designation subject to Board of Regents' approval.
PASSED AS AMENDED
"The Board of Regents approves the schematic design of the University of Alaska Anchorage Mat-Su College Classroom Building as presented and authorizes the university administration to bid and award a construction contract contingent upon receipt of funding; however, any use of the facility or portions of the facility as a day care center is subject to subsequent Board of Regents' consideration."
(2) Approval of Operating Budget Renewal and Replacement/Maintenance and Repair Project
Lists
The operating budgets for the universities contain allocations for construction projects from the categories Renewal and Replacement (R&R) and Routine Maintenance (M&R). These R&R/M&R construction projects replace or renew worn out building components and address major maintenance and repair problems. The project lists are again presented to the Board of Regents for FY93 in response to its interest in the campuses' maintenance, repair, renewal and replacement efforts. The lists presented assume the same level of funding as FY92 and are conservative and contingent upon governor approval of the university's operating budget. Depending on the outcome and events during the upcoming fiscal year, Facilities Planning and Construction will submit further projects to, and request approval from, the chair of the Finance, Facilities, and Land Management Committee.
PASSED
"The Board of Regents approves the allocation from the FY93 operating budget categories Renewal and Replacement/Maintenance and Repair lists as submitted."
(3) Approval of Schematic Design and Authority to Bid and Award a Contract - University
of Alaska Fairbanks Student Recreation Center
PROJECT SCOPE
A master plan study to provide facility expansion guidelines for University of Alaska Fairbanks athletic and recreation facilities was developed January 1986. Phase I of the proposed long-range development is a $6.0 million, 40,000 square foot, all-weather field house, west of the existing Patty Arena on the Fairbanks campus. This project will take a large step in meeting the current deficiency recreation and intramural activities space for the university community.
The Student Recreation Center will provide flexible space for an indoor soccer field, or three basketball courts, or four indoor tennis courts, or volleyball and badminton courts, or an indoor softball field or various combinations of field activities. An indoor 8- laps/mile jogging track and associated support facilities such as aerobic/dance area, study/lounge area, and restrooms will be located on the mezzanine level. A future capital project, estimated at $3.5 million, will link the main Patty Building, the ice rink and field house, along with a limited amount of new program space.
DESIGN CONSULTANT
USKH, Inc./John Vosmek, Jr., is the design consultant team for this project; the project manager for USKH is Gary H. Pohl, AIA, principal of the firm. The Board of Regents approved the consultant selection at the June 14, 1991 meeting.
FUNDING SOURCE
This project is funded by student fee-supported revenue bond funds.
PROJECT SCHEDULE
The following schedule assumes that installation of steel-driven piling will take place in summer 1992 as a separate contract. This will allow the contractor to begin fabrication during the winter and begin erecting the building as early as March/April 1993.
Design January through October 1992
Bid and Award November/December 1992
Construction January - December 1993
Projected Occupancy January 1994
PASSED
"The Board of Regents approves the schematic design of the University of Alaska Fairbanks Student Recreation Center project as presented and authorizes the university administration to bid and award a construction contract within available funding."
(4) Approval of Schematic Design and Authority to Bid and Award a Contract - University
of Alaska Fairbanks Fine Arts Complex Fire and Life Safety Code Corrections
PROJECT SCOPE
The Fine Arts Complex on the University of Alaska Fairbanks campus, the largest continuous building in the state, is a 341,138 gross square foot facility. Built in 1970, the facility is comprised of four wings occupied by the academic departments of Art, Music, English, Speech and Communications, Drama, KUAC, and the Rasmuson Library. Diverse functions are housed within the facility, including assembly areas, offices, classrooms and library areas.
During fall 1990, the State Fire Marshal inspected the entire facility for fire and life safety violations with respect to the 1988 Uniform Building Code. Correction of code citations by the university is mandatory within a set time frame. Several code violations mandating immediate attention (time frame of a day to a week) were corrected by UAF Physical Plant personnel. If other violations are not corrected, the Fire Marshal has the authority to close down the facility.
Subsequently, the consultant scope of work has evolved as a result of extensive field investigations and code analyses and a series of interactive discussions between the consultant, Facilities Planning and Construction/NR, UAF Fire Department, UAF Physical Plant and the user departments in the Fine Arts Complex. The "Composite Projects Summary" is the final scope of the project as agreed by these parties.
