September 12-13, 2002
Board of Regents Meeting
September 12-13, 2002
University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska
PUBLIC TESTIMONY WILL BE HEARD IN TWO SESSIONS: THURSDAY MORNING FROM APPROXIMATELY 10:00 A.M. -11:00 A.M. AND FRIDAY MORNING FROM APPROXIMATELY 8:00 A.M. TO 9:00 A.M. in Room 107, University Commons. Sign-up sheets will be available prior to both meetings.
Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton following the meeting.
AGENDA REFERENCESFull agendas with references are sent to all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@alaska.edu.
MEETING SCHEDULETimes for board meetings are subject to modification within the September 12-13, 2002 timeframe.
Thursday, September 12, 2002
8:00 a.m. - 10:00 a.m.
Full Board will meet for President's Report and other reports in Room 107, University
Commons, UAA campus.
10:00 a.m. - 11:00 a.m.
The Full Board will meet to hear public testimony in Room 107.
11:00 a.m. - 3:00 p.m.
The Human Resources Committee will meet in Room 107, University Commons.
11:00 a.m. - 3:00 p.m.
The Facilities, and Land Management Committee will meet in Room 106, University Commons.
3:00 p.m. - 5:00 p.m.
The Planning and Development Committee will meet in Room 107, University Commons.
6:00 p.m. - 8:00 p.m.
A dinner with guest Dr. Margaret Wheatley will be held in the Cuddy Center Dining
Room for invited guests.
Friday, September 13, 2002
8:00 a.m. - 9:00 a.m.
Full Board will meet to hear public testimony in Room 107, University Commons.
9:00 a.m. - 2:00 p.m.
The Academic and Student Affairs Committee will meet in Room 107, University Commons.
9:00 a.m. - 2:00 p.m.
The Finance and Audit Committee will meet in Room 106, University Commons.
2:00 p.m. - 5:00 p.m.
The Full Board will meet in Room 107, University Commons. An Executive Session is
planned for the latter part of the meeting and is anticipated to last 1½ hours.
5:00 p.m. Adjourn
Messages can be left at University Commons: phone 751-7200, FAX 751-7281. Messages should indicate that they are for participants in the Board of Regents' meeting.
AGENDAS
Agenda
Board of Regents
Facilities and Land Management Committee
Thursday, September 12, 2002; *11:00 a.m. - 3:00 p.m.
Room 106 University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska
Committee Members:
Elsa Froehlich Demeksa, Chair
Michael J. Burns
Byron I. Mallott
Joe J. Thomas
Chancy Croft, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTIONIII. Full Board Consent Agenda"The Facilities and Land Management Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Full Board Consent AgendaA. Approval of the Land Management Strategic PlanIV. Ongoing IssuesA. Report on IT External ReviewV. Future Agenda Items
B. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects
C. Update on UAA Center for Community & Technical College
D. Preliminary Review of FY04-09 Capital Budget Request
E. Focus Items for Strategic PlanningA. Consider Policy Addressing ITVI. Adjourn
B. UAA Master Planning & CIP Development
C. UAS Master Planning & CIP Development
D. Information on the Cost of University Buildings
E. External Review of FacilitiesThis motion is effective September 12, 2002."
A. Approval of the Land Management Strategic Plan - Reference 1IV. Ongoing IssuesIn accordance with Regents' Policy P05.11.04.A.2, the Statewide Office of Land Management has prepared the University of Alaska Land Management Strategic Plan for investment properties through the year 2025 (Reference 1). The Strategic Plan also identifies specific goals and objectives for the current year through 2005 relating to managing university-owned investment properties and converting those land assets to financial assets. Approval of the Strategic Plan is required in accordance with Regents' Policy P05.11.05.A.2.a.
The strategic plan would normally have been presented in 2001 as an ongoing 5-year cycle, but early last year the board agreed that the administration should focus on several other priority land issues.
The President recommends that:
MOTION
"The Facilities and Land Management Committee recommends that the Board of Regents approve the University of Alaska Land Management Strategic Plan as presented and directs the administration to continue its efforts to convert the university's investment property assets to investable income to support the university's educational mission and carry out the plan to the extent practicable in accordance with Board of Regents' Policy. This motion is effective September 12, 2002."
A. Report on IT External Review - Reference 2V. Future Agenda ItemsIn Spring 2002, there was an external review of all information technology (IT) systems and services across the University of Alaska. The review team examined academic and administrative information systems as well as library services. At the same time, a separate external review was undertaken of all university networks. The IT review was completed in June. The network review was completed in July. Both reviews are included in Reference 2. Chief Technology Officer Steve Smith will present a summary of findings.
B. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects- Reference 3
Vice President Beedle and representatives from each MAU will update the committee regarding the ongoing investment in capital facilities throughout the system and provide a status report on active construction projects approved by the Board of Regents, which is included in Reference 2, and other recent activity of note.
