June-7-8
Board of Regents Meeting
June 7-8, 2001
Butrovich Building, UAF Campus
Fairbanks, Alaska
PUBLIC TESTIMONY WILL BE HEARD THURSDAY MORNING FROM APPROXIMATELY 10:00 a.m. TO 12:00 noon in the Regents' Conference Room, Butrovich Building 109, UAF Campus. »Sign-up sheets will be available starting at 7:30 a.m.
Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton following the meeting.
AGENDA REFERENCESFull agendas with references are sent to all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@alaska.edu.
MEETING SCHEDULETimes for board meetings are subject to modification within the June 7-8, 2001 timeframe.
Wednesday, June 6, 2001:
10:00 a.m. - 3:00 p.m.»
Tour of UAF Campus for Board of Regents
6:00 p.m. - 8:00 p.m.»
College of Fellows dinner at Chancellor Lind's.
Thursday, June 7, 2001:
8:00 a.m. - 10:00 a.m.»
Full Board will meet for President's Report and other reports in the Regents' Conference
Room 109 in the Butrovich Building.
10:00 a.m. - 12:00 noon»
The Full Board will meet to hear public testimony.
12:00 noon - 4:00 p.m.»
Academic and Student Affairs Committee will meet in the Regents' Conference Room.
12:00 noon - 5:00 p.m.»
Finance, Facilities, and Land Management Committee will meet in the Sherman Carter
Conference Room.
4:00 p.m. - 5:00 p.m.»
Human Resources Committee will meet in the Regents' Conference Room.
6:00 p.m. - 8:00 p.m.»
Reception at President's Residence for Board of Regents and invited guests.
»
Friday, June 8, 2001:
7:30 a.m. - 9:00 a.m.»
The Audit Committee will meet in the Regents' Conference Room. Finance, Facilities,
and Land Management Committee members will join at 8:30 a.m. to hear the GASB Presentation.
9:00 a.m. - 10:00 a.m.»
The Planning and Development Committee will meet in the Regents' Conference Room.
10:00 a.m. - 12:00 noon»
The Committee of the Whole will meet in the Regents' Conference Room.
12:00 noon - 1:00 p.m.»
The Planning and Development Committee will resume its meeting in the Regents' Conference
Room in Executive Session.
1:00 p.m. - 2:30 p.m.»
The Committee of the Whole will resume its meeting in the Regents' Conference Room.
2:30 p.m. - 5:00 p.m.»
The Full Board will meet in the Regents' Conference Room. An Executive Session is
planned for the latter part of the day and is anticipated to last 1» hours.
5:00 p.m. - Adjourn
6:36 p.m.»
Alaska Airlines Flt. 136 departs Fairbanks for Anchorage.
Messages can be left at the Board of Regents' Office: 474-7908, fax: 474-6342. Messages
should indicate that they are for participants attending the Board of Regents' meeting.
AGENDAS
Agenda»
Board of Regents»
Academic and Student Affairs Committee»
Thursday, June 7, 2001; *12:00 noon - 4:00 p.m.
Regents' Conference Room 109, Butrovich Building»
University of Alaska Fairbanks Campus
Fairbanks, Alaska
Committee Members:»
Chancy Croft, Chair»
Joe Hardenbrook
Marlene Johnson
Brian D. Rogers
Frances H. Rose
Michael J. Burns, Board Chair
I. »»Call to Order
II. »»Adoption of Agenda
MOTION"The Academic and Student Affairs Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda
A. Approval of Bachelor of Arts in Education Degree Programs at the University of Alaska Anchorage, University of Alaska Fairbanks, and University of Alaska Southeast, and Approval of a Bachelor of Liberal Studies Degree Program at the University of Alaska AnchorageIV. Ongoing IssuesB. Approval of Degree Programs at the University of Alaska Anchorage
1. Certificate in LogisticsC. Approval of Degree Programs at the University of Alaska Fairbanks2. Certificate in Practical Nursing
3. Associate of Applied Science in Process Technology, Kenai Peninsula College
4. Major Revision to Certificate and Associate of Applied Science in Electronics Technology
1. Certificate and Associate of Applied Science in Tribal ManagementD. Approval of Certificate in Outdoor Management at the University of Alaska Southeast2. Certificate and Associate of Applied Science in Emergency Services
3. Certificate and Associate of Applied Science in Dental Assisting
4. Associate of Applied Science in Process Technology, Tanana Valley Campus
5. Bachelor of Science and Master of Science in Computer Science
6. Master of Science in Statistics
7. Master of Arts in Administration of Justice
A. Update on Accreditation Status at the University of Alaska FairbanksV. New BusinessB. Discussion Regarding Entrance Requirements to the University of Alaska
C. Report on Summer 2001 Activities and Institutes at the University of Alaska
VI. Future Agenda Items
VII. Adjourn
»
This motion is effective June 7, 2001."
III. »Full Board Consent Agenda
A. »Approval of Bachelor of Arts in Education Degree Programs at the University of Alaska Anchorage, University of Alaska Fairbanks, and University of Alaska Southeast, and Approval of a Bachelor of Liberal Studies Degree Program at the University of Alaska Anchorage»- Reference 1Reference 1 contains the summary sheets for these programs. Members of the Systemwide Academic Council and the heads of the Education departments at the three MAUs will respond to questions.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Bachelor of Arts in Education degree programs at the University of Alaska Anchorage, University of Alaska Fairbanks, and University of Alaska Southeast; and approve of a Bachelor of Liberal Studies degree program at the University of Alaska Anchorage. This motion is effective June 7, 2001."
B. »Approval of Degree Programs at the University of Alaska Anchorage»- Reference 2
Summary sheets for the following proposed degree programs are found in Reference 2. Members of the Systemwide Academic Council will respond to questions regarding these programs.
1.»Certificate in LogisticsThe President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Certificate in Logistics at the University of Alaska Anchorage. This motion is effective June 7, 2001."
2.»Certificate in Practical Nursing
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Certificate in Practical Nursing at the University of Alaska Anchorage. This motion is effective June 7, 2001."
3.»Associate of Applied Science in Process Technology, Kenai Peninsula College
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Associate of Applied Science in Process Technology degree program at Kenai Peninsula College, University of Alaska Anchorage. This motion is effective June 7, 2001."
4.»Major Revision to Certificate and Associate of Applied Science in Electronics TechnologyThe President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the major revisions to the Certificate and Associate of Applied Science degree programs at the University of Alaska Anchorage. This motion is effective June 7, 2001."
C.»Approval of Degree Programs at the University of Alaska Fairbanks»- Reference 3
Summary sheets for the following proposed degree programs are found in Reference 3. Members of the Systemwide Academic Council will respond to questions regarding these programs.
1.»Certificate and Associate of Applied Science in Tribal ManagementThe President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Certificate and Associate of Applied Science in Tribal Management degree program at the University of Alaska Fairbanks. This motion is effective June 7, 2001."
2.»Certificate and Associate of Applied Science in Emergency Services
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Certificate and Associate of Applied Science in Emergency Services degree program at the University of Alaska Fairbanks. This motion is effective June 7, 2001."
3.»Certificate and Associate of Applied Science in Dental Assisting
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Certificate and Associate of Applied Science in Dental Assisting degree program at the University of Alaska Fairbanks. This motion is effective June 7, 2001."
4.»Associate of Applied Science in Process Technology, Tanana Valley Campus
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Associate of Applied Science in Process Technology degree program at the Tanana Valley Campus, University of Alaska Fairbanks. This motion is effective June 7, 2001."
5.»Bachelor of Science and Master of Science in Computer Science
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Bachelor of Science and Master of Science in Computer Science degree programs at the University of Alaska Fairbanks. This motion is effective June 7, 2001."
6.»Master of Science in Statistics
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Master of Science in Statistics degree program at the University of Alaska Fairbanks. This motion is effective June 7, 2001."
7.»Master of Arts in Administration of Justice
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Master of Arts in Administration of Justice degree program at the University of Alaska Fairbanks. This motion is effective June 7, 2001."
D.»Approval of Certificate in Outdoor Management at the University of Alaska Southeast»- Reference 4
A summary sheet for the proposed degree program is found in Reference 4. Members of the Systemwide Academic Council will respond to questions regarding this program.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Certificate in Outdoor Management degree program at the University of Alaska Southeast. This motion is effective June 7, 2001."
IV.»Ongoing Issues
A.»Update on Accreditation Status at the University of Alaska FairbanksProvost Paul Reichardt will update the committee on the status of the accreditation review for the University of Alaska Fairbanks.
