April-15
Board of Regents Meeting
April 15, 2002
Fairbanks, Alaska
Full agendas with references are sent to all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@alaska.edu.
MEETING SCHEDULE
9:00 a.m. - 3:30 p.m.
The Finance & Audit Committee and the Facilities & Land Management Committee will
meet in a joint session. A working lunch will be provided.
3:30 p.m. - 4:00 p.m.
Full Board will meet.
Messages can be left at the Board of Regents' Office: phone (907) 474-7908; fax (907) 474-6342. Messages should indicate that they are for participants in the Board of Regents' meeting.
AGENDAS
Agenda
Board of Regents
Joint Meeting of the
Finance & Audit Committee
and
Facilities & Land Management Committee
Monday, April 15, 2002; 9:00 a.m. - 3:30 p.m.
Regents' Conference Room 109, Butrovich Building
University of Alaska Fairbanks Campus
Fairbanks, Alaska
Finance & Audit Committee Members:
Joseph E. Usibelli, Jr., Chair
Michael J. Burns
Elsa Froehlich Demeksa
Kevin O. Meyers
Brian D. Rogers
Chancy Croft, Board Chair
Facilities & Land Management Committee Members:
Elsa Froehlich Demeksa, Chair
Mark Begich
Michael J. Burns
Joe Hardenbrook
Joe J. Thomas
Chancy Croft, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTION
"The Finance & Audit and Facilities & Land Management Committees adopt the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda
A. Approval of Sale of Damon Plaza Subdivision #2 Lots in Soldotna
B. Approval of Relinquishment of Interest in Ketchikan Property
C. Acceptance of Project Agreement and Approval of Project and Schematic Design for the UAF West Ridge Research Building
D. Acceptance of Project Agreement for UAA Ecosystem/ Biological Health Facility
E. Acceptance of Project Agreement for UAA University Center
F. Approval of Regents' Policy Realignment to Reflect Committee Structure
IV. Ongoing Issues
A. Criteria for Prioritizing FY04 Capital Budget Requests
B. Update Regarding University Debt Alternatives
C. Update Regarding UAA Land Issues - Mental Health Trust Parcel E
D. Review of Regents' Policy on Naming of Facilities (Revenue & Marketing)
E. Information on the High Cost of University Buildings
F. Status Report on State Funded Capital Appropriations
G. External Review of Facilities/Project Agreements
H. UA Wide Planning Matrix - Regents' Retreat Focus Areas
V. New Business
VI. Future Agenda Items
A. Strategic Plan for UA Land Management
B. UAF & TVC Master Planning & CIP Development
C. UAA Master Planning & CIP Development
D. UAS Master Planning & CIP Development
VII. Adjourn
This motion is effective April 15, 2002."
III. Full Board Consent Agenda
A. Approval of Sale of Damon Plaza Subdivision #2 Lots in Soldotna - Reference 1IV. Ongoing IssuesThe Office of Land Management has received a cash offer from a developer to purchase several of the 76 single-family residential lots in Damon Plaza Subdivision #2. Damon Plaza Subdivision #2 is located off Kalifornsky Beach Road between Kenai and Soldotna (see Reference 1). The subdivision contains 20 commercial lots, 10 duplex lots, and 76 single-family residential lots.
The subdivision lots were not in a development plan or advertised as part of the annual property sale. The subdivision had been the subject of several failed sale and development efforts in the 1970s and 1980s but there have been no expressions of interest despite local awareness of the availability of the lots. There remains a glut of unimproved residential lots for sale in the area and very little demand for such lots. The prospects for the commercial and duplex lots are similar unless the residential lots are actually developed and occupied.
ADDITIONAL BACKGROUND
The Damon Scholarship Foundation donated the property to the university in 1973 for the general purpose of creating an endowment fund within the University of Alaska that would promote higher education on the Kenai Peninsula and grants-in-aid to the Kenai Peninsula College.Although the Damon Memorial Fund Agreement technically expired through inaction in 1987, and in many ways is outdated, it created an endowment fund within the University of Alaska (not the Foundation) and an advisory body, the Damon Memorial Fund Council ("Council"), to provide guidance relating to local needs. In accordance with that agreement, the Council authorizes the distribution of endowment fund income consistent with university policies. The university president has the right to rescind any action of the Council. The members of the Council are very supportive of the sale.