This is an information item; no action is required.
C. Update on UAA Center for Community & Technical College - Reference 4
The administration will update the committee on progress at the Center, developments in the adjacent property, and the campus' plans for backfilling space as programs move to the Center this winter. This is an information item only; no action is required.
D. Preliminary Review of FY04-FY09 Capital Budget Request - Reference 5
Vice President Beedle and Director Pitney will present a preliminary draft of UA's FY04-FY09 capital budget request. At the time of this writing, the preliminary draft is in development and will be distributed via FAX and/or DHL prior to the meeting.
Consistent with the Board of Regents' guidance for a multi-year capital plan, The UA IT Council, Facilities Council, Business Council, and Statewide Academic Council reviewed, evaluated, and prioritized capital projects in five different project categories totaling $520 million. With input from the systemwide councils, campus leadership, and statewide executives, a preliminary six-year capital budget request is being finalized. The preliminary capital budget draft for the six years, as directed by the Board, will total between $240 million and $280 million, with an FY04 request between $40 million and $50 million. An integral part of UA's preliminary draft 6-year capital budget is a demonstration of how each capital project aligns with the Board of Regents' Strategic Focus Areas.
The successful passage of the Education G.O. Bond is assumed in the development of UA's 6-year capital budget plan, however, contingencies will be discussed. As this is the first multi-year capital budget request developed in recent history, expect refinements, additions, and deletions in out-year project requests.
Positive by-products of developing the 6-year capital request plan include:
· Improved alignment with Board of Regents' Strategic Focus Areas
· Improved alignment with academic planning
· Enhanced representation of community college needs
· Greater recognition of operating costs
· Additional lead time for identifying non-state funding optionsAdditional steps necessary prior to approval of UA's FY04 capital budget request scheduled for the November 12 Board of Regents' meeting include:
· Incorporating committee input
· Refining project descriptions
· Incorporating planning funds in advance of construction
· Phase funding options for large projects
· Defining non-state fund source options
· Developing a presentation format consistent with focus/themeReference 5 includes the FY04 approved guidelines, the hypothetical six-year capital budget review in the June meeting, and UA's capital budget appropriation trend. This is an information item only; no action is required.
E. Focus Items for Strategic Planning
Committee Chair Demeksa and Vice President Beedle will discuss planning issues and progress being made in those areas identified at the January 2002 Board of Regents' retreat and mentioned in various external reviews. This is an information item only; no action is required.
VI. AdjournA. Consider Policy Addressing IT
B. UAA Master Planning & CIP Development
C. UAS Master Planning & CIP Development
D. Information on the Cost of University Buildings
E. External Review of Facilities
Agenda
Board of Regents
Human Resources Committee
Thursday, September 12, 2002; *11:00 a.m. - 3:00 p.m.
Room 107 University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska
Committee Members:
Frances H. Rose, Chair
Mary K. Hughes
Kevin O. Meyers
Brian D. Rogers
Joseph E. Usibelli, Jr.
Chancy Croft, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTIONIII. Human Resources Update"The Human Resources Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Human Resources UpdateA. Health CareIV. New Business
B. Human Resources External Review
C. Classification System
V. Future Agenda Items
VI. AdjournThis motion is effective September 12, 2002."
An update on Human Resource issues and projects is scheduled and will include:
A. Health CareBlue Cross now predicts a 15-20 percent inflation rate in Alaska and Washington for 2002 and double-digit inflation each of the next three years. Cost drivers identified are:
· Aging (about 2 percent of the inflation rate per year)
· Intensity - more things done with a medical service
· Technology
· Demand
· Inflation (nursing shortages, malpractice insurance, other incurred costs)
· Prescription Drugs (rising at 20+%)Various UA committees are reviewing related short and long-term issues to address costs and options, as well as evaluate the university's market competitiveness regarding health insurance. This briefing will update internal and external information on health care.
B. Human Resources External Review - Reference 6
Full text of the review appears in Reference 6. Findings and recommendations parallel many of the problems and priorities discussed in this committee over the last three years.
C. Classification System
The Information Systems group has been implemented. Engineering and research groups are nearing completion and the finance group is meeting. Student services will be included in a cluster beginning this fall.
IV. New Business
V. Future Agenda Items
VI. Adjourn
Agenda
Board of Regents
Planning and Development Committee
Thursday, September 12, 2002; *3:00 p.m. - 5:00 p.m.
Room 107 University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska
Committee Members:
Brian D. Rogers, Chair
Elsa Froehlich Demeksa
Mary K. Hughes
Kevin O. Meyers
Chancy Croft, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTION
"The Planning and Development Committee approves the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Approval of Bylaw Revisions
IV. Discussion regarding Strategic Planning 2009
V. Executive Session Regarding Personnel Matters
VI. New Business
VII. Future Agenda Items
VIII. Adjourn
This motion is effective September 12, 2002."
