December-6-7
Board of Regents Meeting
December 6-7, 2001
Anchorage, Alaska
PUBLIC TESTIMONY WILL BE HEARD THURSDAY MORNING FROM APPROXIMATELY 10:00 a.m. TO 12:00 noon in Room 107, UAA Commons, University of Alaska Anchorage campus. Sign-up sheets will be available starting at 7:30 a.m.
Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton following the meeting.
AGENDA REFERENCESFull agendas with references are sent to all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@alaska.edu.
MEETING SCHEDULETimes for board meetings are subject to modification within the December 6-7, 2001 timeframe.
Thursday, December 6, 2001:
8:00 a.m. - 10:00 a.m.
Full Board will meet for President's Report and other reports in Room 107, University
Commons, University of Alaska Anchorage campus.
10:00 a.m. - 12:00 noon
The Full Board will meet to hear public testimony in Room 107.
12:00 noon - 2:00 p.m.
The Full Board will meet to hear a briefing on the School of Fisheries and Ocean Sciences
in Room 107, University Commons.
2:00 p.m. - 5:00 p.m.
Academic and Student Affairs Committee will meet in Room 107, University Commons.
3:00 p.m. - 6:00 p.m.
Finance, Facilities, and Land Management Committee will meet in Room 106, University
Commons.
Friday, December 7, 2001:
8:00 a.m. - 10:00 a.m.
Audit Committee will meet in Room 107, University Commons. Members of the Finance,
Facilities, and Land Management Committee are asked to join the Audit Committee during
the last item of business, Financial Statement Presentations.
10:00 a.m. - 12:00 noon
The Planning and Development Committee will meet in Room 107, University Commons.
12:00 noon - 2:00 p.m.
Human Resources Committee will meet in Room 107, University Commons.
2:00 p.m. - 5:00 p.m.
The Full Board will meet in Room 107, University Commons. An Executive Session is
planned for the latter part of the meeting and is anticipated to last 1\xbd hours.
5:00 p.m. - Adjourn
Messages can be left at University Commons: phone 751-7200, fax: 751-7281. Messages
should indicate that they are for participants attending the Board of Regents' meeting.
AGENDAS
Agenda
Board of Regents
Academic and Student Affairs Committee
Thursday, December 6, 2001; *2:00 p.m. - 6:00 p.m.
Room 107, University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska
Committee Members:
Chancy Croft, Chair
Joe Hardenbrook
Marlene Johnson
Brian D. Rogers
Frances H. Rose
Michael J. Burns, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTION"The Academic and Student Affairs Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. PresentationsA. Academic Initiatives ProcessIV. Full Board Consent Agenda
B. University of Alaska International Exchange ProgramsA. Approval of Establishment of Center for Nanosensor Technology at the University of Alaska FairbanksV. Ongoing Issues
B. Approval of Academic Degree Programs1. Certificate and Associate of Applied Science in Heavy Duty Transportation at UAAC. Approval of Degree Recipients
2. Associate of Applied Science in Logistics Operations at UAA
3. Master of Science in Computational Physics at UAF
4. Ph.D. in Engineering at UAFA. Annual Report on Educational EffectivenessVI. New Business
B. Update on Distributed Education
C. Update on Accreditation Activities
D. Discussion Regarding Process for Degree Program Approvals
E. Update on Regents' Scholarship
VII. Future Agenda Items
VIII. AdjournThis motion is effective December 6, 2001."
III. Presentations
IV. Full Board Consent AgendaA. Academic Initiatives Process
President Hamilton will review the university's academic initiatives process.
B. University of Alaska International Exchange Programs
The provosts will outline efforts in international exchange programs over the past several years. The report will include the number of students involved in the program and current efforts underway to enhance programs across the system.
