March-7-9
March 7-9, 2001
Baranof Hotel
Juneau, Alaska
PUBLIC TESTIMONY WILL BE HEARD THURSDAY MORNING FROM APPROXIMATELY 10:00 a.m. TO 12:00 noon in the Treadwell Room, Baranof Hotel.. Sign-up sheets will be available starting at 7:30 a.m.
Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton following the meeting.
AGENDA REFERENCESFull agendas with references are sent to all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@alaska.edu.
MEETING SCHEDULETimes for board meetings are subject to modification within the March 7-9, 2001 timeframe.
Wednesday, March 7, 2001:
9:00 a.m. - 11:30 a.m.
Legislative Briefing for Full Board in Gastineau Suite, Baranof Hotel.
11:30 a.m. - 1:30 p.m.
Luncheon at Governor's Mansion with Lt. Governor Ulmer.
1:30 p.m. - 5:00 p.m.
Meetings with individual members of the Alaska State Legislature.
5:00 p.m. - 6:30 p.m.
Legislative Debrief for Full Board in Gastineau Suite.
Thursday, March 8, 2001:
8:00 a.m. - 10:00 a.m.
Full Board will meet for President's Report in the Treadwell Room, Baranof Hotel.
10:00 a.m. - 11:30 a.m.
The Full Board will meet to hear public testimony.
11:30 a.m. - 1:30 p.m.
President Hamilton will speak at Juneau Chamber of Commerce Business Roundtable Luncheon.
Board members are invited to attend.
1:30 p.m. - 4:00 p.m.
Academic and Student Affairs Committee will meet in the Treadwell Room.
1:30 p.m. - 5:00 p.m.
Finance, Facilities, and Land Management Committee will meet in the Gastineau Suite.
4:00 p.m. - 5:00 p.m.
Human Resources Committee will meet in the Treadwell Room.
6:00 p.m. - 7:30 p.m.
Reception honoring Regent Joshua B. Horst in Treadwell Room.
Friday, March 9, 2001:
8:00 a.m. - 12:00 noon
Committee of the Whole will meet in the Treadwell Room.
12:00 noon - 1:30 p.m.
LUNCH BREAK - no activities are planned.
1:30 p.m. - 5:00 p.m.
Full Board will meet in the Treadwell Room. An Executive Session is planned for the
latter part of the day and is anticipated to last 2 hours.
5:00 p.m. - Adjourn
7:18 p.m. - Alaska Airlines Flt. 67 departs Juneau for Anchorage.
Messages can be left at the Baranof Hotel: 586-2660, fax: 586-8315. Messages should
indicate that they are for participants attending the Board of Regents' meeting.
AGENDAS
Agenda
Board of Regents
Academic and Student Affairs Committee
Thursday, March 8, 2001; *1:30 p.m. - 4:00 p.m..
Treadwell Room, Baranof Hotel
Juneau, Alaska
Committee Members:
Chancy Croft, Chair
Joshua B. Horst
R. Danforth Ogg
Brian D. Rogers
Frances H. Rose
Michael J. Burns, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTION"The Academic and Student Affairs Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda
A. Approval of Bachelor of Science Degree Program in Health Sciences at the University of Alaska AnchorageIV. Ongoing IssuesB. Approval of Master's Degree Program in Cross-Cultural Studies and Deletion of Education Specialist Degree Program in Cross Cultural Studies at the University of Alaska Fairbanks
A. Exploration of Academic Quality MeasuresV. Future Agenda ItemsB. Update on UA Electronic Student Services
C. Status Report on Accreditation Activities
D. Discussion Regarding Institution of For-Credit Independent Study Course for Student Regents
E. Report on Protocol on Use of Rasmuson Bequests
F. Update on Regents' Scholarship
G. Discussion Regarding Tuition Waivers for Former Regents
VI. Adjourn
This motion is effective March 8, 2001."
III. Full Board Consent Agenda
A. Approval of Bachelor of Science Degree Program in Health Sciences at the University of Alaska AnchorageReference 1The Bachelor of Science in Health Sciences establishes a baccalaureate degree for health care professionals who complete a designated major in a health related field and meets the baccalaureate degree needs of Alaska's health care providers.
Reference 1 contains the Executive Summary for this program proposal.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve a Bachelor of Science degree program in Health Sciences at the University of Alaska Anchorage, with the stipulation that the new program be reviewed by the Board of Regents in five years for continuation. This motion is effective March 8, 2001."
B. Approval of Master's Degree Program in Cross-Cultural Studies and Deletion of Education Specialist Degree Program in Cross-Cultural Studies at the University of Alaska Fairbanks Reference 2
The intent of this action is to broaden the applicability and appeal of UAF's master's program in cross-cultural issues. The M.A. will serve the needs of educators which have been met by the Ed.S., but will also meet the needs of individuals employed in areas like business, government regulatory agencies, and human services. Use of existing courses and replacement of some of the Ed.S. courses with new ones means that there are no budget implications of these paired actions. There is a "waiting list" of 18 students, and the long-term estimate is that the program will enroll 15 students each year.
Implementation of the M.A. in Cross-Cultural Studies is consistent with the element of UAF's Academic Development Plan which emphasizes programs dealing with Alaska Natives and Alaska Native issues.
Reference 2 contains the Executive Summary for this program proposal.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve a Master's degree program in Cross-Cultural Studies and the deletion of the Education Specialist (Ed.S.) degree program in Cross-Cultural Studies at the University of Alaska Fairbanks, with the stipulation that the new program be reviewed by the Board of Regents in five years for continuation. This motion is effective March 8, 2001."