III. Approval of Bylaw Revisions - Reference 7
The Board of Regents' Bylaws in Regents' Policy 01.01.01, Article XI state the following regarding amendment of bylaws:
Article XI. Amendment of Bylaws
These Bylaws may be amended by a majority vote of the Board at any regular or special
meeting, but any proposed amendment must be filed with the secretary of the Board
at least fourteen (14) days prior to the meeting at which the proposed Bylaw or amendment
to these Bylaws will be acted upon, and a copy of the proposed Bylaw or amendment
to these Bylaws shall immediately be transmitted by the secretary to each member of
the Board. The filing and notice provisions of this Article may be waived by unanimous
vote of the Board at any regular or special meeting thereof. (06-04-99)
In accordance with provisions regarding filing and notice, Frances H. Rose, Secretary of the Board, sent notice of proposed bylaw revisions to each member of the Board of Regents on August 28, 2002 via electronic mail.
Reference 7 contains a copy of the proposed revisions.
The Planning and Development Committee may also suggest further revisions to be considered at a future meeting.
The President recommends that:
MOTION
"The Planning and Development Committee recommends that the Board of Regents approve the revisions to Board of Regents' Bylaws as presented. This motion is effective September 12, 2002."
IV. Discussion regarding Strategic Planning 2009 - Reference 8
The Planning and Development Committee will review progress on strategic planning and provide guidance to the administration on the process and timeline for planning activities this fall, culminating in approval of a UA Strategic Plan 2009 at the December 2002 meeting.
Reference 8 contains:
-- Board of Regents' Issue Focus Areas
-- Documentary Basis for Planning
-- Planning Process and Timeline
V. Executive Session Regarding Personnel Matters
The Planning and Development Committee will go into executive session to discuss the annual presidential review and other personnel matters.
MOTION
"The Planning and Development Committee of the Board of Regents goes into executive session at _________ A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters that would affect the reputation or character of a person or persons including presidential review and other personnel matters. The session will include members of the Board of Regents and such other university staff members as may be designated and will last approximately _____ hour(s). Thus, the open session of the Planning and Development Committee will resume in this room at approximately _______ A.D.T. This motion is effective September 12, 2002."
(To be announced at conclusion of executive session)
The Planning and Development Committee of the Board of Regents concluded an executive session at _____ A.D.T. in accordance with AS 44.62.310 discussing matters that would affect the reputation or character of a person or persons including presidential review and other personnel matters. The session included members of the Board of Regents and other university staff members as designated and lasted approximately ______ hour(s).
VI. New Business
VII. Future Agenda Items
VIII. Adjourn
Agenda
Board of Regents
Academic and Student Affairs Committee
Friday, September 13, 2002; *9:00 a.m. - 2:00 p.m.
Room 107 University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska
Committee Members:
Michael J. Burns, Chair
Mary K. Hughes
Byron I. Mallott
Frances H. Rose
Joe J. Thomas
Chancy Croft, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTIONIII. Ongoing Issues"The Academic and Student Affairs Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Ongoing IssuesA. Report on FY04 Operating Budget RequestIV. Full Board Consent Agenda
B. Information Regarding Proposed Student Tuition Increase
C. Update Regarding Teacher Education
D. Update on Accreditation Activities
E. Update on Rasmuson Endowed Chair in Economics at the University of Alaska Anchorage
F. Report on Classified Research
G. Report on Student Services External Review
H. Report on Information Technology External Review
I. Update on Title IX Status
J. Update on Status of University of Alaska Statewide Council for Vocational and Technical Education
K. Discussion Regarding Baccalaureate Degree Requirement for American/Alaska History CourseA. Approval of Academic Degree ProgramsV. New Business1. Associate of Applied Science in Theatre at Prince William Sound Community CollegeB. Approval of Extension of the Bachelor of Education Degree Program at the University of Alaska Fairbanks
2. Associate of Applied Science in Computer Systems Technology at University of Alaska Anchorage
C. Approval of Academic Degree Recipients
VI. Future Agenda Items
VII. AdjournThis motion is effective September 13, 2002."
A. Report on FY04 Operating Budget Request - Reference 9IV. Full Board Consent AgendaPresident Hamilton, Vice President Beedle, and Director Pitney will present a preliminary draft of UA's FY04 operating budget request. At the time of this writing, the preliminary draft is in development and will be distributed via FAX and/or DHL prior to the meeting. Issues with significant impact to UA's budget request will be discussed during the presentation, these include:
· Salary maintenance
· New facility operating cost increments including debt service
· Alaska Science and Technology Foundation funding discontinuation
· Risk management/insurance coverage & cost challenges
· Tuition rate and enrollment changes
· UA Scholars funding shortfall
· Priority academic programs
· Operating efficienciesThe preliminary draft will demonstrate the impact of various levels of state appropriations. With recent programmatic improvements, facility debt service payments, and expected occupancy of additional facilities, the funding increment required for UA to maintain a solid foundation is above the 4.7 percent ($8 million) state appropriation increment received for FY03.