B.»Report on Summer 2001 Activities and Institutes at the University of Alaska
Regent Croft has requested a report on activities and institutes taking place at the University of Alaska campuses during summer 2001. Following is a list of some of the activities taking place on or being sponsored by the University of Alaska.
University of Alaska Anchorage
Travel Courses:
Archaeology of the Russian Far East: Anthropology Field School
Archaeology of the St. Paul Islands: Anthropology Field School
China: An Introductory Study Tour
Civil War Study Tour of Virginia
The Renaissance and Rome: a guided language visit to ItalyField Schools:
Alaska Earth Science Field School
Colorado Plateau: Basin and Range Geological Field Studies
The Chilkoot Trail: Canadian Studies Field Study
Ichthyology: Biology Kodiak Island Field School
Field Trips in Geology
Kenai Peninsula Geology Field Studies
Plant Ecology Field School
Recreational BotanyPrograms for High School Students:
Advance Program
CITC Youth Enrichment Program
Della Keats
Seawolf Summer Speech and Debate InstituteProfessional Development:
Adult Education
Culinary Tour of Alaska
INSTEP: Internship for Native Student Training and Education Program
Multicultural Mental Health Institute
Public Administration: Government, the Economy and Globalization
Special Education Accelerated Endorsement ProgramCommunity Interest:
Papermaking
Inlet Art Workshops in Ceramics and BookmakingUniversity of Alaska Fairbanks
Programs for K-12 Students:
UAF Nanook Basketball Academy
Upward Bound
Summer Fine Arts Camps
Flat Bread from Many Countries Lecture
Rural Alaska Honors Institute
UAF Summer Recreation Camp
Earthworms: Mighty Recyclers Lecture
Kitchen Chemistry for Kids Lecture
Finance Education Camp - Online Investing
Suzuki Institute
Alaska Science Research Academy
Volleyball CampProfessional Development:
Groves Conference: The American Family We Want to Know: How Alaska Families are Surviving Amid Rapid Social Change
Emerging Leaders Institute
Athabaskan Language Development Institute
Alaska Teacher Placement Job FairCommunity Interest:
KUAC Family Day
Fairbanks Summer Arts Festival
Georgeson Botanical Garden LecturesUniversity of Alaska Southeast
Programs for K-12 Students:
College BoundProfessional Development:
Teacher Staff Development Institute
ARCTIC Professional Education Center Conference
Breadloaf (Middlebury College Graduate Program)
Visiting Educators
Forest Service Conference
Leadership Communication 2001
National Geographic Visit
Sealaska Heritage Foundation Language InstituteCommunity Interest:
Taiwanese Sister City Visting GroupC.»Discussion Regarding Entrance Requirements to the University of Alaska»-»
Reference 5Regent Croft has requested a discussion regarding entrance requirements to the University of Alaska. Reference 5 includes tables outlining criteria for admission to certificate/associate degree programs and to baccalaureate programs.
V. »New Business
VI.»»Future Agenda Items
VII. »»Adjourn
Agenda»
Board of Regents»
Finance, Facilities and Land Management Committee»
Thursday, June 7, 2001; *12:00 noon - 5:00 p.m.
Sherman Carter Conference Room, Butrovich Building»
University of Alaska Fairbanks Campus
Fairbanks, Alaska
Committee Members:»
Elsa Froehlich Demeksa, Chair»
Mark Begich
Kevin O. Meyers
Joe J. Thomas
Joseph E. Usibelli, Jr.
Michael J. Burns, Board Chair
I. »»Call to Order
II. »»Adoption of Agenda
MOTION:"The Finance, Facilities, and Land Management Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda
A. Authorization to Sell Approximately 2.5 Acres in Seward, AlaskaIV. New BusinessB. Authorization to Accept Old Fairbanks Courthouse and Fairbanks Parking Structure From the State of Alaska
C. Acquisition of Lot A-A USS 2391, UAS Auke Lake Campus
D. Approval of Revisions to Regents' Policy 05.11.05 - Real Property Agreements and Regents' Policy 05.12 - Facilities
E. Acceptance of the FY02 Capital Budget Appropriations and Approval of the Capital Budget Appropriation Distribution Plan
A. Project Approval of UAF Toolik Field Station Natural Gas Conversion ProjectV. Ongoing IssuesA. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other ProjectsVI. Future Agenda Items
A. Report on Land Management OperationsVII. AdjournB. UAF Master Planning & CIP Development
C. UAA Master Planning & CIP Development
D. UAS Master Planning & CIP Development
This motion is effective June 7, 2001."
III. »»Full Board Consent Agenda
A.»Authorization to Sell Approximately 2.5 Acres in Seward Alaska»-»IV.»New Business
Reference 6Prior to the August 1999 Board of Regents' meeting in Seward, and again in February 2001, the board was briefed regarding university activities in that community. The administration has continued working with the Kenai Fjords National Park ("NPS"), the Chugiak National Forest, and the City of Seward regarding the construction of a 15,700 gross square foot ("gsf") office and an 11,100 gsf visitor center, including a modern smart classroom for 2-way distance delivery of university and NPS programs. The concept continues to place the facility in Seward on a portion of the university's 6.8 acre upland tract that is currently occupied by the 5,934 gsf K.M. Rae Building (1982 construction cost of $1.0 million), the 4,429 gsf 4-plex apartment building (1976 construction cost of $214,000), and 38 parking spaces on 0.6 acres dedicated for use by the Alaska SeaLife Center through 2025. Because of the hillside and drainage, less than 4 of the university's 6.8-acre tract are suitable for development. That tract includes the 0.6 acres underlying the SeaLife Center parking.
As indicated in February, the School of Fisheries and Ocean Sciences and UAF have decided to withdraw university obligations toward the facility, so no university resources will be committed to a long-term presence in the new visitor center.
Federal construction is anticipated to begin in March 2003, for completion in April 2004, at an estimated cost of $8.7 million. Two and one-half million dollars ($2.5 million) in federal funds have been appropriated to the federal agencies for scoping, design, and land acquisition. The federal government plans on adding to the footprint of the K.M. Rae Building and constructing a second and possibly third floor over some or all of the existing structure, tying the facility's view-shed into that of the Alaska SeaLife Center. The smaller footprint appears to be preferred for political and aesthetic reasons.
The federal government's functional analysis document reflecting its embrace of the smart classroom vision, defines how federal funding will be expended for a classroom that will benefit the community through, among other uses, "lecturing, holding public meetings, conducting multi-purpose classes, and facilitating environmental education programs." No university funding is anticipated to be required for construction, but periodic access charges and equipment upgrade charges might be assessed depending upon relative usages. Initially, the university will support the effort through sponsorship of consulting work by Cornell University, a leader in development of such facilities. Statewide staff continue to coordinate bandwidth access and other infrastructure needs with university and local school district officials likely to utilize the facility.
Since February, the parcel has been enlarged slightly, from approximately 2.4 to 2.53 acres. This allows both parties to share, and the federal government pays $50,000 for, one-half of the non-buildable 20-foot utility easement area between the parcels, thus matching city zoning 10-foot property setbacks.
In February, the administration reported that the property was appraised at $1.68 million. At the time, the federal government believed that it could accommodate all of its parking needs, including the 38 dedicated SeaLife Center spaces within the site, and the property had been appraised as if unencumbered by the remaining 25 years on the parking agreement. The federal government had considered asking the university for additional land, but all parties have rejected that concept. Alternatively, the federal government has considered revaluing the property to reflect the adverse impact of the long-term commitment for 38 parking spaces, hoping to use the savings to buy parking elsewhere. The appraisal, reviewed and accepted by the university, indicates that the value of the property should be reduced by $270,000. The university has informed the federal government that it will not sell the property at the reduced price, and has offered to reduce the 2.53-acre parcel size by the 0.6 acres underlying the parking and provide an easement during the remaining 25-year life of the SeaLife Center agreement, and work with the SeaLife Center to modify the parking agreement to allow the reconfiguration of the dedicated spaces and improved traffic flow and landscaping in that area.
At this time, the administration believes that the federal government will purchase the full 2.53 acres at $1.68 million, with the president being granted authority to sell the smaller parcel, approximately 1.9 acres and excluding the SeaLife Center parking area, at a reduced price at or above market value, if deemed in the university's best interest.
Net proceeds from the sale will be deposited into the Inflation Proofing Fund of the Land-Grant Trust Fund pending board approval of a plan for reinvestment or other use of the funds.