PROPOSED SALE
After receiving the offer in February, the university published a notice of interest and intent to sell any or all of the 76 residential lots. The ads ran for three weeks in Anchorage and Kenai newspapers.During the advertising period, the original offeror reconsidered his offer to purchase 39 lots and upgraded it to include an additional offer to acquire the balance of the 76 residential lots so that he could control the entire development. This particular offer is from a developer that prefers to put in utilities and roads for large tracts of platted but undeveloped properties and then build and sell houses at his own schedule.
The sale of all of these lots for their fair market value at one time would appear to be a rare opportunity for the university but appears possible with no discount for cash or volume. Because of load limits and other constraints imposed for spring road and utility construction, the buyer has requested the sale of, and the Land Management Office is proceeding to sell, 39 lots (see Reference 1) for their fair market value of $245,100. That sale should close by April 12.
The value of the remaining 37 lots (see Reference 1) is $219,100. If the board approves the sale of the balance of the lots, the developer will purchase them at that price. If the board does not approve the sale of the balance of the 37 lots, the developer will only acquire the 39 lots described in the previous paragraph.
The sale of properties valued in excess of $250,000 that are not described in a previously approved development plan must be approved by the Board of Regents. The total of the closed transaction (39 lots) and the proposed sale (37 lots) is $464,200.The President recommends that:
MOTION
"The Finance and Audit Committee and the Facilities and Land Management Committee recommend that the Board of Regents:
(1) authorize the sale of the remaining 37 single-family residential lots in Damon Plaza Subdivision #2 for their fair market value of $219,100; and
(2) direct the administration to work with the Damon Memorial Fund Council to establish an endowment management agreement to reflect current trust practices. The approval of the sale of these lots, in conjunction with the previous sale to the same buyer, will result in a sale of all 76 single-family residential lots in the subdivision with total sale proceeds of $464,200.
This motion is effective April 15, 2002."
B. Approval of Relinquishment of Interest in Ketchikan Property - Reference 2
At its June 4, 1999 meeting, the Board of Regents approved the acquisition of a dilapidated house in Ketchikan for the purpose of providing a project house for Ketchikan College's Construction Technology Program to rehabilitate and subsequent use for self-supporting UAS Ketchikan Campus student housing. The house was acquired at no cost in December 1999 from the US Department of Education under its public benefit allowance program for surplus federal property. Under the terms of the title transfer, the university was required to renovate the property within three years of acquisition and use the house in accordance with the approved plan of operations for 30 years.
Shortly after receiving title, certain key elements of the university's planned use changed dramatically. As a result of these changes, UAS conducted an internal evaluation of the property to determine if UAS could reasonably meet its obligations under the terms and conditions of the federal government's deed and the related application to acquire the property and, more generally, to determine if UAS had some other reasonable and cost-effective use for the property. Ultimately, UAS determined that, given the changing conditions, it could not renovate and operate the house in accordance with the terms of its original application and that it had no alternative use for the house for its educational programs.
In summary, 1) because of the end to timber sales and the closing of the local mill, the housing market has collapsed, creating a glut of readily available and more attractively priced housing; 2) the non-profit management group that the campus had counted on to manage the property is no longer available; and 3) demand for the Construction Technology Program has decreased to the point where it is no longer a full-time program and is unable to take the lead in renovating the house.
Given the seriously damaged condition of the house, the restricted title to the property, the glut of alternative housing for students, and lack of need for the house at this time, the UAS administration has determined that the most prudent course of action is to voluntarily return the house and land to the United States of America. The UAS administration understands and accepts any costs that may be associated with returning the house including, possibly, repaying the federal government up to the original fair market value of the property. The federal government is unable to advise the administration as to what the charge might be, if anything, to take the property back. If there is a significant cost to returning the property, the administration will explore the possibility of buying out the educational restriction, demolishing the building located on the property, and retaining the property. In order to process the university's voluntary return request, the federal government requires a Board of Regents' resolution in substantially the same form as seen in Reference 2.
This resolution authorizes the university administration to proceed with the voluntary return of the Ketchikan house and land to the United States of America under the conditions as may be imposed by the United States of America.
