October-16

Board of Regents' Committee Meetings
October 16, 2002
University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska

PUBLIC COMMENT INFORMATION

NO PUBLIC TESTIMONY WILL BE HEARD AT THIS MEETING.

MEETING SCHEDULE

WEDNESDAY, OCTOBER 16, 2002

8:00 a.m. - 12:00 noon
Members of the Board of Regents are invited to attend UAA's financial review presentation in Room 107 University Commons.

12:00 noon - 12:30 p.m.
LUNCH BREAK. Board members and participating staff are asked to go through the UAA Commons Cafeteria. Cost ranges from $8.50-$10.00. Cash and checks are accepted.

12:30 p.m. - 3:00 p.m.
The Facilities and Land Management Committee will meet in Room 107 University Commons.

3:00 p.m. - 4:00 p.m.
Senator Murkowski will meet with the Board of Regents in Room 107 University Commons.

4:00 p.m. - 5:00 p.m.
TIME PERMITTING - The Planning and Development Committee will meet in Room 107 University Commons.

5:00 p.m. - Adjourn

Messages can be left at University Commons: phone 751-7200, FAX 751-7281. Messages should indicate that they are for participants in the Board of Regents' meeting.

AGENDAS

Agenda
Board of Regents
Facilities and Land Management Committee
Wednesday, October 16, 2002; 12:30 p.m. - 3:00 p.m.
Room 107 University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska

Committee Members:
Elsa Froehlich Demeksa, Chair
Michael J. Burns
Byron I. Mallott
Joe J. Thomas
Chancy Croft, Board Chair

I. Call to Order

II. Adoption of Agenda

MOTION

"The Facilities and Land Management Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. New Business

A. Project Approval and Approval of Schematic Design for UAF's Sub-Arctic Agriculture Research Units

IV. Ongoing Issues

A. Preliminary Review of FY04-09 Capital Budget Request

V. Other Items of Concern

VI. Future Agenda Items

A. Consider Policy Addressing IT
B. UAA Master Planning & CIP Development
C. UAS Master Planning & CIP Development
D. Information on the Cost of University Buildings
E. External Review of Facilities

VII. Adjourn

This motion is effective October 16, 2002."

III. New Business

A. Project Approval and Approval of Schematic Design for UAF's Sub-Arctic Agriculture Research Units -Reference 1

PROJECT DESCRIPTION:
The Board of Regents may recall this subject from President Hamilton's Friday Fax of August 10, 2001 and a subsequent committee briefing on November 9, 2001. At that time, the federal government was providing $750,000 for design and construction of a temporary modular lab/office facility at a yet to be determined location. The university was to provide a no-cost site lease for 10 years, after which time the federal government would either (a) remove the facility and restore the site, or (b) offer the facility to the university at fair value less a credit reflecting waived land lease payments.

In June 2002, all members of the Facilities and Land Management Committee were served notice of and Chair Demeksa approved increasing the project cost to $900,000, reflecting US Department of Agriculture's scope expansion to include three new-to-Fairbanks research scientists and their associated technical assistants and graduate students, and the agency's commitment to fund the total costs.

The US Department of Agriculture has continued to revise the scope to include items suitable for the proposed location (see Reference 1). Current cost estimate is $1,500,000, the federal limit for projects of this type. USDA Agricultural Research Service (ARS) has committed to fund UAF's total project costs associated with the project and all ongoing maintenance and operating costs.

The UAF School of Agriculture and Land Resources Management is interested in the specialized skills that the ARS employees will bring to the research and teaching activities of UAF. The three scientists will be trained in the fields of plant pathology, agronomy/weed science, and entomology. All will have laboratory capabilities at the microbiological level. The microbiological capabilities will allow the School and Experiment Station to enter the modern era of agricultural, forestry and natural resource management research. Clientele groups include those involved in traditional agriculture and the managers of public lands and the public forests where invasive plant species and insect pests are increasingly becoming a problem. These positions will also expand the potential for the School and Experiment Station to work closely with other units within the UA system, such as the Institute of Arctic Biology with its emphasis on wildlife management as it impacts range and forests, and the UA Museum with its interest in genomics as related to entomology.