The consultant's construction estimate for the project is $2,134,759.
CONSULTANT
The consultant for this project is USKH, Inc., of Fairbanks, Alaska, as approved at the April 19, 1991, Board of Regents' meeting. USKH's project manager is Gary H. Pohl, AIA, Principal of the firm.
FUNDING SOURCE
Construction services for the Fine Arts Complex Fire and Life Safety Code Corrections project are funded by FY92 UAF repair, renovation and deferred maintenance funds in the amount of $3,000,000 allocated for the project.
PROJECT SCHEDULE
The Fine Arts Complex Fire and Life Safety Code Corrections project is proceeding on the following schedule:
65% Design Submittal May 1992
Construction Documents Complete June 1992
Bid Opening July 1992
Construction Complete December 1992
PASSED
"The Board of Regents approves the schematic design of the University of Alaska Fairbanks Fine Arts Complex Fire and Life Safety Code Corrections project as presented and authorizes the university administration to bid and award a construction contract within available funding."
(5) Approval of Schematic Design and Authority to Bid and Award a Contract - University
of Alaska Fairbanks Arctic Health Fire Alarm Project
BACKGROUND
The Arctic Health fire alarm system was installed during original construction in the early 1970s and was extended as additions and modifications were built. The existing system is an old Edwards system consisting of manual pull stations, heat detectors and annunciation bells. The system is unsupervised and provides no HVAC shutdown circuitry. Elevator, lobby, and machine room smoke detection is non-existent and there is no elevator recall although it is required by code. The system is an old series loop type system with obsolete components which are no longer available.
The Arctic Health Research facility houses a significant number of hazardous research programs. There is a need for a code-compliant system which protects all occupants of the building.
PROJECT SCOPE
The University of Alaska Fairbanks Arctic Health Fire Alarm Project will provide for the removal of the existing Edwards fire alarm equipment and replace it with a new addressable fire alarm system for the Arctic Health Building in keeping with the UAF alarm standards. The project will provide for a new main fire alarm control panel, networked remote fire alarm control panels and remote graphic annunciator(s) adjacent to firefighter entrances. New fire alarm system initiation devices will consist of manual pull stations, ionization detectors and heat detectors where required by applicable codes.
New fire alarm system indicating devices will consist of combination horn and strobe units per Americans with Disabilities Act (ADA) requirements. New air handling unit smoke detectors and fan shutdown will be provided as well as new door holders and door release smoke detectors. Elevator lobby and machine room smoke detectors, and elevator recall and elevator power shutdown will be provided to comply with code-required elevator controls.
The new fire alarm system will provide coverage throughout the Arctic Health facility, will meet the ADA requirements, and will provide code compliant fire alarm and detection functions.
CONSULTANT
The engineering consultant for this project is Design Alaska, Inc., of Fairbanks, Alaska. Design Alaska, Inc., was selected through the standard Facilities Planning and Construction procedures. Design Alaska's project manager is electrical engineer Bob Gras, P.E.
FUNDING SOURCE
Design and construction services for the Arctic Health Fire Alarm project are funded by two allocations of appropriations: (1) an FY91 direct appropriation for campuswide fire alarm upgrades, a portion allocated to fire alarm replacement (Account No. 546357); and (2) an FY92 appropriation for deferred maintenance, a portion allocated to fire alarm replacement (Account No. 548187).
PROJECT SCHEDULE
The Arctic Health Fire Alarm project will proceed on the following schedule:
Board of Regents' approval June 12, 1992
Construction Documents Complete July 27, 1992
Bid Opening August 20, 1992
Construction Complete November 30, 1992
PASSED
"The Board of Regents approves the schematic design of the University of Alaska Fairbanks Arctic Health Fire Alarm project as presented and authorizes the university administration to bid and award a construction contract within available funding."
(6) Approval of Schematic Design and Authority to Bid and Award a Contract - University
of Alaska Fairbanks Lathrop Ceiling and Lighting Upgrade
BACKGROUND
Lathrop Hall has been the subject of great public and student scrutiny over the last few years because of asbestos ceiling tiles throughout the dormitory. Constructed in 1962, Lathrop Hall houses 140 beds, is 29,874 square feet, and is crucial to the University of Alaska Fairbanks.