The President recommends that:
MOTION
"The Finance and Audit Committee and the Facilities and Land Management Committee recommend that the Board of Regents:
(1) authorize the director of Land Management to sign any and all documents necessary to relinquish and reconvey to the United States of America the university's interest in the property and improvements located at 3615 Baranof Avenue in Ketchikan, Alaska; or, if the vice president for finance deems the cost to relinquish and reconvey the property to be too great, to buy out the educational restriction and retain the property; and
(2) approve the resolution set forth in Reference 2.
This motion is effective April 15, 2002."
C. Acceptance of Project Agreement and Approval of Project and Schematic Design for the UAF West Ridge Research Building - Reference 3
BACKGROUND
UAF's external funding for research has increased from $58.7 to $86.7 million over the past three years. Recovery of indirect costs has increased from $11.0 to $15.4 million over the same time period. UAF does not have adequate space to meet the needs of the substantial increase in "competitive" research activity that is anticipated over the next several years. While the planned UAF Biological and Computational Sciences Facility will meet many of the long-term space needs, UAF has numerous expanding programs that are in immediate need of space. The West Ridge Research Building project will provide a research office/research and laboratory/research support facility to be located on the West Ridge of the UAF Campus.The alternative locations for this building will be reviewed by the Master Planning Committee and that committee will forward its recommendations to the chancellor and associate vice chancellor for facilities services regarding site location, compliance, and consistency with the new Master Plan 2002 that is in the final stage of completion, and recommendations for any mitigation efforts of the site(s).
The West Ridge Research Building will provide laboratories and office space for current and immediately anticipated grant-funded research. The programs that have committed to occupying this facility are:
~ Experimental Program to Stimulate Competitive Research (EPSCoR)
~ Special Neuroscience Research Program (SNRP)
~ Biomedical Research Infrastructure Network (BRIN)
~ Center of Biomedical Research Excellence (COBRE)
Subtotal = 7,500 sq. ft.
~ Geophysical Institute (GI) 10,000 sq. ft.
~ UAF Sponsored Programs Office 2,000 sq. ft.
~ Yet to be Determined (shell only) 7,500 sq. ft.
Approximate Total Assignable Square Feet = 27,000
~ Circulation and Mechanical and Building Component 11,000 sq. ft.
Approximate Gross Square Feet = 38,000PROJECT SCOPE
In efforts to meet the immediate need, the campus anticipates developing a 2-step design and build document that would define the basic programmatic needs to be met by a facility of approximately 38,000 square feet ("sf"). There would be approximately 7,500 sf of space that would not be immediately built out that in the future could be made suitable for labs and/or offices. The facility would be attractive, but utilitarian in nature. The laboratories will not be specialized and should be useful for more than 35 years.The facility is envisioned to be of light steel frame construction, with a flat membrane roof to accommodate future roof penetrations and service access. The exterior envelope would be an insulated sandwich panel with a concrete and masonry wainscot. The construction of this project includes site work, site utilities (connected to Irving Complex primary systems via Irving Annex and/or direct buried utilities), and communications, lower floor toilets, stairs, one-hour fire walls, building access doors, and operable insulated exterior PVC window sashes.
The building will accommodate laboratory bays, with interior buildout being completed (lab benches, fume hoods, and services) within the budget for the initial 19,500 sf space to be immediately occupied. Such buildout for the 7,500 feet of "shell" will be by specific "surge" program(s) as funding becomes available. The 2-step design and build contract would require completion by August 2003.
By the nature of this construction, this type of facility will likely require more "life-cycle" costs, but that will ultimately be determined by the use to which it is put over its life cycle. In the worst-case scenario, the facility could easily transition into a field staging facility when it is deemed no longer suitable for laboratory and office use. Field staging areas on campus are critically needed spaces, and existing spaces within UAF's 50- to 100-year facilities often serve this function today.