A. Approval of Establishment of Center for Nanosensor Technology at UAF - Reference 1V. Ongoing IssuesRegents' Policy 10.02.04 - University Center and Institute Establishment and Elimination, provides that:
"University centers or institutes may be created or eliminated on approval by the University of Alaska President and Board of Regents. . . The formation of a center or institute will require, prior to approval by the Board of Regents, consideration by the Academic and Student Affairs Committee, and, if significant renovation or acquisition of new space is to occur, the Finance, Facilities, and Land Management Committee."
Because programmatic and space considerations are involved in this request, both the Finance, Facilities, and Land Management Committee and the Academic and Student Affairs Committee are considering approval of this center. Regents' Policy 10.02.04 is included in Reference 1.
Chancellor Lind has approved a request by David Woodall, dean of the College of Science, Engineering, and Mathematics, for the establishment of a Center for Nanosensor Technology. His proposal to the chancellor, and the chancellor's approval of this request are also attached in Reference 1.
Chancellor Lind and Provost Paul Reichardt will be present to answer any questions regarding this proposal.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the establishment of the Center for Nanosensor Technology at the University of Alaska Fairbanks. This motion is effective December 6, 2001."
B. Approval of Academic Degree Programs - Reference 2
Reference 2 contains the program summaries for each of the following degree program proposals. The provosts will be available to answer any questions.
1. Certificate and Associate of Applied Science in Heavy Duty Transportation at UAA
2. Associate of Applied Science in Logistics Operations at UAA
3. Master of Science in Computational Physics at UAF
4. Ph.D. in Engineering at UAFThe President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the following academic degree programs:
1. Certificate and Associate of Applied Science in Heavy Duty Transportation at UAA
2. Associate of Applied Science in Logistics Operations at UAA
3. Master of Science in Computational Physics at UAF
4. Ph.D. in Engineering at UAF
This motion is effective December 6, 2001."C. Approval of Academic Degree Recipients
Regents' Policy 10.03.01 requires annual approval by the Board of Regents of degrees and other formal awards conferred in the preceding academic year. An official listing of these awards is available for inspection Board of Regents' office.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the list of degree recipients for the summer and fall of 2000 and the spring of 2001. This motion is effective December 6, 2001."
A. Annual Report on Educational Effectiveness - Reference 3VI. New BusinessRegents' Policy 10.06.01 requires each MAU to "regularly undertake studies of the impact of its academic programs on its students and graduates . . . to improve the effectiveness of its educational programs."
Representatives from the three MAUs will be present to review the current status of educational effectiveness on their respective campuses.
B. Update on Distributed Education
Mike Sfraga, director of Program Development, will provide a progress report on UA distributed education including the newly established University of Alaska Distributed Education online gateway.
C. Update on Accreditation Activities - Reference 4
Provost Reichardt will update members of the committee regarding institutional and programmatic accreditation activities at their campuses.
D. Discussion Regarding Process for Degree Program Approvals - Reference 5
The provosts will discuss the program approval process on their campuses and how most appropriately to inform the Board of Regents of coming requests. Feedback from members of the board on the content and distribution of program overviews, the "Hexagon Papers," will be solicited.
E. Update on Regents' Scholarship - Reference 6
Scott Taylor, University of Alaska Foundation executive director, will review the process and progress regarding the Regents' Scholarship. Reference 6 contains information regarding this scholarship to date.
VII. Future Agenda Items
VIII. Adjourn
Agenda
Board of Regents
Finance, Facilities and Land Management Committee
Thursday, September 13, 2001; *3:00 p.m. - 6:00 p.m.
Room 106, University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska
Committee Members:
Elsa Froehlich Demeksa, Chair
Mark Begich
Kevin O. Meyers
Joe J. Thomas
Joseph E. Usibelli, Jr.