IV. Ongoing Issues
A. Exploration of Academic Quality MeasuresThe Systemwide Academic Council will discuss some of the ways academic quality can be measured and present some of the current practices being implemented at the University of Alaska. This includes standardized testing information and several examples of outcome based program assessments designed for specific programs.
B. Update on UA Electronic Student Services
Mike Sfraga, director, Statewide Office of Program Development, will provide an update on the University of Alaska's electronic student services now available via the World Wide Web. Director Sfraga will also discuss plans for additional services for students, faculty, staff, and Alumni.
C. Status Report on Accreditation Activities
The Systemwide Academic Council will provide an update regarding recent accreditation activities at their respective MAUs.
D. Discussion Regarding Institution of For-Credit Independent Study Course for Student Regents Reference 3
Members of the Systemwide Academic Council will discuss the viability of offering for-credit independent study courses for future student regents. Reference 3 contains the request forms used at each MAU for independent study approvals.
E. Report on Protocol on Use of Rasmuson Bequests
A report will be given regarding the protocols for use of the Rasmuson bequests in fisheries, economics, and the UA Museum.
F. Update on Regents' Scholarship
In November 1999, the Board of Regents approved the following criteria for the establishment of a Regents' Scholarship:
Name: Regents' Scholarship
Eligibility: University of Alaska junior, senior or graduate students in good standing.
Criteria: Demonstrated commitment and involvement in leadership and civic or professional service activities, and recognized academic achievement.
Selection: Initial screening by UA Foundation staff. Selection by a committee of five former members of the Board of Regents appointed annually by the chair of the Academic and Student Affairs Committee with the approval of the entire committee.
Funding: Endowment in UA Foundation from private donations from current and former members of the Board of Regents, and other funds designated by the Board of Regents.
Awards: First awardees will be selected in Spring 2000 for use in Fall Semester 2000. The number and amount of awards is dependent on the amount of funding received.
The committee will discuss the funding and future awards from this scholarship.
G. Discussion Regarding Tuition Waivers for Former Regents
The Academic and Student Affairs Committee will discuss the viability of offering tuition waivers for former members of the Board of Regents.
V. Future Agenda Items
VI. Adjourn
Agenda
Board of Regents
Finance, Facilities and Land Management Committee
Thursday, March 8, 2001; *1:30 p.m. - 5:00 p.m.
Gastineau Suite, Baranof Hotel
Juneau, Alaska
Committee Members:
Elsa Froehlich Demeksa, Chair
Mary Jane Fate
Kevin O. Meyers
Joe J. Thomas
Joseph E. Usibelli, Jr.
Michael J. Burns, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTION:"The Finance, Facilities, and Land Management Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda
A. Approval of FY03 Operating Budget Request GuidelinesIV. New BusinessB. Approval of FY03 Capital Budget Request Guidelines
C. Approval of the 2001 Land Management Development Plan
A. Approval of Schematic Design for UAF Power Plant Code Corrections Phase I ProjectV. Ongoing IssuesA. Status of University Investments in Capital FacilitiesVI. Future Agenda ItemsB. Discussion Regarding Delegated Authority for Facility and Land Management Operations
C. Status Report on Construction in Progress and Other Projects
A. Report on Land Management OperationsVII. AdjournB. UAA Master Planning & CIP Development
C. UAF Master Planning & CIP Development
D. UAS Master Planning & CIP Development
This motion is effective March 8, 2001."
III. Full Board Consent Agenda
A. Approval of FY03 Operating Budget Request Guidelines Reference 4President Hamilton and Pat Pitney, Director of Budget and Institutional Research, will lead the Finance, Facilities and Land Management Committee in a discussion about the university's FY03 operating budget request guidelines. The proposed operating budget guidelines are included in Reference 4. In many respects, the FY03 guidelines will represent a continuation of the goals and initiative areas included in the FY02 request. Included in the discussion will be an overview of the current budget distribution, a brief overview of the budget development process and the role of the Finance, Facilities, and Land Management Committee in the request process including important dates.
The FY03 operating request guidelines goal continues on the goal set out in the FY02 operating budget request guidelines:
Be the engine of economic development and diversification for the state of Alaska by:
~ Maintaining base level programs and services;
~ Focusing on programs responsive to state needs and opportunities in instruction, public service and research; and
~ Stopping Alaska's brain drain.The committee is asked to recommend approval of the operating budget guidelines in order to facilitate development of program initiatives.
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the FY2003 Operating Budget Request Guidelines as presented. This motion is effective March 8, 2001."
B. Approval of the FY03 Capital Budget Request Guidelines Reference 5
The Finance, Facilities, and Land Management Committee is asked to approve the FY03 Capital Budget Request Guidelines. A draft copy of the guidelines is included in Reference 5 and are similar to the guidelines used to develop UA's FY02 Capital Budget Request. The primary difference is an increase in the funding limit for new construction and major renovation. The increase recognizes the need for lab facilities in both Anchorage and Fairbanks.
Four project categories are included in the guidelines:
1. Highest Priority Facility Renewal and Replacement / Deferred Maintenance and Code Compliance
2. Essential Renewal and Replacement of Instructional and Telecommunications Equipment
3. New Construction / Major Renovation
4. Planning / OtherThere is an identified funding limit and a prioritized set of evaluation criteria for each project category. Because the four capital budget categories address various types of projects, the evaluation criteria and the level of importance of a given criterion differs by category.