CONSULTANT
Bezek Durst Seiser, a consulting firm in Anchorage, developed the preliminary scoping documents for this project, under UAF's term consultant contract, and would develop the 2-step RFP package.FUNDING
The total project cost is currently estimated at $10 million.In March 2002, the board authorized the expenditure of $160,000 to initiate project scoping and development of a design-build RFP of the West Ridge Research Building. The source was Series I General Revenue Bond proceeds and related third-party reimbursements associated with the Coal-Water Project. All other project costs will be funded with new general revenue bond debt, but approximately $2 million of the $10 million cost is expected to be available through direct federal research grants.
After discussing this matter in depth with UAF's Research Working Group (the deans and directors that participate in federally sponsored research), it was agreed that the $681,000 annual debt service on $8.0 million of the $10.0 million project cost will be an acceptable burden if allocated 50 percent to the occupants of the building and 50 percent to all departments participating in sponsored research activities. This would be accomplished through redistribution of the indirect costs recovered from funding agencies. Indirect costs are often referred to as "F&A", short for indirect 'Facilities & Administration' costs. This F&A distribution would be split 80-20 between the departments performing the research (they currently receive approximately 55 percent of all recovered costs) and the Office of the Vice Chancellor for Administrative Services ("VCAS").
Debt service required to cover the costs of construction, debt service reserve, and bond issuance will be approximately $681,000 annually. This assures an $8.0 million deposit to the construction fund and $2.0 million from federal grants. Should the $2.0 million not materialize, which is very unlikely, the campus is prepared to cover costs for a bond issue to cover all $10.0 million needed for the project, (in such case, total annual debt service would be $850,000) and/or fund the $2.0 million with a combination of debt and current unrestricted funds.
Occupants will pay half of the anticipated debt service, i.e., $340,500 of the $681,000. To accumulate the estimated $340,500 remaining in FY04 (the first year of debt service) will require a distribution of approximately 2.0 percent of the total estimated F&A for FY04. The UAF Research Working Group agreed that 1.6 percent would come from the departmental distribution and 0.4 percent would come from the VCAS distribution. The departmental distribution would apply to all UAF departments then participating in sponsored research in proportion with that activity and the exact percentage would be allowed to float in order to meet either increases or decreases in the dollar amount required for debt service net of the additional payments, i.e., rents collected from occupants.
Additional payments (rents) from occupants under this scenario would total $340,500, with GI paying $149,000 for 10,000 sf of office-type space, NIH-funded programs paying $93,000 for 7,500 sf of laboratory and office space, the Sponsored Programs Office paying $30,000 for 2,000 sf of office space, and VCAS paying $68,500 for unfinished space to be used and ultimately paid for by the next "surge" unit needing space.
SCHEDULE
Project and Schematic Approval - April 2002
Two-step RFP advertised - April 2002
Utilities and parking bids advertised - May 2002
Construction Complete - August 2003Because this will be a 2-stage construction award, the specifics normally associated with a prescriptive design-bid-build process will not be available.
Approval of the motion will allow the project to proceed to construction award at a pace to be determined by the vice president for finance and chair of the Facilities & Land Management Committee. At a time deemed appropriate by the vice president for finance, the administration will prepare a bond resolution for review and approval by the Board of Regents, including the terms of the general revenue bond debt to support the project. Bond counsel shall approve any resolutions being brought forward regarding any debt to be issued.
The motion authorizes the vice president for finance and chair of the Facilities & Land Management Committee to approve a schematic that may modify the total project cost by up to $12.0 million in order to address site constraints. However, such increase is highly unlikely. Any such increase that requires more than the debt previously identified (versus an infusion of unrestricted funds) will require board approval prior to proceeding.
The President recommends that:
MOTION
"The Finance and Audit Committee and the Facilities and Land Management Committee recommend that the Board of Regents:
(1) approve the Project and Schematic Design for the West Ridge Research Building as presented and authorize the university administration to bid and award contracts not to exceed a total project cost of $10,000,000, subject to availability of funding as determined by the vice president for finance;
(2) authorize the vice president for finance to accept the Project Agreement for this project when deemed appropriate by the vice president for finance; and
(3) authorize both the vice president for finance and the chair of the Facilities & Land Management Committee to jointly approve the modified schematic designs associated with the 2-stage construction award process and approve any program/cost changes resulting from that schematic design, up to the percentage limits established for the committee in accordance with Regents' Policy 05.12.04.C.
This motion is effective April 15, 2002."