Michael J. Burns, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTION
"The Finance, Facilities, and Land Management Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda
A. Approval of Project and Schematic Design for the University of Alaska Anchorage Building K Renovation Phase II and III
B. Approval of Project and Schematic Design for the University of Alaska Southeast/Alaska Army National Guard Joint-Use Recreation Facility
C. UAF Biological and Computational Science Facility and Related West Ridge Infrastructure, Approval of Expenditure of Funds to Accelerate Planning Efforts
D. Approval of Sale of Jack Bay Property near Valdez
E. Authorization for President Hamilton to Approve Miscellaneous Capital Projects
F. Status Report on the College Savings Program, Ratification of an Amended and Restated Declaration of Trust, and Revision of Regents' Policy 05.07.04 Regarding the College Savings Program
G. Approval of Center for Nanosensor Technology at the University of Alaska Fairbanks
IV. Ongoing Issues
A. Review of Land Management's Annual Report
B. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects
V. New Business
A. Approval of Project and Schematic Design for the University of Alaska Fairbanks Yukon Flats Training Center Expansion
B. Approval of the University of Alaska Fairbanks Bristol Bay Campus Addition Project
C. Approval of Schematic Design for the University of Alaska Fairbanks Wood Center Renewal Project Phase I
D. Approval of Schematic Design for the University of Alaska Fairbanks Fine Arts Renewal Project Phase I
E. Approval of Schematic Design for the University of Alaska Fairbanks/Fairbanks North Star Borough Hutchison Career Center Renovation and Addition Project
VI. Future Agenda Items
A. UAF Master Planning & CIP Development
B. UAA Master Planning & CIP Development
C. UAS Master Planning & CIP Development
VII. Adjourn
This motion is effective December 6, 2001."
III. Full Board Consent Agenda
A. Approval of Project and Schematic Design for the University of Alaska Anchorage Building K Renovation Phase II and III - Reference 7IV. Ongoing IssuesBACKGROUND:
Building K was constructed in 1971. The Anchorage campus merger needs and deferred maintenance items were only partially completed through an FY94 $1.2 million capital appropriation for Building K Renovation Phase I and approximately $500,000 of FY94 operating funds. This was not adequate to complete the needed improvements to the south end of the second level or the main entry to this facility.On August 21, 1998, the board approved the proposed allocation of the FY99 capital appropriation to include $800,000 for Building K Interior Renovations Phase II. Between then and the February 2000 completion of the schematic design, it was determined that funding would not meet the academic or programmatic needs of the School of Education, nor did those needs allow partial construction. Phase II was thus put on hold until total solution funding could be obtained. Total funding is outlined below.
SCOPE OF WORK:
This project will replace demountable partitions, which are worn and difficult to maintain, with gypsum wallboard partition walls. The corridor walls will be expanded to the subroofing system to meet current fire code requirements, requiring modifications to the existing electrical/mechanical system and the replacement of flexible HVAC ducting with galvanized ducting. The entry will be redesigned to reduce wasted space, relocate vending, and reduce the heat loss by replacing the maintenance intensive electronic doors with a push button accessible door. The project will also replace doors and hardware, replace carpet and interior finishes, provide grid configuration for new ceiling tile, replace all PCB lighting fixtures with new energy efficient lighting fixtures, and provide new windows to match the completed Phase I architecture.The School of Education occupies the majority of the space being renovated in Building K. This project will reconfigure the long isolated corridors of offices to more efficient, safer office suites. The space will be reconfigured to meet the academic needs of the new Teacher Training Preparation Grant and the new programmatic direction of the School of Education.
FUNDING:
This project will be funded through:
FY99 Capital Account 564103, Building K Interior Renovations Phase II, for $800,000;
FY02 Capital Account 564171, UAA Renovate Building K Phase III, for $2,200,000;
FY02 Capital Account 564172, UAA Building K Educational Leadership Program, for $361,000.The FY02 funding is part of the $10.2 million block that was tentatively allocated as set forth above at the June 2001 board meeting, but the board has not yet approved the project at that level.
The total funding available for this project is $3,361,000.