For example, meeting safety and code requirement is the most important evaluation criteria for deferred maintenance projects but is not an appropriate evaluation criterion for new projects. In the request guidelines, the project evaluation criteria are shown in order of importance. The higher the evaluation criterion within the prioritized set, the more weight it carries in rating project requests within that category.
Following the request guidelines is a page containing a brief description of the project evaluation criteria. Budget Director Pat Pitney will review the draft capital budget request guidelines.
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents adopt the guidelines for the FY03 Capital Budget Request as presented. This motion is effective March 8, 2001."
C. Approval of the 2001 Land Management Development Plan
As indicated during the discussion with the committee last month, the public comment period regarding the university's 2001 Development Plan did not close until February 20, 2001. Vice President Beedle will share recent public comments with the committee. What follows is an exact excerpt from the February 9, 2001 agenda of the Finance, Facilities, and Land Management Committee. The President's recommendation remains unchanged.
In accordance with Regents' Policy 05.11.04.A.3 and .5, the Statewide Office of Land Management has prepared and is advertising and circulating for comment the 2001 Development Plan (Reference 1). The Development Plan identifies university investment properties throughout the state that are being considered for development by the university. The Development Plan is sent to legislators and over 225 communities. It is available for review at the three main campuses and is sent to individuals upon request. Advertisements soliciting comments on the Development Plan are run in four newspapers across the state: Anchorage Daily News, Fairbanks Daily News Miner, Juneau Empire, and Ketchikan Daily News. The 2001 Development Plan comment period ends on February 20, 2001.
Approval of the annual Development Plan is required in accordance with Regents' Policy 05.11.05.A.2, and represents the first step in determining the feasibility of a project. In keeping with the board's direction for responsible management practices, the public-noticing process prior to the approval of a plan allows the public an opportunity to identify and comment on potential conflicts relating to the properties proposed to be developed, and the administration an opportunity to gauge the general public's acceptance of such a proposal. Comments received on the Development Plan will be discussed with the committee. Should additional comments be received subsequent to the February 9 meeting and March 7-9, 2001 meeting of the Board of Regents, the committee will be updated during those meetings. Approval of the Development Plan begins the detailed and costly analysis of project feasibility.
Before proceeding with construction activity associated with any project within the Development Plan that is subsequently anticipated to involve disbursements in excess of $500,000, the administration has been and will continue to submit to the Finance, Facilities, and Land Management Committee for approval a specific updated plan for any such project, including the project budget and an economic feasibility analysis. The board will note that this is a slight change from prior practices, changing "receipts or disbursements" to "disbursements." It has been found that in several instances the university has been able to invest ("disburse") less than $250,000 but expect and actually receive well in excess of $500,000 in a short timeframe.
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the Land Management 2001 Development Plan as presented and directs the administration to continue its development efforts and carry out the plan to the extent practicable in accordance with the Regents' Policy and guidelines set forth above. This motion is effective March 8, 2001."
IV. New Business
A. Approval of Schematic Design for UAF Power Plant Code Corrections Phase I Project Reference 6BACKGROUND
The UAF Power Plant has been in service since 1964 and has seen many modifications since that time, the most extensive being the installation of a 10 MW steam turbine in 1981 and Boiler No. 4 in 1987. The state Fire Marshal cited numerous building code violations for the Power Plant in 1990. Despite multiple improvements after the 1990 code inspection, several important life safety considerations remain to be addressed. The boiler explosion in December 1998 emphasized that the control room needs to be relocated to provide power plant operators adequate emergency egress.The main problem with the facility is that it is over the maximum allowable area and height, which cannot be corrected. Other major items such as improving egress, the most serious issue, and emergency lighting, and fuel safety systems can be corrected. USKH has prepared a study and concept design for correcting these code violations. The total cost of all required work exceeds available funds. For this reason, the project is being considered in two phases. An unfunded Phase II contemplates the installation of a sprinkler system and new central fire pumps; the un-funded Phase II total project cost is estimated at $1,500,000.
PROJECT DESCRIPTION
The Phase I Project includes installing additional exits, relocating the control room, new emergency lighting, and safety improvements to the fuel and propane systems.The primary work item in Phase I is the construction of an exit stairway from the basement to the roof. This exit stairway will allow personnel a safe means of egress from any level of the power plant. This new structure will also include the new control room. There are several other exits that will be provided from the ground level to improve emergency egress. The emergency lighting system will be upgraded to current standards. The fuel oil system will be equipped with emergency shut off valves to comply with current codes. The propane system that is used to start boilers will be modified to comply with current codes.
The one-page budget and schematic materials are shown in Reference 6.
Total project cost estimate for the Phase I Project is $1,500,000.
CONSULTANT
USKH, Inc. of Fairbanks, Alaska is the design consultant for this project.FUNDING
The project is funded from the FY01 capital appropriation. The board approved this project in October 2000.SCHEDULE
Project Approval - October 2000
Schematic Approval - March 2001
Design Phase I Complete - April 2001
Bid/Award Phase I - May 1, 2001
Construction Phase I Complete - November 15, 2001
Phase II Design - TBDRegents' Policy 05.12.02.C provides that the Finance, Facilities, and Land Management Committee may provide schematic design approval for all projects, provided that the estimated total project cost does not exceed the previously approved project budget by more that 20 percent (20%). The $1,500,000 project budget for this project remains unchanged.
The President recommends that:
MOTION
"As required by Regents' Policy 05.12.02.C, the Finance, Facilities, and Land Management Committee approves the schematic design for the University of Alaska Fairbanks Power Plant Code Corrections Phase I Project as presented, and authorizes the university administration to bid and award contracts not to exceed a total project cost of $1,500,000. This motion is effective March 8, 2001."