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents authorize the sale of the K.M. Rae Building, including approximately 2.5 acres, or portion thereof, as determined by the president to be in the best interest of the university, and authorizes the university president or designee to execute any or all documents required to close the sale. This motion is effective June 7, 2001."
B.»Authority to Accept Old Fairbanks Courthouse and Fairbanks Parking Structure from the State of Alaska»- Reference 7
Tanana Valley Campus (TVC) enrollment has increased by 25 percent over the past five years and with the increased interest in vocational education, continuing education, professional development, and corporate training opportunities, TVC will continue to grow. TVC needs additional office, lab, classroom, and student support space to accommodate its students. In addition, the acquisition of the Court House comes at an opportunistic time due to this foreseeable growth and the lack of space available to TVC in its current location in the Chena Building. The addition of the parking garage would be a great benefit to ease of accessibility to its programs.
The State of Alaska Court System has outgrown its current facility and is offering to transfer ownership of the Old Fairbanks Courthouse Building to the university, along with the Fairbanks Parking Structure, for $1.00. The Fairbanks Courthouse building was constructed in 1962 and was the primary location for the State of Alaska Court System offices for almost 40 years. The Courthouse building consists of approximately 78,000 gross square feet, and 53,000 assignable square feet, within four stories. The state's risk management office lists the replacement value at $11 million.
The Fairbanks Parking Structure was constructed in 1975 and is used by the city and the state. The Fairbanks Parking Structure consists of approximately 300 parking spaces within three stories. The state's risk management office lists the replacement value at $7.6 million.
The Fairbanks Courthouse building will provide a comfortable atmosphere and great potential for TVC's growth. This building will allow TVC to develop a true campus presence in the downtown area by providing enough space for consolidation of its operations and enhanced student and community support activities. The new facilities would also provide adequate parking, making it much more accessible and safer for community users.
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the transfer and authorize the director of the Office of Land Management to sign any and all documents necessary or appropriate to apply for, acquire, and maintain ownership of the Old Fairbanks Courthouse and Parking Structure properties and improvements in Fairbanks, Alaska. This motion is effective June 7, 2001."
C.»Acquisition of Lot A-A USS 2391, UAS Auke Lake Campus»- Reference 8
The University of Alaska Southeast (UAS) has a need to acquire all or a portion of a 1.96 acre parcel of land located at 12020 Mendenhall Loop Road, adjacent and south of the UAS student housing complex near the UAS Auke Lake campus (Reference 8).
The acquisition of the northern portion of this lot will allow the university to develop a future addition to Banfield Hall in a logical and efficient location (Reference 8) within the confines of the challenging topography. The planned building expansion may be severely restricted and possibly unworkable without the acquisition of this property. Acquisition is also expected to provide a more direct and cost effective route for a new gravity-fed sewer line to serve the student housing complex. In addition to these benefits, the campus could rent the existing 4-bedroom log house located on the southern edge of the lot to generate revenue or utilize it for staff or student housing.
Board of Regents' Policy 05.11.05 requires that real property transactions that have not been approved as part of a Campus Land Acquisition Plan or a Development Plan and are expected to cost more than $250,000 require board approval. Although the 1983 UAS Juneau Land Acquisition Plan does recommend the acquisition of parcels adjacent to the campus, it does not specifically identify this parcel. Additionally, with a current assessed value of $281,100, the administration anticipates that the negotiated fair market value will exceed the $250,000 limit requiring board approval.
The administration proposes that a loan be provided from the Land-Grant Trust Fund Inflation Proofing Fund to UAS for up to the full purchase price of this property. The term of the loan will be for a period not to exceed 10 years at a rate of 6 percent per annum with minimum annual payments in an amount sufficient to cover the interest. The unpaid balance will be due in full at the end of 10 years.
Contingent on completion of a thorough due diligence evaluation of the parcel, and acceptable terms and conditions for the fair market value acquisition of all or a portion of this parcel, the Office of Land Management recommends acquisition.
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents authorize and direct the director of the Office of Land Management to sign any and all documents necessary to negotiate and acquire ownership of all or a portion of the property and improvements located on Lot A-A, USS 2391, Juneau, Alaska for fair market value. This motion is effective June 7, 2001."
D.»Approval of Revisions to Regents' Policy 05.11.05 - Real Property Agreements and Regents' Policy 05.12 - Facilities»- Reference 9
Joe Beedle, vice president for Finance, will discuss proposed modifications to board policies on facility and land management operations. The revisions proposed for Review and Execution of Real Property Agreements, P05.11.05.A, include an increase in the transaction level (from $100,000 to $250,000) at which the vice president for finance shall provide advance notice to the board, and adds a requirement that any development-related construction activity in excess of $750,000 must be approved by the board.
The proposed revisions include:
1. a requirement that the cost of all furniture, fixtures, and equipment necessary for occupancy and use of a facility, including public art, be incorporated into the project budget;»
2. increase in the approval level of the board for the selection of acceptance of public art from $25,000 to $50,000;»
3. an increase in the capital project approval level as follows--for the MAUs from $125,000 to $250,000; for the university's chief finance officer from $250,000 to $500,000; for the university's chief finance officer with three-day advance notice to the FF&LM Committee chair from $500,000 up to $750,000; and for the chair of the FF&LM Committee from $1.0 million to $1.5 million with a three-day advance notice to the FF&LM Committee; and
4. an increase in the approval level of the university's chief finance officer from $150,000 to $250,000 for preliminary project planning and design prior to formal capital project approval.The changes proposed are consistent with the discussion by the committee in March.
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommend that the Board of Regents adopt the modifications to Regents' Policies 05.11.05 and 05.12, as presented in Reference 9, as may be amended by the Finance, Facilities, and Land Management Committee, and authorize the vice president for finance to adjust previously approved project cost authorizations consistent with this revision to Regents' Policy. This motion is effective June 7, 2001."
E.»Acceptance of the FY02 Capital Budget Appropriations and Approval of the Capital Budget Appropriation Distribution Plan»- Reference 10
Joe Beedle, vice president for Finance, and Pat Pitney, director of Budget and Institutional Research, will present a summary of the FY02 capital budget appropriations and a proposed distribution plan. The university's FY02 capital request included $56.8 million in general funds and $37.0 million in non-general fund authority. The Legislature appropriated $29.4 million in general funds and $37.0 million in non-general fund authority to university projects. Within the $29.4 million appropriation, two university projects were directed through state agencies. The KUAC digital receiver was included in the Department of Administration budget, and the Kodiak parking lot expansion project was appropriated within the Department of Community and Economic Development budget. As of this writing, the governor has not signed the appropriations into law.
Reference 10 includes an FY02 Capital Budget Appropriation Summary of the university-related appropriations by budget source and department and an FY02 Capital Budget Appropriation Distribution Plan that compares the university's FY02 capital requests to the FY02 appropriations from the legislature.
The President recommends that:
MOTION #1
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents accept the FY02 capital budget appropriation as presented. This motion is effective June 7, 2001."
MOTION #2
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the FY02 Capital Budget Appropriation Distribution Plan as presented. This motion is effective June 7, 2001."
A.»Approval of UAF Toolik Field Station Natural Gas Conversion Project»- Reference 11V.»Ongoing IssuesBACKGROUND
The Toolik Field Station (TFS) is operated and maintained by the Institute of Arctic Biology (IAB) and the University of Alaska Fairbanks (UAF) for the National Science Foundation. The station is located at milepost 284.5 on the Dalton Highway on the southeast shore of Toolik Lake. This location affords access to three major physiographic provinces including the Brooks Range, the Arctic foothills, and the Arctic Coastal Plain. A magnificent ecological transect from tundra to taiga stretches along the Dalton Highway from Prudhoe Bay to Fairbanks.Over the last two decades, the TFS has played a central role in terrestrial and aquatic research in the Arctic. Scientists and students from 39 states and 25 countries have recognized these opportunities and, over the past 20 years, have produced over 351 publications, two books, and 45 theses featuring work at the TFS.
The station is within the boundaries of the protected area of the Toolik Resource Natural Area. The IAB/UAF have a long-term lease with the Bureau of Land Management and the North Slope Borough. The station is situated on a former pipeline construction pad. All utilities including an electrical power plant that uses diesel fuel are provided by TFS. The current laboratories and support facilities are a mixture of new and old construction. The National Science Foundation has funded most of the upgrades to the facilities infrastructure. An existing natural gas pipeline runs along the Dalton Highway from Prudhoe Bay to Alyeska Pipeline Service Company's Pump Station 4.