In addition to the needs for maintaining existing programs and services are high priority academic programs, technology, administrative and student recruitment and retention enhancements. An inventory of operating budget increments reviewed, evaluated, and prioritized consistent with the Board's approved guidelines were forwarded for consideration in UA's FY04 budget request. In total, these discretionary items exceed $15 million. Many of the programs forwarded for consideration in the FY04 budget were included in the FY03 request but could not be implemented at the funding level provided. The list of items forwarded will be available for review; however, to focus on priorities that can be effectively implemented during the FY04 budget year, most cannot be part of the preliminary draft.
Using current estimates of non-state revenue sources, a likely operating budget request in FY04 will total between $630 million and $650 million. This would result in an increase of 3 to 6 percent in UA's total authorized budget. Because of the need to seek legislative budget authority at optimum levels (optimistic tuition, auxiliaries, grants and contracts, etc.), the difference between our total expected FY03 actual results and the proposed FY04 budget request will show growth between 12 and 15 percent. The two driving factors necessary to solidify the budget request total are the level of state appropriations and a decision regarding the FY04 tuition rate increase. The preliminary draft incorporates the administration's recommendation for a 10 percent tuition rate increase and assumes a 5 percent enrollment growth systemwide.
Additional steps necessary prior to approval of UA's FY04 operating budget request scheduled for the November 12 Board of Regents' meeting include:
· Incorporating committee input
· Developing and refining request narrative
· Incorporating directed non-state revenue increments
· Developing presentation format consistent with focus/themeReference 9 contains base budget summary tables showing detail by MAU, campus, NCHEMS category, fund source, and expenditure type. Also included is the Board of Regents' FY04 Operating Budget Request Guidelines.
This is an information item only, no action is required.
B. Information Regarding Proposed Student Tuition Increase - Reference 10
Regents' Policy provides that
Tuition rates for each academic year (fall through summer) will be adjusted for inflation … unless otherwise determined by the Board of Regents. Notice of the adjusted rates for the second subsequent academic year will be provided annually to the board, Coalition of Student Leaders, and the System Governance Council prior to April 15… Such rates will be deemed approved after the first regular meeting of the board following November 1 … unless the board suspends implementation of the scheduled rate adjustment, or the university president notifies the board of an alternative recommendation, prior to that board meeting. …The university president shall notify the board of recommended changes in regular tuition rates, other than the inflation adjustment described … above, prior to the first meeting of the board after September 1 of the year preceding the year in which the proposed change(s) will take effect…
The policy further provides that
Notwithstanding… other provisions of this policy, the Board of Regents reserves the right to change tuition rates at any time, with or without notice, in such amounts as the board, in its sole judgment, considers appropriate and in the best interest of the university."
This discussion item provides notice to the board and the university community that the administration intends to recommend a supplemental tuition increase for the academic year AY2004 of approximately 6.4 percent, in addition to the inflation-adjusted increase of 3.6 percent previously authorized in accordance with Regents' Policy, thus bringing the total tuition increase for AY2004 to 10 percent. The administration also intends to request a 10 percent increase in tuition rates for AY2005.
The table below reflects the revised tuition rates currently being proposed for AY2004 and AY2005.
Comparison of Inflation Adjusted and Proposed Tuition Rates
for AY2004 and AY2005 ($/credit hour)AY2003
Current Year Tuition RatesAY2004
Inflation Adj. Tuition RatesAY2004
Proposed Tuition RatesAY2005
Lower Division:
Proposed Tuition RatesPWSCC$ 70$ 73$ 77$ 85Kodiak71747886All Others82859099Upper Division9396102112Graduate184191202222Nonresident Surcharge174180191210Associate Vice President Mike Sfraga, Associate Vice President Jim Lynch, and Director Pat Pitney will outline for the board the reasons for this adjustment to tuition rates. Prior to seeking formal approval of this proposal, the administration will continue its analysis of tuition rates and will engage students, and faculty in a discussion of this proposal. In order to complete the FY04 operating budget request and to meet the deadlines for publishing the campus catalogs for AY2004, approval of the tuition proposal will be requested at the November 12, 2002 board meeting.
This is an information item only, no action is required.
C. Update Regarding Teacher Education - Reference 11
The provosts will update members regarding the status on teacher education issues. Information regarding paraprofessional training is included as Reference 11.
D. Update on Accreditation Activities
The provosts will update members of the committee regarding institutional and programmatic accreditation activities at their campuses.
E. Update on Rasmuson Endowed Chair in Economics at the University of Alaska Anchorage
Provost Jim Chapman will inform the committee on the status of the Rasmuson Endowed Chair in Economics.