V. Ongoing Issues
A. Status of University Investments in Capital FacilitiesVice President Beedle will update the committee regarding the ongoing investment in capital facilities throughout the system.
This is an information item; no action is required.
B. Discussion Regarding Delegated Authority for Facility and Land Management Operations Reference 7
Vice President Beedle will discuss proposed modifications to board policies on facility and land management operations. Should discussions so indicate, the administration will bring forward for action in June a proposal for policy revisions.
This is an information item; no action is required.
C. Status Report on Construction in Progress and Other Projects
Reference 8A status report on active construction projects approved by the Board of Regents is included in Reference 8. Vice President for Finance Joe Beedle and representatives from each MAU will be available to address any questions of the committee.
This is an information item; no action is required.
VI. Future Agenda Items
A. Report on Land Management Operations
B. UAA Master Planning & CIP Development
C. UAF Master Planning & CIP Development
D. UAS Master Planning & CIP Development
VII. Adjourn
Agenda
Board of Regents
Human Resources Committee
Thursday, March 8, 2001; *4:00 p.m. - 5:00 p.m.
Treadwell Room, Baranof Hotel
Juneau, Alaska
Committee Members:
Frances H. Rose, Chair
Chancy Croft
Joshua B. Horst
R. Danforth Ogg
Brian D. Rogers
Michael J. Burns, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTION"The Human Resources Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda
A. Approval of 1.5 Percent Increase to the Non-Union Staff Salary ScheduleIV. Ongoing IssuesA. Review of Policy Revision ScheduleV. New BusinessB. Human Resources Update
A. First Reading of Regents' Policy 04.05 - Salary AdministrationVI. Future Agenda ItemsVII. Adjourn
This motion is effective March 8, 2001."
III. Full Board Consent Agenda
A. Approval of 1.5 Percent Increase to the Non-Union Staff Salary ScheduleNon-union staff last received a salary grid adjustment in January 1994 in the amount of 3 percent. Regents' Policy 04.05.040 gives the Board of Regents the authority to approve salary schedules and the option to apply a cost of living or other adjustment to the schedule.
The university administration is recommending a 1.5 percent adjustment to the non-union staff salary schedule. This adjustment would go into effect on July 1, 2001.
The President recommends that:
MOTION
"The Human Resources Committee recommends that the Board of Regents approve, contingent upon legislative funding, a 1.5 percent increase to the non-union staff salary schedule, effective July 1, 2001. This motion is effective March 8, 2001."
IV. Ongoing Issues
A. Review of Policy Revision SchedulePage 3 of the Human Resources Committee agenda reflects a revised schedule for the continuing review of Regents' Policy Part IV - Human Resources.
B. Human Resources Update
The Human Resources update will include:
-- January Management Meeting briefing
-- Classification Project, Staff
-- Staff Development Initiative
V. New Business
A. First Reading of Regents' Policy 04.05 - Salary AdministrationVI. Future Agenda Items
Reference 9Reference 9 contains proposed changes to this chapter. This draft has been provided to the university community and input has been sought. A final reading and Board of Regents adoption is planned for the June 2001 meeting. Proposed changes will be reviewed with the committee.
VII. Adjourn
Agenda
Board of Regents
Committee of the Whole
Friday, March 9, 2001; *8:00 a.m. - 12:00 noon
Treadwell Room, Baranof Hotel
Juneau, Alaska
I. Call to Order
II. Adoption of Agenda
MOTION"The Committee of the Whole adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Presentation on Alaska Student Loan Program
IV. Full Board Consent Agenda
A. Status Report on the "University of Alaska College Savings Program," Approval of the Declaration of Trust for University of Alaska Savings Trust, Authorizing Chair Michael Burns to Execute Declaration of Trust for University of Alaska Savings Trust, and Adoption of Related Regents' PolicyV. Ongoing IssuesB. Approval of Revised Policy 10.01.04 - University of Alaska Southeast Mission Statement
C. Approval of Spending Plan for Natural Resources Project Proposals
D. Approval of Revised Policy 05.10 - Tuition and Student Fees
A. Report on University of Alaska Missions and MeasuresVI. Future Agenda ItemsVII. Adjourn
This motion is effective March 9, 2001."
III. Presentation on Alaska Student Loan Program
Diane Barrans, executive director of the Alaska Commission on Postsecondary Education, and Joe Beedle, vice president for Finance, will present information on the proposed Alaska Student Loan program entitled "Alaska Advantage" and its companion legislation.
IV. Full Board Consent Agenda
A. Status Report on the "University of Alaska College Savings Program," Approval of the Declaration of Trust for University of Alaska Savings Trust, Authorizing Chair Michael Burns to Execute Declaration of Trust for the University of Alaska Savings Trust, and Adoption of Related Regents' PolicyV. Ongoing IssuesAssociate Vice President Lynch and Senior Associate General Counsel Mark Neumayr will update the committee regarding progress in developing the University of Alaska College Savings Program. The current draft of the Declaration of Trust for the University of Alaska Savings Trust is included with the material sent to board members as a separate attachment. Any significant changes to the reference will be explained at the meeting.
A new Regents' Policy will need to be adopted to facilitate implementation of the College Savings Program, which will include incorporation of the Advance College Tuition program into the College Savings Program. Associate Vice President Lynch will discuss items of interest regarding the policy with the board.