PROJECT SCOPE
The Lathrop Ceiling Replacement/Lathrop Hall Corridor Lighting Replacement projects will provide for the removal of all asbestos ceiling tiles in the sleeping areas, corridors, and lounge; reinstallation of new ceiling tiles in these areas; and removal of corridor light fixtures;, exit signs, and smoke detectors. The sleeping areas, lounge, and stairs will have existing light fixtures reinstalled. The corridors will have new light fixtures installed.
The project also has the following two alternates:
1. The coring of holes in the first, second, third and fourth floors for future communications/ fire alarm system improvements.
2. Installation of new light fixtures throughout.
DESIGN CONSULTANT
The architect for Lathrop Ceiling Replacement is Patricia Peirsol Architects. The engineer for Lathrop Hall Corridor Lighting Replacement is Design Alaska. Both firms are from Fairbanks, Alaska. The firms were selected from the term consultant pool. The project manager for Patricia Peirsol Architects is Jay Peirsol; and Bob Gras, P.E., for Design Alaska.
FUNDING SOURCE
Project funding for the Lathrop Ceiling Replacement and the Lathrop Hall Corridor Lighting Replacement projects is from the Housing Bond, "Repair and Replacement Fund."
PROJECT SCHEDULE
The Lathrop Ceiling Replacement/Lathrop Hall Corridor Lighting Replacement projects will proceed on the following tentative schedule:
Construction Documents Complete May 20, 1992
Advertisement May 22-31, 1992
Bid Opening June 2, 1992
B0R Approval June 11-12, 1992
Award June 16, 1992
Construction Substantial Complete August 15, 1992
PASSED
"The Board of Regents approves the schematic design of the University of Alaska Fairbanks Lathrop Hall Ceiling and Lighting Upgrade projects as presented and authorizes the university administration to bid and award a construction contract within available funding."
Regent Henri moved, seconded by Regent Kelly and passed unanimously that:
PASSED AS AMENDED
"The Board of Regents approves the recommendations of the Finance, Facilities, and
Land Management Committee as amended. This motion is effective June 12, 1992."
d. Finance, Facilities, and Land Management Committee - Information Items
(1) Report on Gulf Coast Timber
At the April 24, 1992 meeting of the Board of Regents, the administration reported on the release of timber at the White River from ongoing litigation. Because the timber was thus free and clear from litigation, the administration was authorized to proceed with a request for proposals for sale of university timber from the White River tract. Since that time, the attorney general's office has successfully moved for a rescission of the court's decision releasing the White River timber, and the university's ability to harvest that timber is in jeopardy. During the same period, the state legislature passed legislation providing for a down payment of $8 million for purchase of university timber rights at Cape Suckling, with full payment for the timber rights to come over a ten-year period.
Martin Epstein, director of the statewide office of land management, briefed Board members on the status of the university's Gulf Coast timber holdings and plans for future development.
e. Committee of the Whole
(1) Acceptance of FY93 Operating and Capital Budgets
Information on FY93 operating and capital budget appropriations for the University of Alaska is shown in the "Yellow Book." The operating and capital budgets were presented by Marsha Hubbard, director of statewide budget development, and Gerald Neubert, executive director of facilities planning and construction.
PASSED
"The Board of Regents accepts the FY93 operating appropriations as presented and authorizes the President to execute the FY93 working budget accordingly."
PASSED
"The Board of Regents accepts the FY93 capital appropriations as presented and authorizes the President to execute the FY93 working budget accordingly."
(2) Approval of FY93 Student Government Budgets
Board of Regents' policy requires student government organizations to develop proposed budgets annually and to submit such budgets for approval to the Board of Regents.
Proposed budgets for student governments showing projected revenues, expenses, and activities to be funded were presented. The budgets are supported by student activity fees and related university receipts and contain no general fund money.
PASSED
"The Board of Regents approves the FY93 student government budgets."
(3) Increase in Student Activity Fee at the University of Alaska Anchorage - Anchorage
Campus
The University of Alaska Anchorage - Anchorage Campus student body approved a $3.00 per semester increase in the activity fee in support of the student radio station, a low-power, non-commercial FM station. This increase will raise the student activity fee from $10.00 to $13.00 per semester.
PASSED
"The Board of Regents approves a $3.00 per semester activity fee increase for the University of Alaska Anchorage - Anchorage Campus."