F. Report on Classified Research
Provost Paul Reichardt will report on the progress of faculty and administration consideration of this issue.
G. Report on Student Services External Review - Reference 12
Associate Vice President Sfraga will discuss the recently completed external review of UA student services and enrollment management.
H. Report on Information Technology External Review - Reference 2
In Spring 2002, there was an external review of all information technology (IT) systems and services across the University of Alaska. The review team examined academic and administrative information systems as well as library services. At the same time a separate external review was undertaken of all university networks. The IT review was completed in June. The network review was completed in July. Both reviews are included in Reference 2. Chief Technology Officer Steve Smith will present a summary of findings.
I. Update on Title IX Status
Associate Vice President Sfraga will review current Title IX requirements regarding NCAA compliance. He will be joined by UAF Special Assistant for Athletics Jake Poole, and UAA Director of Athletics Steve Cobb to discuss implications of new NCAA requirements regarding the addition of one intercollegiate athletic sport at each MAU.
J. Update on Status of University of Alaska Statewide Council for Vocational and Technical Education - Reference 13
Vice President Redman will update the committee regarding the status of the University of Alaska Statewide Council for Vocational and Technical Education.
K. Discussion Regarding Baccalaureate Degree Requirement for American/Alaska History Course
Regent Croft has requested that a discussion be held on requiring that all University of Alaska baccalaureate degree programs have a 3-credit hour requirement for an American/Alaska history course. This issue has been discussed by the Faculty Alliance and its findings will be reported to the committee.
A. Approval of Academic Degree Programs - Reference 14V. New BusinessReference 14 contains the program summaries for each of the following degree program proposals. The appropriate provost will be available to answer any questions.
1. Associate of Applied Science in Theatre at Prince William Sound Community College
2. Associate of Applied Science in Computer Systems Technology at University of Alaska AnchorageThe President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the following academic degree programs:
1. Associate of Applied Science in Theatre at Prince William Sound Community College
2. Associate of Applied Science in Computer Systems Technology at University of Alaska AnchorageThis motion is effective September 13, 2002."
B. Approval of Extension of the Bachelor of Education Degree Program at the University of Alaska Fairbanks
In June of 1999 the State Board of Education voted to grant state licensure only to those BEd students who completed their program by December 2002. In June of 2000 this deadline was extended to December of 2006. At present there are a number of students who have completed most, if not all, of the coursework required for a BEd degree but have not yet passed the Praxis I exam. Without a passing Praxis I score the state will not grant licensure to these students. It is the intent of this motion to provide an opportunity for these students to succeed in passing the Praxis I so they can proceed to student teaching and become teachers in Alaska.
The UAF School of Education (SoE) supports the extension of the BEd program until December 31, 2006, consistent with the State Board of Education mandated deadline. The SoE estimates this extension will serve approximately 4-10 students, most of whom have only student teaching and passage of the Praxis examination remaining for degree completion.
Provost Paul Reichardt will speak to this issue and answer questions from the committee.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the extension for the Bachelor of Education degree program at the University of Alaska Fairbanks until December 31, 2006. This motion is effective September 13, 2002."
C. Approval of Academic Degree Recipients
Regents' Policy 10.03.01 requires annual approval by the Board of Regents of degrees and other formal awards conferred in the preceding academic year. An official listing of these awards will be available for inspection at the September 12-13, 2002 Board of Regents' meeting.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the list of degree recipients for the summer and fall of 2001 and the spring of 2002. This motion is effective September 13, 2002."
VI. Future Agenda Items
VIII. Adjourn
Agenda
Board of Regents
Finance and Audit Committee
Friday, September 13, 2002; *9:00 a.m. - 2:00 p.m.
Room 106 University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska
The Academic and Student Affairs Committee is inviting the Finance & Audit Committee to join them in Room 107 for the discussions of the first two agenda items (the Operating Budget and Student Tuition)
Committee Members:
Joseph E. Usibelli, Jr., Chair
Elsa Froehlich Demeksa
Kevin O. Meyers
Brian D. Rogers
Chancy Croft, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTION
"The Finance and Audit Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Ongoing Issues
A. Report on FY04 Operating Budget Request
B. Information Regarding Proposed Student Tuition Increase
C. Report on FY02 ASTF Funding Shortfall and Initiative Accountability
D. Preliminary Review of FY04-FY09 Capital Budget Request
E. Update Regarding Sale of 2002 Series K General Revenue Bonds
F. Focus Items for Strategic Planning
IV. Future Agenda Items
A. Financial Review/Base Budget
B. Multi Year Planning & Budgeting
C. Audit Topics
V. Adjourn
This motion is effective September 13, 2002."