PROJECT SCOPE
Diesel fuel is the energy source that provides electricity and heat for the TFS facilities. Use of diesel carries risks of spills, produces pollution, is expensive, and is not in keeping with the nature, values, and purposes of TFS and its scientific community. The facility is operational only in the summer months.Conversion of TFS from diesel to natural gas would require the following:
-- Permission and cooperation by Alyeska
-- Construction of a pressure reducing station (to be located adjacent to the existing gas line)
-- Construction of a gas supply line from the reducing station to TFS (approx. 5,700 ft.)
-- Purchase and installation of a gas turbine electrical generator
-- Construction of a gas distribution system at TFS
-- Conversion of existing furnaces to natural gasThe scope of work to be performed under project approval will be an engineering study that would include but not be limited to the following tasks:
Right-of-Way:
BLM approval of pad for pressure reducing station
BLM approval of gas line construction
Environmental issues
Administrative:
Memorandum of Agreement between appropriate entities
Operational and liability issues
Engineering:
Work with Alyeska to develop concept design for let-down station (pressure reducing station)
Identify the communication and power requirements
Preliminary design of gas supply line and distribution system for TFS
Develop total project costWhen the concept design is accepted, administrative issues are resolved, and the budget is approved, the project will be presented to the committee for schematic approval.
FUNDING
Funding in the amount of $1,000,000 is provided by the BP and Phillips Alaska contributions to the University of Alaska Foundation.SCHEDULE
Project Approval - June 7, 2001
Schematic Approval - December 2001
Bid Project - March 2002
Complete Construction - October 2002The President recommends that:
MOTION
"As required by Regents' Policy 05.12.04, the Finance, Facilities, and Land Management Committee approves the UAF Toolik Field Station Gas Pipeline as presented and authorizes the university administration to proceed with the planning, design, and professional services efforts as presented within available funds. Further, the Finance, Facilities, and Land Management Committee recommends that its chair be granted authority to approve the schematic portion of the project. This motion is effective June 7, 2001."
A.»Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects- Reference 12VI.»Future Agenda ItemsJoe Beedle, vice president for Finance, and representatives from each MAU will update the committee regarding the ongoing investment in capital facilities throughout the system and provide a status report on active construction projects approved by the Board of Regents, which is included in Reference 12. This is an information item; no action is required.
A. Report on Land Management Operations
B. UAA Master Planning & CIP Development
C. UAF Master Planning & CIP Development
D. UAS Master Planning & CIP Development
VII. »Adjourn
»
Agenda»
Board of Regents»
Human Resources Committee»
Thursday, June 7, 2001; *4:00 p.m. - 5:00 p.m.
Regents' Conference Room 109, Butrovich Building»
University of Alaska Fairbanks Campus
Fairbanks, Alaska
Committee Members:»
Frances H. Rose, Chair»
Chancy Croft
Joe Hardenbrook
Marlene Johnson
Brian D. Rogers»
Michael J. Burns, Board Chair
I. »»Call to Order
II. »Adoption of Agenda
MOTION"The Human Resources Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda
A. Approval of Temporary Re-employment for FY99 Retirement Incentive Program ParticipantIV. Ongoing IssuesA. Final Reading of Regents' Policy 04.05 - Salary AdministrationV. New BusinessB. Human Resources Update
VI. Future Agenda Items
VII. Adjourn
This motion is effective June 7, 2001."
III. »»Full Board Consent Agenda
A.»Approval of Temporary Re-employment for FY99 Retirement Incentive Program Participant
Alaska Statutes governing the University of Alaska's Retirement Incentive Program (RIP) provide that, "the University of Alaska may enter into a personal services contract with an individual who was appointed to retirement under sections 22-35 of this act if the Board of Regents for the University of Alaska…determines that there is a compelling reason to do so because of the individual's specialized or extensive experience that related to a particular program or project of the …university."
The President recommends that:
MOTION
"The Human Resources Committee recommends that the Board of Regents approve the appointment of Amelia Houtchens (UAF) to a temporary position or project contract, not to exceed 49 percent of her previous base salary. This appointment may not include retirement, health or leave benefits, except social security replacement if required by the IRS. This motion is effective June 7, 2001."
IV. »Ongoing Issues
A.»Final Reading of Regents' Policy 04.05 - Salary Administration»- Reference 13Regents' Policy 04.05 was first reviewed at the March 2001 Board of Regents meeting. The final draft (Reference 13) was revised as follows:
04.05.010
--Add a statement that components of the total compensation package will be communicated on a regular basis to staff.
--Replace the word "intent" with an affirmative statement regarding the University's total compensation package.
--Remove the statement regarding uniform and consistent implementation of Regents' Policy and University Regulation - extraneous.
--Expand the statement regarding who is covered by this Policy.
04.05.020 and 04.05.030
--Retain two sections.
--Retitle 04.05.020 to better match text.
--Reorder and group statements on classification.
04.05.040
--Clarify Board of Regents' role in approving salary structures and applying cost of living or other salary adjustments.
--Remove "Officers serve at the pleasure of the president" - this information belongs elsewhere in Policy.
--Standardize language referencing regulations.
04.05.060
--Remove non-measurable elements referenced in geographic salary differentials
04.05.080
-- Limit responsibility for master plans and plan documents to those "operated by" the University of Alaska
B.»Human Resources Update
The Human Resources update will address the Career Planning component of the Professional Development Program and the status of the Classification Project.
V. »New Business
VI. »Future Agenda ItemsVII. »»Adjourn
Agenda
Board of Regents
Audit Committee
Friday, June 8, 2001; *7:30 a.m. - 9:00 a.m.
Regents' Conference Room 109, Butrovich Building
University of Alaska Fairbanks Campus
Fairbanks, Alaska
Committee Members:
Brian D. Rogers, Chair»
Mark Begich
Chancy Croft»
Elsa Froehlich Demeksa»
Joe J. Thomas
Michael J. Burns, Board Chair
I.»Call to Order
II.»Adoption of Agenda
MOTION
"The Audit Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Ongoing Issues
A. Review of Recently Completed Audits»
B. Audit Status Report
IV. New Business
A. Approval of the FY2002 Annual Audit Plan
B. Presentation on Governmental Accounting Standards Board (GASB) Statement 35 (Joint
session with the FFLM Committee to start at 8:30 am)
V. Future Agenda Items
VI. Adjourn
This motion is effective June 8, 2001."
III.»Ongoing Issues
A.»Review of Recently Completed AuditsBen Shilling, director of Internal Audit, will review recently completed audits and answer any questions members of the committee may have.
This is an information item; no action is necessary.
B.»Audit Status ReportStrike through items - have been removed from the plan.
Italic items»- have been completed or are in progress.FY2001 Annual Audit Plan
KPMG External Audit Support:
Year-end cutoff
Inventory observation
Cash disbursements & bank transfers
Cash depositories
Auxiliary fund analysis
Unexpended plant fund additions
Audits and Projects:
University of Alaska Fairbanks:
Polar Express Card
Institute of Arctic Biology
Departmental Cash Receipts
Registrar's Office
Geophysical Institute
Wood Center
Book Store
Museum
Theater Box Office
Warehouse Recharge Center
Procurement Card
Grant and Contract Services»
Kuskokwim Campus Business Office
Follow-up AuditsUniversity of Alaska Southeast:
* Departmental Audits - 2»
Follow-up Audits
University of Alaska Anchorage:
Small Business Development Center
Departmental Cash Receipts
Athletics
Parking Services
Development Office
Procurement
Procurement Card
Grant and Contract Services
Bookstore
Kenai Campus Business Office Review»
Follow-up ReviewsEDP Reviews:
Program Change Control
Security
Data IntegrityFunction and System Reviews:
Banking Activities
Travel
Internal Audit (IA) Reports & Activities
Final Reports Issued:UAF Athletics - April 2001
This audit identified several compliance and operational concerns that required management attention. Attention was specifically needed in the area of Title IX/gender equity compliance. This issue was reported in a previous audit and was a continuing concern. Other areas included cash receipts, payroll, sponsorship tradeout agreements, ticket controls, international student scholarships, ProCard purchases, concessions, ice arena rentals, and personal use of university vehicles.UAA Voice Services - April 2001
The Voice Services recharge center was functioning well and had made substantial improvement since the last review. Areas identified as needing attention included operating plans, rate proposal, capital purchases, and recharge accounting requirements for toll charges. These are all areas that other recharge units are struggling with as well as the university is still trying to refine the recharge system.UAA Mat-Su - April 2001
The Mat-Su Campus business office was functioning well. Management attention was needed, however, in the areas of cash receipts, purchasing, accounts receivable, computer security, and travel.UAA Business Office - May 2001
The most notable recommendation in this report related to performing more timely follow-up on delinquent receivable accounts. Collection efforts need to be timely and consistent in order to keep the overall receivables at a minimum level. IA also made recommendations regarding accounts receivable adjustments and cash handling practices.SW Travel - May 2001
The travel coordinator reviewed travel expense reports regularly and appropriately resolved most of the questionable items. However, IA did identify some areas that required attention. Those areas included:
» properly recording personal leave taken while on travel status;
» adequately documenting additional charges incurred when travel routing is modified for the convenience of the traveler;
» providing guidelines for conference attendance;
» including certification statements on travel forms.