(4) Establishment of Student Activity Fee at Kodiak Campus of University of Alaska Anchorage
Board of Regents' policy requires that establishment of student activity fees be submitted to the Board for approval. Kodiak College is requesting approval to initiate a student activity fee charge of $5.00 per semester for students taking 12 or more credits and $2.00 per semester for students enrolled in less than 12 credits. The fee would not be applicable to students enrolled in non-credit courses only. Revenue generated would be used by the Kodiak College Student Government Association for administration, leadership, public relations, scholarships, and student activities.
PASSED
"The Board of Regents approves the establishment of an activity fee for the University of Alaska Anchorage - Kodiak Campus."
(5) Moved to Item 15a.
(6) Proposed Regents' Policy 02.09.01: Establishment of the University of Alaska Department
of Public Safety
For some time, the University of Alaska Anchorage and the University of Alaska Fairbanks have operated Departments of Public Safety for the purpose of providing protection of University personnel and property. In the Municipality of Anchorage, the Municipality has expected the University to provide its own police protection. At the University of Alaska Fairbanks, in the absence of a campus department, the University is wholly dependent upon the ability of the Alaska State Troopers to provide services. As a consequence of the need for local police protection, personnel at Anchorage and Fairbanks have relied upon the Commissioner of Public Safety to issue special police commissions under the provisions of AS 18.65.010. Those commissions, however, are to be issued only "as the commissioner considers necessary to aid and assist the division of state troopers and the enforcement of criminal laws of the state." In recent years, more and more attention has been drawn to the question of the campus units and the issue of the special commissions.
Recently, Commissioner of Public Safety Richard Burton indicated that he would no longer approve special commissions for personnel in Anchorage and provided Fairbanks with a proposed agreement detailing the responsibility of the specially commissioned University employees and providing limitations on their authority. In view of the developing ambiguities concerning the commissions and the need of the University to provide a secure environment, legislation was sought during the just concluded session to permit the Board of Regents to establish an Office of Public Safety and provide for the commissioning of persons meeting state requirements.
As enacted by the Legislature, CSSB No. 461 authorizes the Board of Regents to establish an Office of Public Safety and prescribe the conditions of employment for Public Safety Officers. Those persons would have general police powers to enforce state and local laws in connection with offenses committed on the property of the University. As persons falling within the definition of "police officer" as defined in AS 18.65.290(5), a University of Alaska Public Safety Officer could be appointed to serve in such capacity only if that person is certified by the Alaska Police Standards Council as meeting the requisite qualifications and training standards of that body. The legislation, which was supported by the Commissioner of Public Safety, is awaiting the Governor's action.
Assuming gubernatorial approval, the University must be prepared to transition from its existing structure to the new statutory framework for the University of Alaska Office of Public Safety. The proposed policy would establish the University of Alaska Department of Public Safety and state its authority to enforce state and local laws in connection with offenses committed on the property of the University of Alaska consistent with AS 14.40.043.
The policy establishes the University of Alaska Anchorage and the University of Alaska Fairbanks as sites for Department of Public Safety units. Only personnel certified by the Alaska Police Standards Council and commissioned by the President of the University could be appointed to serve as University Public Safety Officers or Police Officers and thereby exercise police authority on the campus. The proposed policy concludes by authorizing the President to establish regulations to implement the proposed policy.
A copy of the proposed university regulation to implement proposed Policy 02.09.01 was provided for the information of the Board. The regulation would establish the organizational structure for the Department of Public Safety units and specifically provide for advisory bodies to each unit. Day-to-day operations within the units would be as provided in the Operation Procedure Manuals of the units.
PASSED AS AMENDED
"The Board of Regents adopts Regents' Policy 02.09.01 establishing a University of Alaska Public Safety Department, subject to the Governor of the state of Alaska signing into law Senate Bill 461."
Regent Lamkin moved, seconded by Regent Stitham and passed unanimously that:
PASSED AS AMENDED
"The Board of Regents approves the recommendations of the Committee of the Whole
as amended. This motion is effective June 12, 1992."
f. Committee of the Whole - Information Items
(1) Preliminary Report on Management Study
George Kaludis, George Kaludis & Associates, presented preliminary findings regarding the University of Alaska Management Study.