III. Ongoing Issues
A. Report on FY04 Operating Budget Request - Reference 9President Hamilton, Vice President Beedle, and Director Pitney will present a preliminary draft of UA's FY04 operating budget request. At the time of this writing, the preliminary draft is in development and will be distributed via FAX and/or DHL prior to the meeting. Issues with significant impact to UA's budget request will be discussed during the presentation, these include:
· Salary maintenance
· New facility operating cost increments including debt service
· Alaska Science and Technology Foundation funding discontinuation
· Risk management/insurance coverage & cost challenges
· Tuition rate and enrollment changes
· UA Scholars funding shortfall
· Priority academic programs
· Operating efficienciesThe preliminary draft will demonstrate the impact of various levels of state appropriations. With recent programmatic improvements, facility debt service payments, and expected occupancy of additional facilities, the funding increment required for UA to maintain a solid foundation is above the 4.7 percent ($8 million) state appropriation increment received for FY03.
In addition to the needs for maintaining existing programs and services are high priority academic programs, technology, administrative and student recruitment and retention enhancements. An inventory of operating budget increments reviewed, evaluated, and prioritized consistent with the Board's approved guidelines were forwarded for consideration in UA's FY04 budget request. In total, these discretionary items exceed $15 million. Many of the programs forwarded for consideration in the FY04 budget were included in the FY03 request but could not be implemented at the funding level provided. The list of items forwarded will be available for review; however, to focus on priorities that can be effectively implemented during the FY04 budget year, most cannot be part of the preliminary draft.
Using current estimates of non-state revenue sources, a likely operating budget request in FY04 will total between $630 million and $650 million. This would result in an increase of 3 to 6 percent in UA's total authorized budget. Because of the need to seek legislative budget authority at optimum levels (optimistic tuition, auxiliaries, grants and contracts, etc.), the difference between our total expected FY03 actual results and the proposed FY04 budget request will show growth between 12 and 15 percent. The two driving factors necessary to solidify the budget request total are the level of state appropriations and a decision regarding the FY04 tuition rate increase. The preliminary draft incorporates the administration's recommendation for a 10 percent tuition rate increase and assumes a 5 percent enrollment growth systemwide.
Additional steps necessary prior to approval of UA's FY04 operating budget request scheduled for the November 12 Board of Regents' meeting include:
· Incorporating committee input
· Developing and refining request narrative
· Incorporating directed non-state revenue increments
· Developing presentation format consistent with focus/themeReference 9 contains base budget summary tables showing detail by MAU, campus, NCHEMS category, fund source, and expenditure type. Also included is the Board of Regents' FY04 Operating Budget Request Guidelines.
This is an information item only, no action is required.
B. Information Regarding Proposed Student Tuition Increase - Reference 10
Regents' Policy provides that
Tuition rates for each academic year (fall through summer) will be adjusted for inflation … unless otherwise determined by the Board of Regents. Notice of the adjusted rates for the second subsequent academic year will be provided annually to the board, Coalition of Student Leaders, and the System Governance Council prior to April 15… Such rates will be deemed approved after the first regular meeting of the board following November 1 … unless the board suspends implementation of the scheduled rate adjustment, or the university president notifies the board of an alternative recommendation, prior to that board meeting. …The university president shall notify the board of recommended changes in regular tuition rates, other than the inflation adjustment described … above, prior to the first meeting of the board after September 1 of the year preceding the year in which the proposed change(s) will take effect…
The policy further provides that
Notwithstanding… other provisions of this policy, the Board of Regents reserves the right to change tuition rates at any time, with or without notice, in such amounts as the board, in its sole judgment, considers appropriate and in the best interest of the university."
This discussion item provides notice to the board and the university community that the administration intends to recommend a supplemental tuition increase for the academic year AY2004 of approximately 6.4 percent, in addition to the inflation-adjusted increase of 3.6 percent previously authorized in accordance with Regents' Policy, thus bringing the total tuition increase for AY2004 to 10 percent. The administration also intends to request a 10 percent increase in tuition rates for AY2005.
The table below reflects the revised tuition rates currently being proposed for AY2004 and AY2005.
Comparison of Inflation Adjusted and Proposed Tuition Rates
for AY2004 and AY2005 ($/credit hour)AY2003
Current Year Tuition RatesAY2004
Inflation Adj. Tuition RatesAY2004
Proposed Tuition RatesAY2005
Lower Division:
Proposed Tuition RatesPWSCC$ 70$ 73$ 77$ 85Kodiak71747886All Others82859099Upper Division9396102112Graduate184191202222Nonresident Surcharge174180191210
Associate Vice President Mike Sfraga, Associate Vice President Jim Lynch, and Director Pat Pitney will outline for the board the reasons for this adjustment to tuition rates. Prior to seeking formal approval of this proposal, the administration will continue its analysis of tuition rates and will engage students, and faculty in a discussion of this proposal. In order to complete the FY04 operating budget request and to meet the deadlines for publishing the campus catalogs for AY2004, approval of the tuition proposal will be requested at the November 12, 2002 board meeting.