Internal Audit also made recommendations targeted at improving efficiency without a significant decrease in control.UAF Travel - May 2001
The travel coordinator reviewed the travel expense reports regularly and appropriately resolved most of the questionable items. However, IA did identify some areas that required attention. Those areas included:
» properly recording leave taken while on travel status;
» adequately documenting additional charges incurred when travel routing is modified for the convenience of the traveler;
» adequately documenting expenses incurred on behalf of the university;
» timely submission of expense reports;
» adequately documenting the business purpose for changes in travel plans.
UAA Travel - May 2001The travel office processed and reviewed the travel documents regularly and appropriately resolved most of the questionable items. However, IA did note that attention could be given to providing better documentation supporting personal travel costs associated with official university travel. IA also recommended that UAA consider decentralizing a portion of its travel processing to gain increased efficiency in providing authorizations for official university travel.
UAF Follow-up:
School of Fisheries and Ocean Sciences
Business Office
Northwest Campus Business Office
Parking AuxiliaryUAA Follow-up:
American Russian Center
Student Financial Aid Office
Auto-Diesel Technology Department
Consortium LibraryUAS Follow-up
Physical Plant
Student ServicesPreliminary Reports Awaiting Response:
UAS Purchasing and Accounts Receivable - Preliminary Report issued April 17, 2001, response extended till June 15, 2001.
UAS Student Housing - Preliminary Report issued April 17, 2001, response extended till June 15, 2001.
UAA Procurement - Preliminary Report issued May 7, 2001, response due June 1, 2001.
UAA ProCard - Preliminary Report issued May 7, 2001 response due June 1, 2001.
UAS Sitka Campus - Preliminary Report issued May 21, 2001, response due June 25, 2001.Work in Progress:
UAA Grant and Contract Services
UAF IAB
SW Program Change Control
UAF Departmental Cash Receipts
UAF Warehouse Recharge Center
UAF ProCard
UAF Kuskokwim Campus
UAA Departmental Cash Receipts
UAA Small Business Development Center
UAA Bookstore
UAS TravelState Legislative Audit Reports & Activities
Work in Progress:
Legislative Audit started an audit of the Retirement Incentive Program. However, due to staffing issues, it has been delayed.Federal Audit Reports & Activities
Final Reports Issued:
The Defense Security Service conducted a security review of UAF's Industrial Security Program in November 2000. The university received its report on March 10, 2001. The review found that the university's Standard Practice Procedures for handling classified information were outdated and in need of revision. As a precautionary measure, the university's authorization to safeguard classified information was removed. The review also commented on the level of turnover in the Facility Security Officer position. UAF is currently revising their procedures manual and have formed a group to discuss the future of classified work at UAF.External Audit Reports & Activities
Work in Progress:
Work will begin on the FY01 audit during the last two weeks of June.
IV.»New Business
A.»Approval of the FY2002 Annual Audit Plan»- Reference 14V.»Future Agenda ItemsBen Shilling, director of Internal Audit, will present to the Audit Committee for approval the annual audit plan for FY2002, included as Reference 14. Regents' Policy 05.03.01.D - Internal Audit reporting states:
The director of internal audit, in conjunction with the regents' external auditors, shall annually present a complete audit plan for the university to the Board of Regents' Audit Committee for review and approval.
The Internal Audit Department's annual audit plan includes providing agreed-upon audit support to the university's independent auditors, KPMG Peat Marwick. Other external audit coverage will also be discussed with the committee, including expected federal and state audit activity.
The President recommends that:
MOTION
"The Board of Regents' Audit Committee approves the annual audit plan for fiscal year 2002 as presented. This motion is effective June 8, 2001."
B.»Presentation on Governmental Accounting Standards Board Statement 35
Myron Dosch, Financial Accounting manager, will present information regarding GASB 35 - "Basic Financial Statements - and Management's Discussion and Analysis - for Public Colleges and Universities" to a joint session of the Audit Committee and the Finance, Facilities, and Land Management Committee. This presentation will begin at 8:30 am. This is an information item; no action is necessary.
VI.»Adjourn
Agenda
Board of Regents
Planning and Development Committee
Friday, June 8, 2001
*9:00 a.m. - 10:00 a.m. and 12:00 noon - 1:00 p.m.
Regents' Conference Room 109, Butrovich Building
University of Alaska Fairbanks Campus
Fairbanks, Alaska
Committee Members:
Brian D. Rogers, Chair»
Michael J. Burns»
Elsa Froehlich Demeksa
Joseph E. Usibelli, Jr.
I.»Call to Order
II.»Adoption of Agenda
MOTION
"The Planning and Development Committee approves the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. First Review of Revisions to Board of Regents' Bylaws
IV. Executive Session regarding Annual Review of President
V. New Business
VI. Future Agenda Items
VII. Adjourn
This motion is effective June 8, 2001."
III.»First Review of Revisions to Board of Regents' Bylaws»- Reference 15
The Bylaws of the Board of Regents have not undergone a thorough review since 1994. Reference 15 contains proposed revisions to the bylaws that have been reviewed by Regent Rogers. The reference also includes a detailed explanation of the major issues of revision.
This is a first review; no action will be taken at this meeting.
IV.»Executive Session regarding Annual Review of President
MOTION
"The Planning and Development Committee of the Board of Regents goes into executive session at _______ A.D.T. in accordance with the provisions of AS 44.62.310 to discuss the annual review of the president, this topic being a subject the immediate knowledge of which would affect the reputation or character of a person or persons. The session will include members of the Board of Regents, President Hamilton and such other individuals as the president may designate and will last approximately ____ hour(s). Thus, the open session of the Board will resume at approximately ____ A.D.T. This motion is effective June 8, 2001."
(To be announced at conclusion of executive session)
The Planning and Development Committee of the Board of Regents concluded an executive session at _____ A.D.T. in accordance with AS 44.62.310 to discuss the annual review of the president, this topic being a subject the immediate knowledge of which would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately ______ hour(s).
V.»New Business
VI.»Future Agenda Items
VII.»Adjourn
»
Agenda»
Board of Regents»
Committee of the Whole
Friday, June 8, 2001»
*10:00 a.m. - 12:00 noon and 1:00 p.m. - 2:30 p.m.
Regents' Conference Room 109, Butrovich Building»
University of Alaska Fairbanks Campus
Fairbanks, Alaska
I. » »Call to Order
II. »»Adoption of Agenda
MOTION"The Committee of the Whole adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Presentation on Genomics by Dr. Leroy Hood
IV. Full Board Consent Agenda
A. Approval of Regents' Policy 05.10 - Tuition and Student FeesV. Ongoing IssuesB. Acceptance of the FY02 Operating Budget Appropriations and Approval of the Distribution Plan for the FY02 Operating Budget
C. Approval of FY02 Student Government Budget Request
D. Approval of Revisions to Regents' Policy 05.07.01 - Land Grant Endowment
A. Progress Report on Distributed EducationVI. New BusinessA. Discussion regarding Criteria for Recognition of ExcellenceVII. Future Agenda Items
VIII. Adjourn
This motion is effective June 8, 2001."
III.»»Presentation on Genomics by Dr. Leroy Hood
Dr. Leroy "Lee" Hood will make a presentation to the Board of Regents regarding the field of genomics and its significance to Alaska and the University of Alaska.
Dr. Hood has been president, director and founder of the Institute for Systems Biology in Seattle since 1999. Previously, Dr. Hood was at the University of Washington, where he created the cross-disciplinary Department of Molecular Biotechnology and was the William Gates III Professor of Biomedical Sciences. Dr. Hood was also at the California Institute of Technology where his efforts helped pioneer the four cornerstone instruments that constitute the technological foundation for contemporary molecular biology: synthesizers and sequencers for both peptide/proteins and DNA. The DNA sequencer enabled the rapid sequencing of DNA that ushered in the modern genomics era.