D. Acceptance of Project Agreement for UAA Ecosystem/Biological Health Facility - Reference 4
At its March 8, 2002 meeting, the Board of Regents approved the project and schematic design for the University of Alaska Anchorage Ecosystem/Biomedical Health Facility project as presented and authorized the administration to bid and award contracts not to exceed a total project cost of $4.85 million, subject to the availability of funding as may be approved or authorized in accordance with procedures established by the Finance and Audit Committee.
As the administration made progress implementing the review panel's recommendations regarding UA planning processes, the importance of the "pre-design" process and the Project Agreement became obvious as a means to promote a better and more defined facility planning progression. The Project Agreement, including information regarding funding alternatives for this project, is shown in Reference 4.
Acceptance of the Project Agreement will allow the project to proceed to construction award at a pace to be determined by the vice president for finance. At a time deemed appropriate by the vice president for finance, the administration will prepare a bond resolution for review and approval by the Board of Regents, including the terms of the general revenue bond debt to support the project. Current costs associated with debt service are shown in the Project Agreement. Bond counsel shall approve any resolutions being brought forward regarding any debt to be issued.
The President recommends that:
MOTION
"The Finance and Audit Committee and the Facilities and Land Management Committee recommend that the Board of Regents accept the Project Agreement for the UAA Ecosystem/Biomedical Health Facility as presented, and authorize the university administration to proceed subject to availability of funding as determined by the vice president for finance. This motion is effective, April 15, 2002."
E. Approval of Project Agreement for UAA University Center - Reference 5
At its March 8, 2002 meeting, the Board of Regents approved the purchase of approximately 90,000 sf of the University Center Mall and adjacent property in Anchorage, Alaska, subject to legislative appropriation for acquisition and essential improvements, approval of the purchase agreement by general counsel and the vice president for finance, and approval of the Project Agreement and detailed cost breakdown by the Facilities & Land Management Committee.
The campus has completed its preliminary program use/assessment and will present details to the committee. The preliminary/working copy of the Project Agreement for the University Center is also shown in Reference 5, defining the limits of the project scope and budget. More detailed information will be reviewed with the committee, some of which, if not resolved within the next week, may need to be discussed in executive session.
Approval of the motion will allow the project to proceed to construction award at a pace to be determined by the vice president for finance and the chair of the Facilities & Land Management Committee. At a time deemed appropriate by the vice president for finance, the administration will prepare a bond resolution for review and approval by the Board of Regents, including the terms of the general revenue bond debt to support the project. Bond counsel shall approve any resolutions being brought forward regarding any debt to be issued.
The President recommends that:
MOTION
"The Finance and Audit Committee and the Facilities and Land Management Committee recommend that the Board of Regents accept the Project Agreement and detailed cost breakdown for the University Center as presented, and authorize the vice president for finance and the chair of the Facilities and Land Management Committee to approve any modifications thereto and authorize the university administration to proceed subject to availability of funding as determined by the vice president for finance. This motion is effective April 15, 2002."
F. Approval of Regents' Policy Realignment to Reflect Committee Structure - Reference 6
Vice President Beedle will review Board of Regents' policies that refer to the Finance, Facilities, and Land Management Committee and the Audit Committee and discuss a method to re-align those policies to reflect the roles of the Finance and Audit Committee and the Facilities and Land Management Committee.
The President recommends that:
MOTION
"The Finance & Audit Committee and the Facilities and Land Management Committee recommend that the Board of Regents approve changes to Regents' Policy 05.12 and 05.03 as modified by the committees. This motion is effective April 15, 2002."
A. Criteria for Prioritizing FY04 Capital Budget Requests - Reference 7V. New BusinessVice President Beedle will discuss recommendations for revising the criteria for prioritizing capital projects for FY04. Existing criteria is shown in Reference 7. This is an information item only; no action is required.
B. Update Regarding University Debt Alternatives - Reference 8
At its March 8, 2002 meeting, the Finance and Audit Committee was briefed on the status of university debt. That report, unchanged from that date, is shown in Reference 8. The committee asked the administration to explore additional sources of debt capacity and to identify potential costs of debt associated with these sources. The committee will be briefed on these findings and information about how debt costs for research facilities may be recovered from the federal government. This is an information item only; no action is required.