SCHEDULE:
Project and Schematic Approval - December 2001
Design Completion - January 2002
Award Construction - February 2002
Construction Complete - August 2002As of this writing, members of the university's Facility & Procurement Council have not yet reviewed the schematic design. They will do so prior to the committee meeting.
The President recommends that:
MOTION
"As required by Regents' Policy 05.12.04A&C, the Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the project and schematic design for the UAA Building K Renovation Phase II and III Project as presented, and authorize the university administration to bid and award contracts not to exceed a total project cost of $3,361,000. This motion is effective December 6, 2001."B. Approval of Project and Schematic Design for the University of Alaska Southeast/Alaska Army National Guard Joint-Use Recreation Facility - Reference 8
BACKGROUND:
The committee was last briefed on this project in November 2000, at which time the committee was advised that the administration would expend up to $150,000 to explore schematic alterations to address UAS needs. This effort has been successful.Recreational opportunities are critical to campus life at UAS. For over 15 years, the UAS master plan has anticipated a recreational complex on the undeveloped land downhill from student housing. Earlier recreation facility proposals ranged in scope from a 90,000 square foot, $21 million complex planned in the early 1990s, to a minimal 18,000 square foot, $5.2 million gymnasium and locker room proposed in 2000. The campus initiated several efforts during the past five years to solicit interest in a public/private partnership. The opportunity of a joint facility with the Alaska Army National Guard (AKARNG), a state entity, presents the best opportunity to achieve a viable facility at a reasonable cost.
Under a joint-facility concept, it is anticipated that the university would construct the facility, and, as terms of the AKARNG grant to the State of Alaska, the State of Alaska would be granted a 50-year site lease (see Reference 8A) and ownership of the facility transferred to the State of Alaska for the duration of that lease, in turn allocating uses and operating costs between the parties via a joint-use operating agreement. Absent a local, state, or national emergency, the AKARNG's expected utilization of the joint facility is limited to one weekend per month and two weeks annually. Approximately 20 National Guard employees would work full-time in the facility. Except in the case of emergency use, AKARNG utilization would allow simultaneous university use of portions of the facility.
PROJECT SCOPE:
Project scope is shown in detail in Reference 8B.The conceptual plan for the joint facility has expanded the AKARNG's original 40,000 square foot readiness center by approximately 15,000 square feet. The joint-use spaces that would accommodate the university's needs are located on the ground floor of the 2-story building, with the exception of the running track on the upper level of the gymnasium. Approximately 50 percent of the assignable space in the facility would be shared by both AKARNG and UAS. Approximately 38 percent of the assignable space would be solely for the use of the AKARNG and off limits to the university. These AKARNG spaces are principally located on the second floor. Approximately 11 percent of the assignable space in the joint facility would be for use principally or solely by the university.
Incremental changes to the previous AKARNG design are being performed for UAS at university expense by Jensen Yorba Lott, Architects of Juneau, the architect of record for the previous AKARNG design.
A separate $2.3 million, 8,000 square foot vehicle maintenance shop is planned for the site. It is not intended for university use, and UAS will not be obligated to pay any expenses associated with it.
THE BUILDING:
The recreation building will be formed of standard structural steel beams, columns, bar joists, and metal decking. The exterior will consist of concrete and metal wall panels, durable aluminum framed windows and doors, and a sloping metal roof. Interior furnishings will be selected for their low maintenance, high durability, cost effectiveness, and compatibility with Alaska Army National Guard requirements. Certain areas will be upgraded, however, to reflect the program needs of the university. This is primarily limited to the gymnasium, exercise rooms, and dance floor, where a wood athletic floor will be installed. See Reference 8C for details.THE SITE:
Also, see separate discussion regarding Site Lease in Reference 8A.UAS and the Guard have explored the campus core site envisioned for the downsized UAS recreation center plus two other UAS-owned sites for locating a joint-use facility. Only one UAS-owned site meets the requirements for the building, parking, and outdoor play fields; the site identified by the UAS master plan for a recreational complex. This site allows opportunities for future support play areas and facility growth. The site has the most level land of any owned by UAS. The site is adjacent to the existing pedestrian path that connects the main campus to the Student Housing Complex. Road and utility access will be included within the scope of this project.