Dr. Hood was awarded his M.D. from Johns Hopkins University and his Ph.D. in Biochemistry from the California Institute of Technology. He has received numerous patents and awards for his scientific achievements and has published more than 500 peer-reviewed papers and co-authored textbooks in biochemistry, immunology, molecular biology, and genetics.
IV.»»Full Board Consent Agenda
A.»Approval of Regents' Policy 05.10 - Tuition and Student FeesV.»Ongoing Issues
Reference 16The current policy and regulation no longer fits the needs and practices of the university; therefore, the administration is seeking approval of a revised policy. Earlier drafts of the policy and regulations were distributed to members of the university community for comment and revision. Most recently, the proposed drafts were included in the Board of Regents' agenda for its November 17, 2001 and March 9, 2001 meetings with a request for submission of comments to the administration. As of this writing, no comments have been received that have not been addressed or incorporated into the enclosed drafts (Reference 16). The Coalition of Student Leaders approved a resolution in support of the proposed tuition and fee policy at its April 2001 meeting.
Some of the more significant issues that are addressed in the policy are as follows:
1. Defining the principal objectives in setting tuition and fee levels as (a) providing essential support to instructional programs, (b) making higher education more accessible to Alaskans, and (c) being cost competitive with other western states.
2. Defining which tuition and fee charges will be approved by the board, the university president, or delegated to others:
a. Regular tuition and nonresident surcharges - Board of Regents.
b. Special market-based tuition and for-credit self-support course fees - university president subject to advance notice to the board, with authorization for delegation to chancellor by regulation (no delegation proposed at this time).
c. Special tuition, other (WAMI Medical Program, WUE, National Student Exchange, and similar programs) - university president or designee.
d. Student government fees - in accordance with regents' policy 09.07.05(F).
e. Course, use, service, and administrative fees - university president, delegated to chancellor and their designees by regulation.
f. Other fees - university president or designee.3. Establishing automatic inflation-based tuition adjustments based on an inflation index and advance notice to board and system governance.
4. Expanding the nonresident surcharge waiver to dependent children of Alaska residents.
5. Limiting nonresident surcharge and other tuition waivers to dependent children under age 24.
6. Providing for statutory waivers for dependents of police, fire, or armed services personnel killed in the line of duty.
7. Providing for approval of formal tuition and fee deferred payment plans by the vice president for finance.
8. Requiring the publication of student fees in course schedules, handbooks, and registration instructions, to the extent feasible.
9. Requiring posting of information regarding purpose and use of all fees on a web site accessible by students.
10. Requiring notice to students regarding the amount and purpose of any course fees at the beginning of the semester and an opportunity for student comment on the value of such fees during the student's teacher/course evaluation.
11. Requiring an annual report to the President and the board on student fees.
Jim Lynch, associate vice president for Finance, will be available to answer questions regarding the proposed policy and regulation. Upon approval of this policy, the president will issue the companion regulation shown in Reference 16B.
The President recommends that:
MOTION
"The Committee of the Whole recommends that the Board of Regents approve revised Regents' Policy 05.10 - Tuition and Student Fees, as presented in Reference 16. This motion is effective June 8, 2001."
B.»Acceptance of the FY02 Operating Budget Appropriations and Approval of the Distribution Plan for the FY02 Operating Budget»Reference 17
Reference 17 contains a summary of the FY02 operating budget approved by the legislature with a summary of changes from the FY01 operating budget.
The Board of Regents' FY02 operating budget request included an $18.4 million general fund increment and a non-general fund receipt authority increment of $25.9 million. The legislature appropriated a net increase of $14.4 million in state funding sources and the full non-general fund receipt authority of $25.9 million. The net funding increase of $14.4 million includes $11.4 million general fund and $3 million for vocational education programs from Senate Bill 137. This funding is appropriated for two years and is only available for those priorities that are consistent with the legislation. The legislature also appropriated $2 million in Alaska Commission on Postsecondary Education (ACPE) funding to replace similar ACPE funding received in the FY01 operating budget. ACPE funding is from loan proceeds and, for FY02, has been funded through a capital appropriation.
The administration will present a summary of the university's operating budget appropriation and a proposed distribution plan for the general fund appropriation. The operating distribution plan options being considered are consistent with the following priorities:
» Regents' Policy and contractually mandated salary obligations
» FY02 initiative programs jump-started in FY01
» FY02 initiative programs with most urgent demand
» FY02 initiative programs with well defined plans, ability to implement in timely manner, and ability to leverage external fundsInitiative program requests are being grouped into four categories:
» Programs to be fully funded,»
» Programs to be phased with partial funding in FY02 and remaining need re-evaluated and considered for the FY03 request,
» Programs to be postponed in FY02 and re-evaluated and considered for the FY03 request, and
» Programs to be funded through reallocation of general fund and non-general fund sources.To allow the administration to fully consider distribution plan options, the recommendations will be hand-carried to the meeting.
President Hamilton and executive staff will be available to discuss the legislative appropriations and the proposed distribution plan.
The President recommends that:
MOTION #1
"The Committee of the Whole recommends that the Board of Regents accept the FY02 operating budget appropriations as presented. This motion is effective June 8, 2001."
MOTION #2
"The Committee of the Whole recommends that the Board of Regents approve the FY02 Operating Budget Distribution Plan as presented. This motion is effective June 8, 2001."
C.»Approval of FY02 Student Government Budget Request»Reference 18
Regents' Policy 09.07.05 requires student government organizations to submit annual budgets, including the amount of any mandatory student government fees, to the Board of Regents for approval.
The student government activity fees proposed at all campuses are the same as the prior year except for a proposed change in the activity fee for the Juneau campus students. The Juneau campus student government is requesting a change from a tiered fee structure ($XX for a range of hours) to a flat fee per credit hour capped at 15 credits or $45 per student. In addition, the Juneau campus student government is requesting an increase in the FY02 student newspaper fee from $3 to $4 per student for fall and spring semesters only, thereby eliminating the publication fee for summer semester students.
The Kuskokwim, Cordova, and Copper Center student government budgets are not included for approval at this time pending further review by the vice president for finance. The administration recommends that the vice president for finance be authorized to revise and approve the FY02 student government fees and budgets for these organizations and to approve any increase in expenditure authority for all student government organizations.
Pat Pitney, director of Budget and Institutional Research, will be available to answer questions regarding the student budgets.
The President recommends that:
MOTION
"The Committee of the Whole recommends that the Board of Regents approve the student government fees and budgets as presented in Reference 18, and authorize the vice president for finance to modify and approve fees and budgets for those student governments not included in Reference 18 and to approve requests for increased expenditure authority for all student government organizations. This motion is effective June 8, 2001."
D.»Approval of Revisions to Regents' Policy 05.07.01 - Land-Grant Endowment Reference 19
At the March 2001 Board of Regents' meeting, the board requested that Regents' Policy 05.07.01 - Land-Grant Endowment be revised to reflect approval of an expenditure plan or budget for distributions from the Natural Resources Fund rather than the approval of detailed awards. The board also suggested modifying the spending formula to provide for the use of a 5-year (rather than three) moving average of investable resources. The UA Foundation adopted a 5-year averaging rule in order to minimize volatility in the amounts available for distribution during periods of short-term changes in market conditions. The proposed policy also incorporates several changes intended to better describe or clarify how the Land-Grant Endowment functions.
Reference 19 highlights the proposed changes to Policy 05.07.01 regarding the university's Land-Grant Endowment. Jim Lynch, associate vice president for Finance, will be available to discuss the proposed changes to the policy.
The President recommends that:
MOTION
"The Committee of the Whole recommends that the Board of Regents approve the proposed changes to Regents' Policy 05.07.01 - Land-Grant Endowment, as presented in Reference 19, and authorize the vice president for finance to implement the change in the spending rate formula in a manner which minimizes any adverse effects that may be associated with the transition. This motion is effective June 8, 2001."
A.»Progress Report on Distributed EducationVI.»New BusinessMike Sfraga, director of Program Development, will provide a progress report on the University of Alaska Virtual University Consortium (distributed education model).
A.»Discussion regarding Criteria for Recognition of ExcellenceVII. »Future Agenda ItemsRegent Croft has requested that the Board of Regents discuss possible criteria for recognizing excellence throughout the University of Alaska system. Possibilities include letters sent from board members and/or chair, presentation certificates, and formal recognition in the form of motions and resolutions of appreciation.