As of this writing, the requested "no action" letter from the Securities and Exchange Commission authorizing the university to offer the program has not yet been received; however, based upon conversations with retained counsel, a favorable letter should be received prior to the board meeting. Associate Vice President Lynch is also scheduled to meet with the Internal Revenue Service in Washington, D.C. to discuss plan qualification issues prior to the board meeting. Subsequent to the meeting with the IRS, the detailed plan documents associated with the declaration will be finalized. Mr. Lynch will update the board on these issues at the meeting.
General Counsel Parrish will discuss the legal aspects of the program separately in executive session.
The President recommends that:
MOTION
"The Committee of the Whole recommends that the Board of Regents:
1. approve the form and content of the Declaration of Trust for the University of Alaska Savings Trust in substantially the form presented;2. authorize Chair Michael J. Burns to approve final details of the Declaration of Trust for University of Alaska Savings Trust and execute same and related documents on behalf of the University of Alaska; and
3. approve revised and retitled Regents' Policy 05.07.04 regarding the university's Postsecondary Education Savings Program.
This motion is effective March 9, 2001."
B. Approval of Revised Policy 10.01.04 - University of Alaska Southeast Mission Statement
The University of Alaska Southeast is seeking approval of a revised mission statement for their institution. This statement was approved by the University of Alaska Southeast Faculty Council at its February 2, 2001 meeting.
UNIVERSITY OF ALASKA SOUTHEAST
MISSION STATEMENTThe University of Alaska Southeast is an open enrollment, public university that provides postsecondary education for a diverse student body. UAS promotes student achievement and faculty scholarship, lifelong learning opportunities, and quality academic programs.
The University of Alaska Southeast dedicates itself to the following:
~ Achieving distinction as a learning community.
~ Developing programs and services rooted in its unique natural setting.
~ Developing educated citizens with a sense of personal ethics.
~ Serving as a center for culture and arts with a focus on Alaska Native traditions.
~ Contributing to the economic development of the region and the state through basic and applied research and public service.
~ Using technology effectively in all programs and services.
~ Forging dynamic partnerships with other academic institutions, governmental agencies and private industry.The President recommends that:
MOTION
"The Committee of the Whole recommends that the Board of Regents approve revised Regents' Policy 10.01.04 - University of Alaska Southeast Mission Statement. This motion is effective March 9, 2001."
C. Approval of Spending Plan for Natural Resources Project Proposals Reference 10
At its November 2000 meeting, the Board of Regents approved the following FY2001 Natural Resources Fund Budget:
UA Endowment Trust Fund spending allowance: $3,152,162
Less: Provision for land management costs : (298,957)
Available for NRF distributions : $2,853,205Spending Plan
Natural resources related activities:
NOAA/UA Facility - 150,000
UA Scholars Program provision - 168,706
Academic program support - 500,000
Natural resources project proposals - 412,576
Total: $1,231,282Other commitments and activities:
University of Alaska Press - 80,000
System-based scholarships - 80,000
President's discretionary awards - 150,000
Competitive grants program - 400,000
UA Scholars Program provision - 911,923
Total: $1,621,923Grand Total: $2,853,205
This budget includes $412,576 to be awarded through a competitive grant process to proposals for activities and projects related to natural resources. Priority was assigned by the campuses according to the following criteria:
~ quality of proposal and experience of the principal investigator(s);
~ importance of the proposal to the state's economy and management of natural resources;
~ concurrent, or possibility of future, external funding for implementation of the projected impact of one-time funding for projects not likely to attract external funding;
~ enhancement of activity or efficient use of resources with involvement of students, collaboration between senior and junior faculty, and/or collaboration among MAUs; and
~ outreach to K-12 students in areas related to the natural resources.Reference 10 includes the President's recommendation for a spending plan and distribution by category (Table 1) and a summary of the recommended distribution by MAU (Table 2).
Jim Lynch, associate vice president for Finance, and Jim Johnsen, chief of staff, will be available to answer any questions regarding the Land Grant Trust Fund or spending plan. The committee will be asked to recommend approval of the spending plan.
The President recommends that:
MOTION
"The Committee of the Whole recommends that the Board of Regents approve the distribution plan for the Natural Resources Fund awards for projects and activities related to natural resources as presented in Table 2 of Reference 11. This motion is effective March 9, 2001."
D. Approval of Revised Policy 05.10 - Tuition and Student Fees Reference 11
At the November 17, 2000 meeting of the Board of Regents, the administration presented a draft tuition and student fees policy and related regulations for a first reading and comment by the board and the university community. Reference 11 represents a draft of the proposed policies for which the administration is seeking approval and the related proposed regulations. Since the November meeting, several minor changes were made to the draft policy and regulations for purposes of clarification. Underlining of additions and strikethroughs of deletions highlight the changes to the drafts.
Some of the more significant issues that are addressed in the policy are as follows:
1. Defining the principal objectives in setting tuition and fee levels as (a) providing essential support to instructional programs, (b) making higher education more accessible to Alaskans, and (c) being cost competitive with other western states.2. Defining which tuition and fee charges will be approved by the board, the university president, or delegated to others:
a. Regular tuition and nonresident surcharges - Board of Regents.3. Establishing automatic inflation-based tuition adjustments based on an inflation index and advance notice to board and system governance.
b. Special market-based tuition and for-credit self-support course fees - university president subject to advance notice to the board, with authorization for delegation to chancellor by regulation (no delegation proposed at this time).
c. Special tuition, other (WWAMI Medical Program, WUE, National Student Exchange, and similar programs) - university president or designee.
d. Student government fees - in accordance with Regents' Policy 09.07.05(F).
e. Course, use, service and administrative fees - university president, delegated to chancellor and their designees by regulation.
f. Other fees - university president or designee.4. Expanding the nonresident surcharge waiver to dependent children of Alaska residents.