The site of the proposed joint-use facility consists of an organic layer of varying thickness over mixed sand and gravel. This organic overburden will be stripped down to competent material, with the grade built back up with construction grade fill materials. The building will be founded on conventional spread concrete footings and slabs bearing directly on the new fill materials.
JOINT-USE AGREEMENT:
Responsibility for funding the costs associated with the facility maintenance requirements of the land lease, and identification of the party responsible for carrying out those maintenance functions with the identified funds, will be distributed between UAS and the AKARNG or the Alaska Department of Military and Veteran Affairs. At this time, we believe that UAS will carry out the bulk of the maintenance functions. UAS believes that student fees will cover its share of costs to carry out those functions. Also, see separate discussion regarding Joint-Use Agreement in Reference 8A.PROJECT BUDGET:
The total budget for the joint facility is as follows:Funding:
UASAKARNGTOTALFY03 State GF Request5,470,0001,600,0007,070,000
Federal FY00 Appropriation0750,000750,000Federal FY02 Appropriation07,568,0007,568,0005,470,0009,918,00015,388,000Federal funding, including the $1.6 million in required matching funds from the State Department of Military and Veterans Affairs, will flow to the university through State of Alaska Reimbursable Service Agreements.
PROJECT SCHEDULE:
The project requires UAS, Alaska State Department of Military and Veterans Affairs, and AKARNG funding in order to proceed. Federal funding of the readiness center ($7.5 million) was recently approved by Congress and President Bush in spending plans for federal fiscal year beginning October 1, 2001. Assuming that state funds for the university and the Department of Military and Veterans Affairs are appropriated in FY03:Project & Schematic Approval - December 2001
Site work would begin - July 2002
Building construction would begin - April 2003
Occupancy - September 2004Members of the university's Facility & Procurement Council have reviewed the schematic design.
The President recommends that:
MOTION
"As required by Regents' Policy 05.12.04C, the Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the schematic design for the UAS/Alaska Army National Guard Joint-Use Recreation Facility as presented and, provided that the general counsel and vice president for finance have approved the terms of the land lease, joint-use, and reimbursable service agreements in advance and the university's total financial responsibility for construction-related activity will not exceed $5.470 million and all needed funds are determined by the vice president for finance to be available, authorize the university administration to bid and award contracts not to exceed a total project cost of $15.388 million. This motion is effective December 6, 2001."
C. UAF Biological and Computational Science Facility and Related West Ridge Infrastructure, Approval of Expenditure of Funds to Accelerate Planning Efforts
As discussed with the committee earlier, President Hamilton authorized accelerated planning efforts for these facilities last spring, not to exceed $250,000 defined in Regents' Policy, utilizing $200,000 funding provided by the University Foundation and the generous support of BP/Phillips. Much progress has been made, as was shared with the board at its last meeting, and to maintain that momentum and best position the project for rapid deployment, the administration needs the board to authorize the expenditure of additional monies on these planning efforts.
The university administration has negotiated a favorable no-cost extension to the scheduled 2001 call date for $2.5 million in Series I General Revenue Bonds. Board members may recall that these bonds were issued to meet significant cash flow requirements for capital improvements at UAF that were subsequently reimbursed by third parties after a significant delay.
The university has on hand those reimbursements and the bond trustee holds approximately $500,000 that can be applied to other university needs. Not calling the bonds maintains the obligation to pay $400,000 annual debt service thru its FY08 term. Technically, the third party reimbursements are not bond proceeds, and may be expended on capital projects or operating needs as determined by the regents. The funds held by the trustee and interest earned thereon may be transferred to the university, free and clear of the bond indenture, but IRS requires that such "transferred bond proceeds" be segregated from other university funds and expended for only capital projects in support of its tax-exempt purposes. Planning for capital facilities qualifies as a capital project. To affect the transfer of funds from the trustee, the board must declare the Series I project complete.