VIII. »»Adjourn
Agenda»
Board of Regents»
Meeting of the Full Board»
Thursday-Friday, June 7-8, 2001
Regents' Conference Room 109, Butrovich Building»
University of Alaska Fairbanks Campus
Fairbanks, Alaska
I. » »Call to Order»»
II. »»Adoption of Agenda
MOTION"The Board of Regents adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Approval of Minutes
IV. President's Report
V. Discussion on Improvement Plans for Student Financial Aid
VI. Update on Legislative Issues
VII. Public Testimony
VIII. Consent AgendaA. Academic and Student Affairs CommitteeIX. New Business and Committee Reports1. Approval of Bachelor of Arts in Education Degree Programs at the University of Alaska Anchorage, University of Alaska Fairbanks, and University of Alaska Southeast, and Approval of a Bachelor of Liberal Studies Degree Program at the University of Alaska AnchorageB. Finance, Facilities, and Land Management Committee
2. Approval of Degree Programs at the University of Alaska Anchoragea. Certificate in Logistics3. Approval of Degree Programs at the University of Alaska Fairbanks
b. Certificate in Practical Nursing
c. Associate of Applied Science in Process Technology, Kenai Peninsula College
d. Major Revision to Certificate and Associate of Applied Science in Electronics Technologya. Certificate and Associate of Applied Science in Tribal Management4. Approval of Certificate in Outdoor Management at the University of Alaska Southeast
b. Certificate and Associate of Applied Science in Emergency Services
c. Certificate and Associate of Applied Science in Dental Assisting
d. Associate of Applied Science in Process Technology, Tanana Valley Campus
e. Bachelor of Science and Master of Science in Computer Science
f. Master of Science in Statistics
g. Master of Arts in Administration of Justice1. Authorization to Sell Approximately 2.5 Acres in Seward, AlaskaC. Human Resources Committee
2. Authorization to Accept Old Fairbanks Courthouse and Fairbanks Parking Structure From the State of Alaska
3. Acquisition of Lot A-A USS 2391, UAS Auke Lake Campus
4. Approval of Revisions to Regents' Policy 05.11.05 - Real Property Agreements and Regents' Policy 05.12 - Facilities
5. Acceptance of the FY02 Capital Budget Appropriations and Approval of the Capital Budget Appropriation Distribution Plan1. Approval of Temporary Re-employment for FY99 Retirement Incentive Program ParticipantD. Committee of the Whole1. Approval of Regents' Policy 05.10 - Tuition and Student Fees
2. Acceptance of the FY02 Operating Budget Appropriations and Approval of the Distribution Plan for the FY02 Operating Budget
3. Approval of FY02 Student Government Budget Request
4. Approval of Revisions to Regents' Policy 05.07.01 - Land Grant EndowmentA. Academic and Student Affairs CommitteeX. Alaska Commission on Postsecondary Education Report
B. Audit Committee
C. Committee of the Whole
D. Finance, Facilities, and Land Management Committee
E. Human Resources Committee
F. Nominating Committee
G. Planning and Development Committee
XI. UA Foundation Report
XII. Future Agenda Items
XIII. Board of Regents' Comments
XIV. Executive Session
XV. Approval of Resolution of Appreciation for Bruce Gifford
XVI. Approval of Naming of Facility at the University of Alaska Fairbanks Campus
XVII. AdjournThis motion is effective June 7, 2001."
III. »»Approval of Minutes
MOTION #1
"The Board of Regents approves the minutes of its regular meeting of March 8-9, 2001 as presented. This motion is effective June 7, 2001."
MOTION #2
"The Board of Regents approves the minutes of its emergency meeting of April 16 and 20, 2001 as presented. This motion is effective June 7, 2001."
IV.»President's Report
V.»Discussion on Improvement Plans for Student Financial Aid
President Hamilton and Mike Sfraga, director of Program Development, will provide an overview of financial aid sources, current level of financial aid distribution, and administrative programs directed at providing students improved access to a wider variety of financial aid. In the review of the current level of financial aid distribution, UA Foundation scholarships will be discussed. President Hamilton will also discuss how financial aid is an integral part of the University's "value equation." UA's balance between state funding, tuition and financial aid is essential to expand its program offerings thus providing the necessary education value and at the same time providing maximum higher education access to Alaskans.
VI.»Update on Legislative Issues
Wendy Redman, vice president for University Relations, and Ann Ringstad, director of Government Relations, will brief the Board of Regents on issues and concerns raised during the 2001 legislative session.
VII.»Public Testimony»[Scheduled for approx. 10:00 a.m.]
Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents' Officer following the meeting.
[RECESS until approximately 2:30 p.m. on Friday, June 8, 2001.]
FRIDAY, JUNE 8, 2001
VIII.»Consent Agenda»[Will begin following committee meetings]
MOTION
"The Board of Regents approves the recommendations of its standing committees as stated below. This motion is effective June 8, 2001."
A.»Academic and Student Affairs Committee
1.»Approval of Bachelor of Arts in Education Degree Programs at the University of Alaska Anchorage, University of Alaska Fairbanks, and University of Alaska Southeast, and Approval of a Bachelor of Liberal Studies Degree Program at the University of Alaska Anchorage»- Reference 1
MOTION
"The Board of Regents approves the Bachelor of Arts in Education degree programs at the University of Alaska Anchorage, University of Alaska Fairbanks, and University of Alaska Southeast; and approve of a Bachelor of Liberal Studies degree program at the University of Alaska Anchorage. This motion is effective June 8, 2001."
2.»Approval of Degree Programs at the University of Alaska Anchorage»- Reference 2
a.»Certificate in Logistics
MOTION
"The Board of Regents approves the Certificate in Logistics at the University of Alaska Anchorage. This motion is effective June 8, 2001."
b.»Certificate in Practical Nursing
MOTION
"The Board of Regents approves the Certificate in Practical Nursing at the University of Alaska Anchorage. This motion is effective June 8, 2001."
c.»Associate of Applied Science in Process Technology, Kenai Peninsula College
MOTION
"The Board of Regents approves the Associate of Applied Science in Process Technology degree program at Kenai Peninsula College, University of Alaska Anchorage. This motion is effective June 8, 2001."
d.»Major Revision to Certificate and Associate of Applied Science in Electronics Technology
MOTION
"The Board of Regents approves the major revisions to the Certificate and Associate of Applied Science degree programs at the University of Alaska Anchorage. This motion is effective June 8, 2001."
3.»Approval of Degree Programs at the University of Alaska Fairbanks»- Reference 3
a.»Certificate and Associate of Applied Science in Tribal Management
MOTION
"The Board of Regents approves the Certificate and Associate of Applied Science in Tribal Management degree program at the University of Alaska Fairbanks. This motion is effective June 8, 2001."
b.»Certificate and Associate of Applied Science in Emergency Services
MOTION
"The Board of Regents approves the Certificate and Associate of Applied Science in Emergency Services degree program at the University of Alaska Fairbanks. This motion is effective June 8, 2001."
c.»Certificate and Associate of Applied Science in Dental Assisting
The President recommends that:
MOTION
"The Board of Regents approves the Certificate and Associate of Applied Science in Dental Assisting degree program at the University of Alaska Fairbanks. This motion is effective June 8, 2001."
d.»Associate of Applied Science in Process Technology, Tanana Valley Campus
MOTION
"The Board of Regents approves the Associate of Applied Science in Process Technology degree program at the Tanana Valley Campus, University of Alaska Fairbanks. This motion is effective June 8, 2001."
e.»Bachelor of Science and Master of Science in Computer Science
MOTION
"The Board of Regents approves the Bachelor of Science and Master of Science in Computer Science degree programs at the University of Alaska Fairbanks. This motion is effective June 8, 2001."
f.»Master of Science in Statistics
MOTION
"The Board of Regents approves the Master of Science in Statistics degree program at the University of Alaska Fairbanks. This motion is effective June 8, 2001."
g.»Master of Arts in Administration of Justice
MOTION
"The Board of Regents approves the Master of Arts in Administration of Justice degree program at the University of Alaska Fairbanks. This motion is effective June 8, 2001."
4.»Approval of Certificate in Outdoor Management at the University of Alaska Southeast»- Reference 4
MOTION
"The Board of Regents approves the Certificate in Outdoor Management degree program at the University of Alaska Southeast. This motion is effective June 8, 2001."
B.»Finance, Facilities, and Land Management Committee
1.»Authorization to Sell Approximately 2.5 Acres in Seward, Alaska»- Reference 6
MOTION
"The Board of Regents authorizes the sale of the K.M. Rae Building, including approximately 2.5 acres, or portion thereof, as determined by the president to be in the best interest of the university, and authorizes the university president or designee to execute any or all documents required to close the sale. This motion is effective June 8, 2001."