C. Update Regarding UAA Land Issues - Mental Health Trust Parcel E - Reference 9
Vice President Beedle will discuss progress regarding the acquisition of the Mental Health Trust land located adjacent to the UAA campus. Recent public notices are shown in Reference 9. This is an information item only; no action is required.
D. Review of Regents' Policy on Naming of Facilities (Revenue & Marketing) - Reference 10
Vice President Beedle will review with the committee the Board of Regents' policy on naming of facilities and some issues that are arising as the university increases it fundraising and athletic booster activities. This is an information item only; no action is required.
E. Information on the High Cost of University Buildings - Reference 11
Vice President Beedle will review with the committee the many factors that impact the cost of university facilities throughout the nation and those that impact various locations in the state. This is an information item only; no action is required.
F. Status Report on State Funded Capital Appropriations - Reference 12
Vice President Beedle will review with the committee the Status Report on State Funded Capital Appropriations, including expenditure summaries for direct appropriations and those funded through AHFC. This is an information item only; no action is required.
G. External Review of Facilities/Project Agreements - Reference 13
Vice President Beedle will review with the committee the progress being made by the Facilities Council and the administration regarding implementation of the review panel's recommendations, particularly the "pre-design" process and the Project Agreements.
The university does not have and will not have pre-design documents as described in the report for any of the five science projects. Many of these projects were substantially through the pre-design process as outlined in the report, and the campuses have prepared Project Agreements based upon the information available. This has been a meaningful process that resulted in identification and a level of understanding of the expected outcomes of these projects and the issues that must be addressed in the future.
The intent of the administration is that as new major projects are proposed that the pre-design process will be followed with the outcome being a Project Agreement that is reviewed with the Board of Regents prior to the project approval stage. The administration (vice president for finance, Facilities Council, and Business Council) continues to work to implement this process.
Drafts/working copies of the Project Agreements for UAA's Integrated Science Facilities, UAF's Lena Point, and UAF's Biological and Computational Sciences Facility are shown in Reference 13. This is an information item only; no action is required.
H. UA Wide Planning Matrix - Regents' Retreat Focus Areas
Vice President Beedle will review with the committee the "hexagon of needs" focus issues developed during the regents' retreat and request input for modification and future approval. This is an information item only; no action is required.
VI. Future Agenda Items
A. Strategic Plan for UA Land Management - June
B. UAF and TVC Master Planning & CIP Development
C. UAA Master Planning & CIP Development
D. UAS Master Planning & CIP Development
VII. Adjourn
Agenda
Board of Regents
Special Meeting of the Full Board
Monday, April 15, 2002; 3:30 p.m. - 4:00 p.m.
Regents' Conference Room 109, Butrovich Building
University of Alaska Fairbanks Campus
Fairbanks, Alaska
I. Call to Order
II. Adoption of Agenda
MOTION
"The Board of Regents adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Acceptance of Bargaining Unit Contract between the University of Alaska and United Academic - Adjuncts
IV. Consent Agenda
A. Joint Finance & Audit Committee and Facilities & Land Management Committee1. Approval of Sale of Damon Plaza Subdivision #2 Lots in Soldotna2. Approval of Relinquishment of Interest in Ketchikan Property
3. Acceptance of Project Agreement and Approval of Project and Schematic Design for the UAF West Ridge Research Building
4. Acceptance of Project Agreement for UAA Ecosystem/ Biological Health Facility
5. Acceptance of Project Agreement for UAA University Center
6. Approval of Regents' Policy Realignment to Reflect Committee Structure
V. New Business
VI. Adjourn
This motion is effective April 15, 2002."
III. Acceptance of Bargaining Unit Contract between the University of Alaska and United Academic - Adjuncts
Board of Regents' Policy 04.11.02 - Exclusions and Agreements, states:
"No collective bargaining agreement shall be binding upon the Board of Regents without prior approval of the entire agreement by the Board of Regents."
Alaska Statute 14.40.170(a)(2) provides:
"The Board of Regents shall . . . fix the compensation of the president of the university, all heads of departments, professors, teachers, instructors, and other officers; . . ."