Mr. Kaludis began his presentation by explaining the function of the first phase: to discover information about the institution broadly and to look for potential directions for improved effectiveness and efficiency that could be followed up on in a second phase of more detailed planning and implementation work.
The premise used to develop basic assumptions regarding the University of Alaska came from a question directed at Kaludis & Associates at the December 1991 meeting: "are we one or are we three?" The answer derived from the study showed that the university is both; therefore, a "one and three" concept was used.
Major assumptions made in the Kaludis report are:
1. The size and scope of the university's programs do not allow for much slack in administrative investments.
2. Size and distance make the University of Alaska more expensive to operate than comparable lower 48 institutions.
3. The principle delivery of educational programs in the institution comes from the regional universities. The statewide administration, by itself, is not, and probably will not be, a major deliverer of educational programs.
4. The university's history has caused the statewide administration to skew toward financial control rather than educational planning and evaluation and resource development and allocation.
5. Executive turnover, specifically at the senior level, has inhibited the development of management structures, leaving those structures to well-meaning, but more narrowly focused middle managers.
6. The 1987 reorganization was the right thing to do, but it is not finished. Without that completion the university has a number of administrative "no-mans lands" where there is ambiguity between the statewide administration and the campuses as well as among the campuses themselves.
7. State general funds, while still the single largest source of funds, will not be sufficient to take care of the university's needs; the university must continue the process of diversifying the institutions' revenue base. Such a change requires an increased management capacity. Management must move out from the president, the chancellors and the vice chancellors to deans and directors of the major administrative programs.
8. The demand for university educational service is increasing. Enrollment, research demand, and service demand is probably going to continue to go up in the short run. The state is going to look to the university to support economic development and other kinds of state requirements and needs.
9. There is sufficient leadership and goodwill within the university now to conceive and make positive and productive changes.
The university must begin to define what is meant by "we are three and we are one." This has created a fourth dimension with two categories of those kinds of activities. One category is those programs managed by campuses, assigned to a campus, that clearly have statewide delivery implications The second category is multi-campus programs, where the resources of more than one campus are engaged in the work.
Areas needing realignment include:
1. Executive roles. Chancellor's, Vice Chancellor's and to some degree, Deans, and some administrative directors need, as part of their roles, to see themselves as part of the statewide apparatus. There is a need to rebuild and strengthen the academic affairs function in the statewide administration. There is not a strong and well founded human resource function within the institution.
2. The fourth dimension. There is a need to be more formal about the fourth dimension.
3. The resource allocation process. To do cross-cutting activity, academically and administratively, and to diversify the revenue side something other than a line item expense budgeting focus will be required. The resource allocation apparatus needs to be adapted to move in that direction.
4. "Tools." This is the kind of support that people need, either specialized skills like research management skills, or management systems themselves, the computerized, automated, paper and human management systems that are out there. The revolution that is occurring in tools is a movement away from large, centralized, transaction-oriented, control processes to small distributed user, end user, end manager oriented projects.
Comments made regarding statewide administration included:
1. There has been focus and attention on the financial side that is out of balance; academic planning and academic evaluation are lacking.
2. There is a need to separate the executive functions from the service functions. When a service is organized at a central level, it turns out not to be a service, but a control. The statewide service functions need to be delineated from the executive functions; service functions should not be looked at as off-the-top budgets in the budget system but put into a cross center or responsibility center system.
3. There needs to be a cleanup of the "no-mans-land" in statewide administration. The first part of that cleanup is within the statewide administration itself, where over the years, catchalls have been created; the functional division, over time, has been messed up. Cleanup also needs to occur between statewide and the campuses.
Board members asked Mr. Kaludis for clarification on several points, and thanked him and his associates for the excellent work done on the report.
(2) College of Rural Alaska Status Report
In response to action at the April 1992 Board of Regents' meeting, President Komisar and Chancellor Joan Wadlow reported on the status of organizational changes at the College of Rural Alaska - UAF.
Dr. Wadlow commented on specific actions that have taken place since the April Board of Regents' meeting including the process of selecting an acting executive dean; the appointment of Dr. Ralph Gabrielli to that position; transitional activities involving the rural campus directors and UAF campus directors; identification of issues needing to be addressed for short- and long-term organizational change; formation and activities of the transitional team; and involvement of education department staff in the College of Liberal Arts dean search. She also has spoken with all UAF deans and directors regarding clearly stated rural education missions for each college and school.