CONSULTANT:
USKH, Inc. has been hired to provide professional design and construction administration services.

FUNDING:
The project and all subsequent costs of operations will be funded by the USDA Agricultural Research Service.

SCHEDULE:
Design Complete - December 15, 2002
Award Construction Contract - February 28, 2003
Construction Complete - August 31, 2003

The President recommends that:

MOTION

"As required by Regents' Policy 05.12.04C, the Facilities and Land Management Committee approves the schematic design for the Sub-Arctic Agriculture Research Units Project as presented and authorizes the university administration to bid and award contracts not to exceed a total project cost of $1,500,000. This motion is effective October 16, 2002."

IV. Ongoing Issues

A. Review of FY04-09 Capital Budget Request - Reference 2a , Reference 2b, Reference 2c

[Note: Reference 2a is narrative description; 2b is 6-Yr CIP Summary; 2c is 6-Yr CIP Detail]

After an introduction by Vice President Beedle and Director Pitney, representatives from the MAUs will present a draft of the FY04-FY09 capital budget request. Presentations will be made in the following order: University of Alaska Anchorage, University of Alaska Fairbanks, University of Alaska Southeast, University of Alaska System.

Consistent with the Board of Regents' guidance for a multi-year capital plan, The UA IT Council, Facilities Council, Business Council, and Statewide Academic Council reviewed, evaluated, and prioritized capital projects in five different project categories totaling $520 million. With input from the systemwide councils, campus leadership, and statewide executives, a preliminary 6-year capital budget request has been finalized. The preliminary capital budget draft for the six years, as directed by the Board, will total between $240 million and $280 million, with an FY04 request between $40 million and $50 million. An integral part of UA's preliminary draft 6-year capital budget is a demonstration of how each capital project aligns with the Board of Regents' Strategic Focus Areas.

The successful passage of the Education G.O. Bond is assumed in the development of UA's 6-year capital budget plan, however, contingencies will be discussed. As this is the first multi-year capital budget request developed in recent history, expect refinements, additions, and deletions in out-year project requests.

Positive by-products of developing the 6-year capital request plan include:

~ Improved alignment with Board of Regents' Strategic Focus Areas
~ Improved alignment with academic planning
~ Enhanced representation of community college needs
~ Greater recognition of operating costs
~ Additional lead time for identifying non-state funding options

Additional steps necessary prior to approval of UA's FY04 capital budget request scheduled for the November 12 Board of Regents' meeting include:

~ Incorporating committee input
~ Refining project descriptions
~ Incorporating planning funds in advance of construction
~ Phase funding options for large projects
~ Defining non-state fund source options
~ Developing a presentation format consistent with focus/theme

Reference 2 includes the administration's October 2002 draft of the FY04 capital budget. This is an information item only; no action is required.

V. Other Items of Concern

VI. Future Agenda Items

A. Consider Policy Addressing IT
B. UAA Master Planning & CIP Development
C. UAS Master Planning & CIP Development
D. Information on the Cost of University Buildings
E. External Review of Facilities

VII. Adjourn

Agenda
Board of Regents
Planning and Development Committee
Wednesday, October 16, 2002; 4:00 p.m. - 5:00 p.m.
Room 107 University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska

Committee Members:
Brian D. Rogers, Chair
Elsa Froehlich Demeksa
Mary K. Hughes
Kevin O. Meyers
Chancy Croft, Board Chair

I. Call to Order

II. Adoption of Agenda

MOTION

"The Planning and Development Committee approves the agenda as presented.

I. Call to Order
II. Adoption of Agenda
III. Discussion regarding Strategic Planning 2009
IV. New Business
V. Future Agenda Items
VI. Adjourn

This motion is effective October 16, 2002."

IV. Discussion regarding Strategic Planning 2009

The Planning and Development Committee will review progress on strategic planning and provide guidance to the administration on the process and timeline for planning activities this fall, culminating in approval of a UA Strategic Plan 2009 at the December 2002 meeting.

IV. New Business

V. Future Agenda Items

VI. Adjourn