Alaska Statute 14.40.170(b)(1) provides:
"The Board of Regents may . . . adopt reasonable rules, orders, and plans with reasonable penalties for the good government of the university and for the regulation of the Board of Regents."
The Alaska Supreme Court has stated:
"Through legislative enactments, the University enjoys a considerable degree of statutory independence. Not only does the board of regents have the constitutional authority to appoint the president of the University, formulate policy and act as the governing body of the institution, but the legislature has specifically empowered it to fix the president's compensation and the compensation of all teachers, professors, instructors and other officers . . ."
Pursuant to this policy and legal authority, the university administration has tentatively agreed upon a contract with the United Academic - Adjuncts union. Members of the union ratified this contract on March 11, 2002.
Pursuant to AS 23.40.215, the monetary terms of this collective bargaining agreement are subject to initial approval/disapproval and annual funding by the Alaska Legislature.
The President recommends that:
MOTION
"The Board of Regents accepts the bargaining unit contract between the University of Alaska and United Academic - Adjuncts for the term of April 15, 2002 to December 31, 2004. This motion is effective April 15, 2002."
IV. Consent Agenda
MOTION
"The Board of Regents approves the recommendations as stated below. This motion is effective April 15, 2002."
A. Joint Finance & Audit Committee and Facilities & Land Management CommitteeV. New Business1. Approval of Sale of Damon Plaza Subdivision #2 Lots in Soldotna - Reference 1MOTION
"The Board of Regents:
(1) authorizes the sale of the remaining 37 single-family residential lots in Damon Plaza Subdivision #2 for their fair market value of $219,100; and
(2) directs the administration to work with the Damon Memorial Fund Council to establish an endowment management agreement to reflect current trust practices. The approval of the sale of these lots, in conjunction with the previous sale to the same buyer, will result in a sale of all 76 single-family residential lots in the subdivision with total sale proceeds of $464,200.
This motion is effective April 15, 2002."
2. Approval of Relinquishment of Interest in Ketchikan Property - Reference 2
MOTION
"The Board of Regents:
(1) authorizes the director of Land Management to sign any and all documents necessary to relinquish and reconvey to the United States of America the university's interest in the property and improvements located at 3615 Baranof Avenue in Ketchikan, Alaska; or, if the vice president for finance deems the cost to relinquish and reconvey the property to be too great, to buy out the educational restriction and retain the property; and
(2) approves the resolution set forth in Reference 2.
This motion is effective April 15, 2002."
3. Acceptance of Project Agreement and Approval of Project and Schematic Design for the UAF West Ridge Research Building - Reference 3
MOTION
"The Board of Regents:
(1) approves the Project and Schematic Design for the West Ridge Research Building as presented and authorize the university administration to bid and award contracts not to exceed a total project cost of $10,000,000, subject to availability of funding as determined by the vice president for finance;
(2) authorizes the vice president for finance to accept the Project Agreement for this project when deemed appropriate by the vice president for finance; and
(3) authorizes both the vice president for finance and the chair of the Facilities & Land Management Committee to jointly approve the modified schematic designs associated with the 2-stage construction award process and approves any program/cost changes resulting from that schematic design, up to the percentage limits established for the committee in accordance with Regents' Policy 05.12.04.C.
This motion is effective April 15, 2002."
4. Acceptance of Project Agreement for UAA Ecosystem/Biological Health Facility - Reference 4
MOTION
"The Board of Regents accepts the Project Agreement for the UAA Ecosystem/Biomedical Health Facility as presented, and authorizes the university administration to proceed subject to availability of funding as determined by the vice president for finance. This motion is effective, April 15, 2002."
5. Approval of Project Agreement for UAA University Center - Reference 5
MOTION
"The Board of Regents accepts the Project Agreement and detailed cost breakdown for the University Center as presented, and authorizes the vice president for finance and the chair of the Facilities and Land Management Committee to approve any modifications thereto and authorize the university administration to proceed subject to availability of funding as determined by the vice president for finance. This motion is effective April 15, 2002."
6. Approval of Regents' Policy Realignment to Reflect Committee Structure - Reference 6
MOTION
"The Board of Regents approves changes to Regents' Policy 05.12 and 05.03 as modified by the committees. This motion is effective April 15, 2002."
VI. Adjourn