(3) Moved to Item 15a.
(4) Moved to Item 15b.
15a. Retirement Incentive Program
Patty Kastelic, acting executive director of statewide human resources, reviewed issues regarding the Retirement Incentive Program and presented the following resolutions and motions.
PASSED AS AMENDED
"The University of Alaska Board of Regents approves the following resolution, pending signing of the bill by the Governor of the state of Alaska, electing to participate in the Retirement Incentive Program (Program) authorized by Chapter , SLA 1992, and authorizes the University President to enter into an agreement with the administrator of the Teachers' Retirement System (TRS) to fund the cost of participation in the program:
RESOLUTION
WHEREAS, the University of Alaska finds it necessary to reduce costs in this period of declining revenues; and
WHEREAS, the University of Alaska is seeking ways to reduce personal services costs while minimizing the number of layoffs or other involuntary personnel reductions; and
WHEREAS, the University of Alaska is an employer in the Teachers' Retirement System and eligible to participate in the Retirement Incentive Program under Chapter , SLA 1992; and now
THEREFORE, BE IT RESOLVED BY THE Board of Regents of the University of Alaska that:
1. For the purposes of the Retirement Incentive Program established by Chapter _ , SLA 1992, the University of Alaska is designated as eligible to participate in the Program and all eligible employees in the University, including members of the optional university retirement program who are vested in TRS before appointment to retirement under this Program, may participate in the Program if they so choose, provided that eligible participating employees are appointed to retirement on or before July 1, 1993; and
2. Through its participation in the Program there will be an overall personal services cost savings to the University of Alaska sufficient to fund each eligible employee's participation in the Program; and
3. It is understood that the total cost for designating the University of Alaska as eligible to participate in the Program, if all eligible participants elect to participate, would be $ (prior to final adjustments) and must be paid to the TRS within three (3) years; and
4. It is understood that an administrative fee will be paid to the TRS within 30 days of the signing of the agreement; and
5. The President of the University of Alaska is authorized to enter into a financial agreement with TRS to implement the Program and to commit funds for the costs of the program.
This motion is effective June 12, 1992."
PASSED AS AMENDED
"The University of Alaska Board of Regents approves the following resolution, pending signing of the bill by the Governor of the state of Alaska, electing to participate in the Retirement Incentive Program (Program) authorized by Chapter , SLA 1992, and authorizes the University president to enter into an agreement with the administrator of the Public Employees' Retirement System (PERS) to fund the cost of participation in the program.
RESOLUTION
WHEREAS, the University of Alaska finds it necessary to reduce costs in this period of declining revenues; and
WHEREAS, the University of Alaska is seeking ways to reduce personal services costs while minimizing the number of layoffs or other involuntary personnel reduction; and costs without having to lay off or terminate qualified teaching or administrative employees; and
WHEREAS, the University of Alaska is an employer in PERS and eligible to participate in the Retirement Incentive Program under Chapter _, SLA 1992; and now
THEREFORE, BE IT RESOLVED BY THE Board of Regents of the University of Alaska that:
1. For the purposes of the Retirement Incentive Program established by Chapter , SLA 1992, the University of Alaska is designated as eligible to participate in the Program and all eligible employees in the University, including members of the optional university retirement program who are vested in PERS before appointment to retirement under this Program, may participate in the Program if they so choose, provided that eligible participating employees are appointed to retirement on or before July 1, 1993; and
2. Through its participation in the Program there will be an overall personal services cost savings to the University of Alaska sufficient to fund each eligible employee's participation in the Program; and
3. It is understood that the total cost for designating the University of Alaska as eligible to participate in the Program, if all eligible participants elect to participate, would be $____ (prior to final adjustments) and must be paid to the PERS within three (3) years; and
4. It is understood that an administrative fee will be paid to the PERS within 30 days of the signing of the agreement; and
5. The President of the University of Alaska is authorized to enter into a financial agreement with the PERS to implement the Program and to commit funds for the costs of the program.
This motion is effective June 12, 1992."