2.»Authorization to Accept Old Fairbanks Courthouse and Fairbanks Parking Structure From the State of Alaska»- Reference 7
MOTION
"The Board of Regents approves the transfer and authorizes the director of the Office of Land Management to sign any and all documents necessary or appropriate to apply for, acquire, and maintain ownership of the Old Fairbanks Courthouse and Parking Structure properties and improvements in Fairbanks, Alaska. This motion is effective June 8, 2001."
3.»Acquisition of Lot A-A USS 2391, UAS Auke Lake Campus»- Reference 8
MOTION
"The Board of Regents authorizes and directs the director of the Office of Land Management to sign any and all documents necessary to negotiate and acquire ownership of all or a portion of the property and improvements located on Lot A-A, USS 2391, Juneau, Alaska for fair market value. This motion is effective June 8, 2001."
4.»Approval of Revisions to Regents' Policy 05.11.05 - Real Property Agreements and Regents' Policy 05.12 - Facilities»- Reference 9
MOTION
"The Board of Regents adopts the modifications to Regents' Policies 05.11.05 and 05.12, as presented in Reference 9, and as may be amended by the Finance, Facilities, and Land Management Committee, and authorizes the vice president for finance to adjust previously approved project cost authorizations consistent with this revision to Regents' Policy. This motion is effective June 8, 2001."
5.»Acceptance of the FY02 Capital Budget Appropriations and Approval of the Capital Budget Appropriation Distribution Plan- Reference 10
MOTION #1
"The Board of Regents accepts the FY02 capital budget appropriation as presented. This motion is effective June 8, 2001."
MOTION #2
"The Board of Regents approves the FY02 Capital Budget Appropriation Distribution Plan as presented. This motion is effective June 8, 2001."
C.»Human Resources Committee
1.»Approval of Temporary Re-employment for FY99 Retirement Incentive Program Participant
MOTION
"The Board of Regents approves the appointment of Amelia Houtchens (UAF) to a temporary position or project contract, not to exceed 49 percent of her previous base salary. This appointment may not include retirement, health or leave benefits, except social security replacement if required by the IRS. This motion is effective June 7, 2001."
D.»Committee of the Whole
1.»Approval of Regents' Policy 05.10 - Tuition and Student Fees»- Reference 16
MOTION
"The Board of Regents approves revised Regents' Policy 05.10 - Tuition and Student Fees, as presented in Reference 16. This motion is effective June 8, 2001."
2.»Acceptance of the FY02 Operating Budget Appropriations and Approval of the Distribution Plan for the FY02 Operating Budget»- Reference 17
MOTION #1
"The Board of Regents accepts the FY02 operating budget appropriation as presented. This motion is effective June 8, 2001."
MOTION #2
"The Board of Regents approves the FY02 Operating Budget Distribution Plan as presented. This motion is effective June 8, 2001."
3.»Approval of FY02 Student Government Budget Request»- Reference 18
MOTION
"The Board of Regents approves the student government fees and budgets as presented in Reference 18, and authorizes the vice president for finance to modify and approve fees and budgets for those student governments not included in Reference 18 and to approve requests for increased expenditure authority for all student government organizations. This motion is effective June 8, 2001."
4.»Approval of Revisions to Regents' Policy 05.07.01 - Land Grant Endowment - Reference 19
MOTION
"The Board of Regents approves the proposed changes to Regents' Policy 05.07.01 - Land-Grant Endowment, as presented in Reference 19, and authorizes the vice president for finance to implement the change in the spending rate formula in a manner which minimizes any adverse effects that may be associated with the transition. This motion is effective June 8, 2001."
IX.»New Business and Committee Reports
A. Academic and Student Affairs Committee
B. Audit Committee
C. Committee of the Whole
D. Finance, Facilities, and Land Management Committee
E. Human Resources Committee
F. Nominating Committee
G. Planning and Development Committee
X.»Alaska Commission on Postsecondary Education Report
A report will be given by members representing the Board of Regents on the Alaska Commission on Postsecondary Education.
XI.»UA Foundation Report
A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees.
XII.»Future Agenda Topics
XIII.»Board of Regents' Comments
XIV.»Executive Session
MOTION
"The Board of Regents goes into executive session at _________ A.D.T in accordance
with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of
which would have an adverse effect on the finances of the university related to:
» Litigation
» Labor
» Land
» Contract Negotiations
and matters that would affect the reputation or character of a person or persons including:
» Personnel Matters
» Naming of a Facility
The session will include members of the Board of Regents, President Hamilton, General
Counsel Parrish, and such other university staff members as the president may designate
and will last approximately _____ hour(s). Thus, the open session of the Board of
Regents will resume in this room at approximately _______ A.D.T. This motion is effective
June 8, 2001."
(To be announced at conclusion of executive session)
The Board of Regents concluded an executive session at _____ A.D.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university; and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately ______ hour(s).
XV.»Approval of Resolution of Appreciation for Bruce Gifford
WHEREAS, Bruce Gifford has served with distinction the University of Alaska Southeast as Dean of Students and Enrollment Management since July 1, 1999; and
WHEREAS, Bruce Gifford began his University of Alaska career in 1982 when he became Director of Student Services and Public Relations at the Ketchikan campus of UAS; and
WHEREAS, Bruce Gifford moved from Ketchikan to Juneau in 1988 to become Regional Director of Student Services at UAS, a position he held until 1998 when the duties of Acting Registrar were added to his area of responsibility; and
WHEREAS, Bruce Gifford received his Bachelor of Science in Political Science, and his Master's Degree in Education, Guidance and Counseling from the University of Wisconsin - Platteville, and did additional graduate work in higher education administration at Arizona State University; and
WHEREAS, Bruce Gifford led the Enrollment Management effort at UAS for the last two years, which resulted in increased enrollment of first-time freshman and increased freshman retention at UAS; and
WHEREAS, Bruce Gifford was a key UAS administrator in proposing and implementing the lease/sale agreement that resulted in the first Student Activity Center, a popular gathering place for students on the Juneau campus; and
WHEREAS, Bruce Gifford's responsibilities include overseeing student housing, and he was influential in the construction of Banfield Hall, the undergraduate residence facility on the Juneau campus; and
WHEREAS, Bruce Gifford has established a spirit of helpfulness among the UAS Student Services staff that is recognized by students, faculty and staff, and helps UAS deliver on its promise to be a caring campus; and
WHEREAS, Bruce Gifford has brought a high degree of professionalism and commitment to excellence to all his responsibilities as Dean of Students, including overseeing housing, activities, food service, records and registration, advising and financial aid; and
WHEREAS, Bruce Gifford's university service also includes service on the UAS Institutional Restructuring Committee, the UA Six-Year Plan Committee, Chair of the President's Task Force on Tuition, membership on the Senior Student Services Officers Council, and lead officer for the UA Statewide Committee on Student Success Budget Initiatives for FY01; and
WHEREAS, Bruce Gifford has been active in the Juneau community serving on the board of directors of the Juneau public radio/television station; as chair of the Tourism Advisory Board, and as an active member of the Juneau Gastineau Rotary; and
WHEREAS, Bruce Gifford has resigned his position with UAS to become Vice President of Student Services at North Idaho College in Coeur d'Alene, Idaho, a community college serving Idaho's five northern counties, and assumed his new duties on June 1;
NOW, THEREFORE BE IT RESOLVED THAT the University of Alaska Board of Regents recognizes the service of Bruce Gifford, wishes him success in his new appointment, and extends to him this official statement of appreciation for his contributions to countless University students and to the advancement of higher education in Alaska; and
BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Bruce Gifford with a copy incorporated in the official minutes of the June 8, 2001 meeting of the Board of Regents.
The President recommends that:
MOTION
"The Board of Regents approves the resolution of appreciation for Bruce Gifford. This motion is effective June 8, 2001."
XVI.»Approval of Facility Name at the University of Alaska Fairbanks Campus
Chancellor Lind has approved and forwarded a request from members of the University of Alaska Fairbanks faculty to name the Large Animal Research Station facility, located on Yankovich Road in Fairbanks. Detailed information regarding this request will be sent to each regent under executive session cover prior to the meeting.
The President recommends that:
MOTION
"The Board of Regents approves the naming of the Large Animal Research Station at the University of Alaska Fairbanks, the _____________________ . This motion is effective June 8, 2001."
XVII. »Adjourn