5. Limiting nonresident surcharge and other tuition waivers to dependent children under age 24.
6. Providing for statutory waivers for dependents of police, fire, or armed services personnel killed in the line of duty.
7. Providing for approval of formal tuition and fee deferred payment plans by the vice president for finance.
8. Requiring the publication of student fees in course schedules, handbooks and registration instructions, to the extent feasible.
9. Requiring posting of information regarding purpose and use of all fees on a web site accessible by students.
10. Requiring notice to students regarding the amount and purpose of any course fees at the beginning of the semester and an opportunity for student comment on the value of such fees during the student's teacher/course evaluation.
The current policy and regulation no longer fit the needs and practices of the university; therefore, the administration is seeking approval of a revised policy. Earlier drafts of the policy and regulations were distributed to members of the university community for comment and revision. Most recently, the proposed drafts were included in the Board of Regents agenda for its November 17, 2000 meeting with a request for submission of comments to Jim Lynch, associate vice president for Finance. As of this writing, no comments have been received. Upon approval of a Regents' Policy on tuition and fees, the university president will issue the companion regulations. Jim Lynch, associate vice president for Finance, will be available to answer questions regarding the proposed policies and regulations.
The President recommends that:
MOTION
"The Committee of the Whole recommends that the Board of Regents approve revised Regents' Policy 05.10 - Tuition and Student Fees. This motion is effective March 9, 2001."
A. Report on University of Alaska Missions and Measures Reference 12VI. Future Agenda ItemsPresident Hamilton and Pat Pitney, Director Budget and Institutional Research, will discuss the UA Missions and Measures submission. During the 2000 legislative session Senate Bill 281 was passed. This bill established performance measures for each state agency and the University. UA's response to SB281 is included in Reference 12.
VII. Adjourn
Agenda
Board of Regents
Meeting of the Full Board
Thursday-Friday, March 8-9, 2001
Treadwell Room, Baranof Hotel
Juneau, Alaska
I. Call to Order
II. Adoption of Agenda
MOTION"The Board of Regents adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Approval of Minutes
IV. President's Report
V. Approval of Resolution of Appreciation for Regent Joshua B. Horst
VI. Presentation on University of Alaska Advertising Campaign
VII. Public Testimony
VIII. Consent Agenda
A. Academic and Student Affairs CommitteeIX. New Business and Committee Reports1. Approval of Bachelor of Science Degree Program in Health Sciences at the University of Alaska AnchorageB. Finance, Facilities, and Land Management Committee2. Approval of Master's Degree Program in Cross-Cultural Studies and Deletion of Education Specialist Degree Program in Cross-Cultural Studies at the University of Alaska Fairbanks
1. Approval of the 2001 Land Management Development Plan (from FF&LM Meeting of February 9, 2001)C. Human Resources Committee2. Approval of Abrogation and Release of Restrictions Agreement, Bender Mountain (from FF&LM Meeting of February 9, 2001)
3. Approval of Land Acquisition Plan for University of Alaska Fairbanks, Poker Flat Research Range (from FF&LM Meeting of February 9, 2001)
4. Approval of FY03 Operating Budget Request Guidelines
5. Approval of FY03 Capital Budget Request Guidelines
6. Approval of the 2001 Land Management Development Plan
1. Approval of 1.5 Percent Increase to the Non-Union Staff Salary ScheduleD. Committee of the Whole1. Status Report on the "University of Alaska College Savings Program," Approval of the Declaration of Trust for University of Alaska Savings Trust, Authorizing Chair Michael Burns to Execute Declaration of Trust for University of Alaska Savings Trust, and Adoption of Related Regents' Policy2. Approval of Revised Policy 10.01.04 - University of Alaska Southeast Mission Statement
3. Approval of Spending Plan for Natural Resources Project Proposals
4. Approval of Revised Policy 05.10 - Tuition and Student Fees
A. Academic and Student Affairs CommitteeX. Alaska Commission on Postsecondary Education Report
B. Audit Committee
C. Committee of the Whole
D. Finance, Facilities, and Land Management Committee
E. Human Resources Committee
F. Nominating Committee
G. Planning and Development CommitteeXI. UA Foundation Report
XII. Future Agenda Items
XIII. Board of Regents' Comments
XIV. Executive Session
XVI. Acceptance of Bargaining Unit Contract between the University of Alaska and the Alaska Higher Education Crafts and Trades Employees, Local 6070
XVII. Adjourn
This motion is effective March 8, 2001."
III. Approval of Minutes
MOTION #1
"The Board of Regents approves the minutes of its regular meeting of November 16-17, 2000 as presented. This motion is effective March 8, 2001."
MOTION #2
"The Board of Regents approves the minutes of its emergency meeting of December 16, 2000 as presented. This motion is effective March 8, 2001."
MOTION #3
"The Board of Regents approves the minutes of its annual retreat of January 27-28, 2001 as presented. This motion is effective March 8, 2001."