This is an information item only, no action is required.
C. Report on FY02 ASTF Funding Shortfall and Initiative Accountability - Reference 15
Vice President Beedle will update the regents regarding the FY02 ASTF funding shortfall and initiative accountability report. This is an information item only, no action is required.
D. Preliminary Review of FY04-FY09 Capital Budget Request - Reference 5 and 9
With consideration that the Facilities and Land Management Committee have already deliberated on this request, Vice President Beedle and Director Pitney will present a preliminary draft of UA's FY04-FY09 capital budget request. At the time of this writing, the preliminary draft is in development and will be distributed via FAX and/or DHL prior to the meeting.
Consistent with the Board of Regents' guidance for a multi-year capital plan, The UA IT Council, Facilities Council, Business Council, and Statewide Academic Council reviewed, evaluated, and prioritized capital projects in five different project categories totaling $520 million. With input from the systemwide councils, campus leadership, and statewide executives, a preliminary six-year capital budget request is being finalized. The preliminary capital budget draft for the six years, as directed by the Board, will total between $240 million and $280 million, with an FY04 request between $40 million and $50 million. An integral part of UA's preliminary draft 6-year capital budget is a demonstration of how each capital project aligns with the Board of Regents' Strategic Focus Areas.
The successful passage of the Education G.O. Bond is assumed in the development of UA's 6-year capital budget plan; however, contingencies will be discussed. As this is the first multi-year capital budget request developed in recent history, expect refinements, additions, and deletions in out-year project requests.
Positive by-products of developing the 6-year capital request plan include:
· Improved alignment with Board of Regents' Strategic Focus Areas
· Improved alignment with academic planning
· Enhanced representation of community college needs
· Greater recognition of operating costs
· Additional lead time for identifying non-state funding optionsAdditional steps necessary prior to approval of UA's FY04 capital budget request scheduled for the November 12, 2002 Board of Regents' meeting include:
· Incorporating committee input
· Refining project descriptions
· Incorporating planning funds in advance of construction
· Defining non-state fund source options
· Developing a presentation format consistent with focus/themeReference 5 includes the FY04 approved guidelines, the hypothetical 6-year capital budget reviewed at the June meeting, and UA's capital budget appropriation trend.
This is an information item only; no action is required.
E. Update Regarding Sale of 2002 Series K General Revenue Bonds - Reference 16
Vice President Beedle will discuss the university's recent credit ratings by Moody's and Standard and Poor's, and brief the committee on the results of the successful July 16 bond sale that closed July 31.
This is an information item only; no action is necessary.
F. Focus Items for Strategic Planning
Committee Chair Usibelli and Vice President Beedle will discuss planning issues and progress being made in those areas identified at the January regents' retreat and mentioned in various external reviews.
This is an information item only; no action is required.
IV. Future Agenda Items
A. Financial Review/Base BudgetV. Adjourn
B. Multi Year Planning & Budgeting
C. Audit Topics
Agenda
Board of Regents
Meeting of the Full Board
September 12-13, 2002
107 University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska
THURSDAY, SEPTEMBER 12, 2002
I. Call to Order [Scheduled for 8:00 a.m.]
II. Adoption of Agenda
MOTION
"The Board of Regents adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Approval of Minutes
IV. President's Report
V. Presentations
A. Nursing Industry Partnerships
B. Effectiveness of Advertising Campaigns
VI. Legislative Update
VII. Public Testimony
VIII. Consent Agenda
A. Academic and Student Affairs Committee1. Approval of Academic Degree ProgramsB. Facilities and Land Management Committeea. Associate of Applied Science in Theatre at Prince William Sound Community College2. Approval of Extension for the Bachelor of Education Degree Program at the University of Alaska Fairbanks
b. Associate of Applied Science in Computer Systems Technology at University of Alaska Anchorage
3. Approval of Academic Degree Recipients1. Approval of the Land Management Strategic PlanC. Planning and Development Committee1. Approval of Bylaw RevisionsD. Approval of Revisions to Industrial Security Resolution
IX. New Business and Committee Reports
A. Academic and Student Affairs Committee
B. Facilities and Land Management Committee
C. Finance and Audit Committee
D. Human Resources Committee
E. Planning and Development Committee
X. Alaska Commission on Postsecondary Education Report
XI. UA Foundation Report
XII. Future Agenda Items
XIII. Board of Regents' Comments
XIV. Executive Session
XV. Approval of Honorary Degrees and Meritorious Service Awards
XVI. Adjourn
This motion is effective September 12, 2002."
III. Approval of Minutes
MOTION
"The Board of Regents approves the minutes of its regular meeting of June 11-13, 2002 as presented. This motion is effective September 12, 2002."