15b. Proposed Bylaws Revision: Regents' Policy 01.01.03(D) - President to Advise With Board
of Regents
In a memo sent to all Board members on May 1, 1992 Regent Henri made a request that would mandate the involvement of the Board of Regents in hiring processes for the positions of chancellor, vice president, or vice president for academic affairs or positions organizationally equivalent to such positions.
Regent Stitham moved, seconded by Regent Henri, and passed unanimously that:
PASSED
"The Board of Regents' approves the addition of Regents' Policy 01.01.03(D) to read:
Section D: Consultation by President for Certain Executive Appointments
The President of the University shall consult with the Board of Regents prior to the appointment of persons to the positions of University vice president, chancellor, and academic vice chancellor, or to positions organizationally equivalent to such positions. As a part of the consultation, the President shall provide the Board with all documentation received by the University concerning the candidacy of the finalists for the position.
This motion is effective June 12, 1992."
15c. Proposed Bylaws Revision: Regents' Policy 01.01.02(F)(4) - Agenda
In a memo sent to all Board members on May 1, 1992 Regent Henri made a request to mandate that the Board of Regents' agenda and all relevant supporting material be received by each regent a full 14 days in advance of any regularly schedule meeting, with emergency matters being waived by the Board President. After discussion, the 14-day period was amended to a 7-day period, and the ability to waive emergency matters given to the President of the university.
Regent Henri moved, seconded by Regent Gagnon, with Regents Forrer, Gagnon, Henri, Kelly, Lamkin, L. Williams and R. Williams voting in favor, and Regents Breeze and Helmericks voting against that:
PASSED
"The Board of Regents' approves the following revision to Board of Regents' Policy 01.01.02(F)(4):
B. Agenda
The agenda shall be prepared by the President of the University and should be distributed, ALONG WITH RELEVANT SUPPORTING PAPERS, REPORTS OR OTHER COMMUNICATIONS OR EXHIBITS PERTAINING TO AGENDA ITEMS, so that it is received [within 5 days] AT LEAST SEVEN (7) FULL DAYS prior to any meeting of the Board. THE SEVEN (7) DAY REQUIREMENT CAN BE WAIVED BY THE PRESIDENT. The first order of business at any meeting . . . ".
This motion is effective June 12, 1992."
15d. Report from Board of Regents' Representatives on the Alaska Commission on Postsecondary
Education
Regent Gagnon reported on recent activities taking place in the Alaska Commission on Postsecondary Education (ACPE) including discussions on statutory changes regarding residency requirements and forgiveness clause dates; defining ways to establish residency; and stated that computer malfunctions continue to be a problem.
16. Regents' and Presidents' Comments
Regent Henri requested that Board President Williams establish an ad hoc committee on the School of Mineral Engineering, with the inclusion of several members of the public to be part of this committee.
Regent L. Williams thanked the people of Valdez, of Prince William Sound Community College, and the staff of the university for an excellent meeting.
Regent Lamkin thanked the city of Valdez for their hospitality, and expressed his appreciation to the PWSCC staff for the building tour.
Regent Breeze thanked the people of Valdez; thanked George Christensen for his "faithful, thoughtful, and sensitive stewardship in the very important area of academic affairs"; and commented on her desire to see results from the Kaludis report in the near future.
Regent Gagnon thanked the people of Valdez and Cordova, and thanked the staff for the Icy Bay tour; and commented that she was encouraged by the discussions held at the meeting regarding the future of the university.
Regent Forrer spoke of his appreciation for the fine work done on the Kaludis report, and thanked George Christensen for his excellent leadership.
Regent Stitham reminded the Board that the Alaska 2000 kickoff dates are September 14-15, 1992 in Anchorage and encouraged the Board to take part in the activities; expressed desire to see the academic affairs recommendations of the Kaludis report implemented; requested that the Board and staff find a date for the regents to hold another retreat; spoke of her concerns regarding faculty productivity; and thanked George Christensen for his efforts on behalf of the University of Alaska.
President Komisar thanked George Christensen; and spoke of tentative plans for the August 1992 Board agenda which will deal primarily with the FY94 budget.
Board President Williams thanked George Christensen; reminded Board members that FY92 travel expenses need to be submitted before June 30; and spoke of plans to put together another Board of Regents' retreat.
17. Other Items of Concern to the Board of Regents
None
18. Adjourn
Board President Williams adjourned the meeting at 3:06 p.m. on June 12, 1992.