IV. President's Report
V. Approval of Resolution of Appreciation for Regent Joshua B. Horst
WHEREAS, Joshua B. Horst has served with distinction as a member of the Board of Regents of the University of Alaska since 1999 when he was appointed by Governor Tony Knowles; and
WHEREAS, Joshua B. Horst entered the University of Alaska at UAS as an undergraduate in 1997, and is scheduled to graduate with a bachelor's degree in business management in the spring of 2001; and
WHEREAS, Joshua B. Horst was graduated from Golden West High School in Visalia, California, in 1994, and in 1994-95 attended the College of the Sequoias in Visalia before transferring to UAS; and
WHEREAS, Joshua B. Horst has been an honor student, and always found the time to be active in student government activities of UA, serving as president of the UAS Student Government in 1998-99; and
WHEREAS, Joshua B. Horst, as the president of the UAS Student Government, organized and moderated legislative and Congressional candidate debates, organized the 14th Annual Legislative Affairs Conference, spoke on behalf of the University before civic groups, and served as the commencement speaker at UAS on May 7, 1999; and
WHEREAS, Joshua B. Horst served as a member of the Teaching, Learning, Technology Roundtable, of the Coalition of Student Leaders of which he has been Chair since 1999, of the System Governance Council and of the Student Retention Committee; and
WHEREAS, Joshua B. Horst co-developed the new student ambassador program, and also served as a member of Alaska Lt. Gov. Fran Ulmer's advisory committee for the "Let's Vote Alaska! New Voters for a New Millennium" initiative; and
WHEREAS, Joshua B. Horst, as a regent and as chair of the Coalition of Student Leaders helped rally systemwide student support for the University's budget request, and helped gather 5,000 postcards from students to the governor, urging him to support the Board of Regents budget request in 1999; and
WHEREAS, Joshua B. Horst, as a regent, has been a member of the Academic and Student Affairs Committee, the Human Resources Committee and the Nominating Committee, and has represented the Board at commencements in Juneau, Ketchikan and Sitka; and
WHEREAS, Joshua B. Horst was selected for one of the prestigious Alaska Permanent Fund Program internships, and served as an information technology intern for Tyson's Corner Center in McLean, Virginia, during the summer of 2000; and
WHEREAS, Joshua B. Horst's activities as a student leader and regent don't seem to cut into the time he has to play racquetball, in which he is an Am Pro certified instructor, and the Assistant Racquetball Professional at the Juneau Racquet Club; he has also developed and taught racquetball classes at UAS and since 1997 has been a Juniors Racquetball instructor; and
WHEREAS, Joshua B. Horst served the Board of Regents with judicious attention to the concerns of his fellow regents and the administration while providing forthright and outstanding representation of the students and their concerns; and
WHEREAS, Joshua B. Horst is a valuable asset to the University of Alaska, and has earned the respect and esteem of his colleagues on the Board of Regents,
NOW, THEREFORE, BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of Josh's outstanding service and extends to him this statement of appreciation for his contributions to the advancement of higher education in Alaska; and
BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Joshua B. Horst with a copy incorporated in the official minutes of the March 7-9, 2001 meeting of the Board of Regents.
MOTION
"The Board of Regents approves the resolution of appreciation for Regent Joshua B.
Horst. This motion is effective March 8, 2001."
VI. Presentation on University of Alaska Advertising Campaign
Bob Miller, director of Statewide Public Affairs, will brief the Board of Regents regarding the current University of Alaska advertising campaign.
VII. Public Testimony [Scheduled for approx. 10:00 a.m.]
Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents' Officer following the meeting.
[RECESS until approximately 1:30 p.m. on Friday, March 9, 2001.]
FRIDAY, MARCH 9, 2001
VIII. Consent Agenda [Will begin following committee meetings]
MOTION
"The Board of Regents approves the recommendations of its standing committees as stated below. This motion is effective March 9, 2001."
A. Academic and Student Affairs Committee
1. Approval of Bachelor of Science Degree Program in Health Sciences at the University of Alaska Anchorage Reference 1MOTION
"The Board of Regents approves a Bachelor of Science degree program in Health Sciences at the University of Alaska Anchorage, with the stipulation that the new program be reviewed by the Board of Regents in five years for continuation. This motion is effective March 9, 2001."
2. Approval of Master's Degree Program in Cross-Cultural Studies and Deletion of Education Specialist Degree Program in Cross Cultural Studies at the University of Alaska Fairbanks Reference 2
MOTION
"The Board of Regents approves a Master's degree program in Cross-Cultural Studies and the deletion of the Education Specialist (Ed.S.) degree program in Cross-Cultural Studies at the University of Alaska Fairbanks, with the stipulation that the new program be reviewed by the Board of Regents in five years for continuation. This motion is effective March 9, 2001."
B. Finance, Facilities, and Land Management Committee
1. Approval of the 2001 Land Management Development Plan (from FF&LM Meeting of February 9, 2001)MOTION
"The Board of Regents approves the Land Management 2001 Development Plan as presented and directs the administration to continue its development efforts and carry out the plan to the extent practicable in accordance with the Regents' Policy and guidelines set forth above. This motion is effective March 9, 2001."
2. Approval of Abrogation and Release of Restrictions Agreement, Bender Mountain (from FF&LM Meeting of February 9, 2001)
MOTION
"The Board of Regents:
1. approves the resolution set forth in Reference 2;
2. authorizes the payment of $8,000 and any miscellaneous expenses the administration may deem appropriate; and
3. authorizes the director of the Statewide Office of Land Management to execute an 'Abrogation and Release of Restrictions' in substantially the same form as shown in Reference 2, thus abrogating the certain educational use deed restrictions to the Bender Mountain property, legally described as the SW4SW4NW4SW4 of Section 16, Township 1 North, Range 1 West, Fairbanks Meridian.
This motion is effective March 9, 2001."3. Approval of Land Acquisition Plan for University of Alaska Fairbanks, Poker Flat Research Range (from FF&LM Meeting of February 9, 2001)
MOTION
"The Board of Regents approves the Poker Flat Land Acquisition Plan (Reference 3), and authorizes the administration to proceed with the acquisition of parcels identified for acquisition as the identified parcels become available for acquisition and funding is available. This motion is effective March 9, 2001."