IV. President's Report
V. Presentations
A. Nursing Industry Partnerships - Reference 17VI. Legislative UpdateKaren Perdue, associate vice president for Health Programs, with give a status report on the Joint University/Industry Task Force recommendations to double the number of nursing graduates by 2006. A presentation will be made by Alaska State Hospital and Nursing Home Association.
B. Effectiveness of Advertising Campaigns - Reference 18
Bob Miller, director of Public Affairs, will give a report on University of Alaska advertising campaigns.
Wendy Redman, vice president for University Relations, will give an update on legislative issues.
VII. Public Testimony
Public testimony will be heard at approximately 10:00 a.m. on Thursday, September 12, 2002.
Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents' Officer following the meeting.
FRIDAY, SEPTEMBER 13, 2002
Public testimony will be heard at approximately 8:00 a.m. on Friday, September 13, 2002.
Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents' Officer following the meeting.
VIII. Consent Agenda [Will begin following committee meetings]
MOTION
"The Board of Regents approves the recommendations as stated below. This motion is effective September 13, 2002."
A. Academic and Student Affairs CommitteeIX. New Business and Committee Reports1. Approval of Academic Degree Programs - Reference 14B. Facilities and Land Management CommitteeMOTION
"The Board of Regents approves the following academic degree programs:
1. Associate of Applied Science in Theatre at Prince William Sound Community College
2. Associate of Applied Science in Computer Systems Technology at University of Alaska AnchorageThis motion is effective September 13, 2002."
2. Approval of Extension of the Bachelor of Education Degree Program at the University of Alaska Fairbanks
MOTION
"The Board of Regents approves the extension for the Bachelor of Education degree program at the University of Alaska Fairbanks until December 31, 2006. This motion is effective September 13, 2002."
3. Approval of Academic Degree Recipients
MOTION
"The Board of Regents approves the list of degree recipients for the summer and fall of 2001 and the spring of 2002. This motion is effective September 13, 2002."
1. Approval of the Land Management Strategic Plan - Reference 1C. Planning and Development CommitteeMOTION
"The Board of Regents approves the University of Alaska Land Management Strategic Plan as presented and directs the administration to continue its efforts to convert the university's investment property assets to investable income to support the university's educational mission and carry out the plan to the extent practicable in accordance with Board of Regents' Policy. This motion is effective September 13, 2002."
1. Approval of Bylaw Revisions - Reference 7D. Approval of Revisions to Industrial Security Resolution - Reference 19MOTION
"The Board of Regents approves the revisions to Board of Regents' Bylaws as presented. This motion is effective September 13, 2002."
The President and selected members of the university administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The university has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures.
The resolution is identical to resolutions previously passed except for a change in names of members of the Board of Regents.
The President recommends that:
MOTION
"The Board of Regents approves the Industrial Security Resolution, as revised to reflect the change in membership of the Board of Regents, and authorizes the Chair and Secretary of the Board of Regents to sign the resolution. This motion is effective September 13, 2002."
A. Academic and Student Affairs CommitteeX. Alaska Commission on Postsecondary Education ReportB. Facilities, and Land Management Committee
C. Finance and Audit Committee
D. Human Resources Committee
E. Planning and Development Committee
A report will be given by members representing the Board of Regents on the Alaska Commission on Postsecondary Education.
XI. UA Foundation Report
A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees. The board will also discuss the public campaign to approve the general obligation bond package and the Speakers Bureau.
XII. Future Agenda Topics
XIII. Board of Regents' Comments
XIV. Executive Session
MOTION
"The Board of Regents goes into executive session at _________ A.D.T in accordance
with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of
which would have an adverse effect on the finances of the university related to:
-- Litigation
-- Labor Relations including collective bargaining discussion concerning ongoing and
upcoming negotiations
-- Land Transactions
-- Contract Negotiations
The session will include members of the Board of Regents, President Hamilton, General
Counsel Parrish, and such other university staff members as the president may designate
and will last approximately _____ hour(s). Thus, the open session of the Board of
Regents will resume in this room at approximately _______ A.D.T. This motion is effective
September 13, 2002."
(To be announced at conclusion of executive session)
The Board of Regents concluded an executive session at _____ A.D.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately ______ hour(s).
XV. Approval of Honorary Degrees and Meritorious Service Awards
Recommendations submitted by the University of Alaska Fairbanks and University of Alaska Southeast for recipients of honorary degrees were sent under separate cover for Board of Regents' review prior to the September 12-13, 2002 board meeting.
The President recommends that:
MOTION
"The Board of Regents approves the list of nominees for honorary doctoral degrees as proposed for commencement exercises in the spring of 2003 and beyond, and authorizes Chancellors Lind and Pugh to invite the approved nominees and announce their acceptance. This motion is effective September 13, 2002."
XVI. Adjourn