4. Approval of FY03 Operating Budget Request Guidelines Reference 4
MOTION
"The Board of Regents approves the FY2003 Operating Budget Request Guidelines as presented. This motion is effective March 9, 2001."
5. Approval of FY03 Capital Budget Request Guidelines Reference 5
MOTION
"The Board of Regents adopts the guidelines for the FY03 Capital Budget Request as presented. This motion is effective March 9, 2001."
6. Approval of the 2001 Land Management Development Plan
MOTION
"The Board of Regents approves the Land Management 2001 Development Plan as presented and directs the administration to continue its development efforts and carry out the plan to the extent practicable in accordance with the Regents' Policy and guidelines set forth above. This motion is effective March 9, 2001."
C. Human Resources Committee
1. Approval of 1.5 Percent Increase to the Non-Union Staff Salary ScheduleMOTION
"The Board of Regents approves, contingent upon legislative funding, a 1.5 percent increase to the non-union staff salary schedule, effective July 1, 2001. This motion is effective March 8, 2001."
D. Committee of the Whole
1. Status Report on the "University of Alaska College Savings Program," Approval of the Declaration of Trust for University of Alaska Savings Trust, Authorizing Chair Michael Burns to Execute Declaration of Trust for University of Alaska Savings Trust, and Adoption of Related Regents' PolicyIX. New Business and Committee ReportMOTION
"The Board of Regents:
1. approves the form and content of the Declaration of Trust for the University of Alaska Savings Trust in substantially the form presented;
2. authorizes Chair Michael J. Burns to approve final details of the Declaration of Trust for University of Alaska Savings Trust and execute same and related documents on behalf of the University of Alaska; and
3. approves revised and retitled Regents' Policy 05.07.04 regarding the university's Postsecondary Education Savings Program.This motion is effective March 9, 2001."
2. Approval of Revised Policy 10.01.04 - University of Alaska Southeast Mission Statement
MOTION
"The Board of Regents approves revised Regents' Policy 10.01.04 - University of Alaska Southeast Mission Statement. This motion is effective March 9, 2001."
3. Approval of Spending Plan for Natural Resources Project Proposals Reference 10
MOTION
"The Board of Regents approves the distribution plan for the Natural Resources Fund awards for projects and activities related to natural resources as presented in Table 2 of Reference 11. This motion is effective March 9, 2001."
4. Approval of Revised Policy 05.10 - Tuition and Student Fees Reference 11
MOTION
"The Board of Regents approves revised Regents' Policy 05.10 - Tuition and Student Fees. This motion is effective March 9, 2001."
A. Academic and Student Affairs Committee
B. Audit Committee
C. Committee of the Whole
D. Finance, Facilities, and Land Management Committee
E. Human Resources Committee
F. Nominating Committee
G. Planning and Development Committee
X. Alaska Commission on Postsecondary Education Report
A report will be given by members representing the Board of Regents on the Alaska Commission on Postsecondary Education.
XI. UA Foundation Report
A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees.
XII. Future Agenda Topics
XIII. Board of Regents' Comments
XIV. Executive Session
MOTION
"The Board of Regents goes into executive session at _________ A.S.T in accordance
with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of
which would have an adverse effect on the finances of the university related to:
~ Litigation
~ Labor
~ Land
~ Contract Negotiations
and matters that would affect the reputation or character of a person or persons including:
~ Personnel Matters
~ Naming of a Facility
The session will include members of the Board of Regents, President Hamilton, General
Counsel Parrish, and such other university staff members as the president may designate
and will last approximately _____ hour(s). Thus, the open session of the Board of
Regents will resume in this room at approximately _______ A.S.T. This motion is effective
March 9, 2001."
(To be announced at conclusion of executive session)
The Board of Regents concluded an executive session at _____ A.S.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university; and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately ______ hour(s).
XV. Approval of 2002 Meeting Schedule
Proposed 2002
Board of Regents' Retreat / January 19-20, 2002 / Girdwood
Regular Meeting / March 6-8, 2002 / Juneau
Annual Meeting / June 6-7, 2002 / Fairbanks
Regular Meeting / September 12-13, 2002 / Anchorage
Meeting re Budget / November 8, 2002 / Anchorage
Regular Meeting / December 5-6, 2002 / Fairbanks
The President recommends that:
MOTION
"The Board of Regents approves the meeting schedule for 2002 as presented. This motion is effective March 9, 2001."
XVI. Acceptance of Bargaining Unit Contract between the University of Alaska and the Alaska Higher Education Crafts and Trades Employees, Local 6070
Board of Regents' Policy 08.10.02 - Agreements with Collective Bargaining Agents, states:
No collective bargaining agreement shall be binding upon the Board of Regents without prior approval of the entire agreement by the Board of Regents.
Pursuant to this policy, the university administration had tentatively agreed upon a contract with the Alaska Higher Education Crafts and Trades Employees, Local 6070 (Local 6070) union prior to the March 7-9, 2001 Board of Regents' meeting. On February 6, 2001, Local 6070 members ratified the contract.
Pursuant to AS 23.40.215, the monetary terms of this collective bargaining agreement are subject to initial approval/disapproval and annual funding by the Alaska Legislature.
The President recommends that:
MOTION
"The Board of Regents accepts the bargaining unit contract between the University of Alaska and the Alaska Higher Education Crafts and Trades Employees, Local 6070 for the term of January 1, 2001 through December 31, 2003 as presented. This motion is effective March 9, 2001."
XVII. Adjourn