In addition to the $200,000 to be expended from UA Foundation and BP/Phillips sources, $1.3 million is proposed to be utilized to continue the planning effort, specifically to accelerate the design of the utilidor extensions, cooling plant and related infrastructure so a major segment of that infrastructure can be bid-ready by May 2002. UAF will continue to pay the $400,000 annual debt service for the entire $2.5 million.
The President recommends that:
MOTION
The Finance, Facilities and Land Management Committee recommends that the Board of Regents:
1. declare the Series I General Revenue Bond project complete;
2. direct the administration to segregate from other university funds any "transferred bond proceeds" received from the trustee as a result of such declaration;
3. authorize the administration to expend all such transferred bond proceeds on the accelerated planning efforts for the UAF Biological and Computational Science Facility and Related West Ridge Infrastructure;
4. expend other university funds up to a total of $1.3 million in order to continue the accelerated planning efforts for the UAF Biological and Computational Science Facility and Related West Ridge Infrastructure; and
5. directs the administration not to spend the remaining third party reimbursements until a plan for their expenditure or debt principal repayment is approved by the Board of Regents.
This motion is effective December 6, 2001."
D. Approval of Sale of Jack Bay Property near Valdez - Reference 9
In February 2001, the board authorized the administration to sell to the federal government the 942-acre parcel, located approximately 12 miles southwest of Valdez on the southeast end of Valdez Narrows. This parcel has over four miles of frontage on Jack Bay and is located just west of the Jack Bay State Marine Park. Almost all of the waterfront property is located within Valdez city limits. Although the highest and best use of the property is for large lot recreational subdivision development or for multiple lodge sites, the City of Valdez has expressed strong opposition to any development of this property.
The administration is making progress with the federal government on two small (29 and 33 acre) parcels near Valdez, but there has been no progress on closing the sale of the larger parcel; essentially the government wants the university to convey by warranty deed subsurface rights that it does not own. The government has known about the land status for a very long time. The property was included in the university's last land sale promotion, and is now being separately advertised for sale nationally. It will continue to be available "over the counter." This action would authorize the sale to any party at fair market value without further action by the regents.
The President recommends that:
MOTION
"The Finance, Facilities and Land Management Committee recommends that the Board of Regents authorize the administration to sell the Jack Bay property at fair market value. This motion is effective December 6, 2001."
E. Authorization for President Hamilton to Approve Miscellaneous Capital Projects
The development of plans and schematic designs for several capital projects, notably UAA's project and schematic approval for the science facilities upgrade, UAA's housing safety upgrades, and UAA's Beatrice McDonald renewal projects; and project and schematic design for UAF's $1.85 million Bristol Bay Campus addition, will reach critical points requiring committee action, or committee action with notice to the full board, prior to the next scheduled meeting in March 2002. In order to expedite the progress in renewing university facilities and avoid unnecessary special meetings, the administration is proposing that the president be authorized to approve such projects and schematic designs as he deems necessary, provided that he give advance notice of them via the Friday Fax, and that all such approvals be reported to the board at its March 2002 meeting.
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that, notwithstanding Regents' Policy 05.12.04 A, B, & C, the Board of Regents authorize President Hamilton to approve capital projects and schematic designs for capital projects in order to expedite the progress in renewing university facilities, provided that he give advance notice of such approvals via the Friday Fax, and that all such approvals be reported to the Board of Regents at its March 2002 meeting. This motion is effective December 6, 2001."
F. Status Report on the College Savings Program, Ratification of an Amended and Restated Declaration of Trust, and Revision of Regents' Policy 05.07.04 Regarding the College Savings Program - Reference 10
Since June 30, 2001, the university's college savings program has grown from $30 million to approximately $100 million. Assets under management are now growing at approximately $1 million per day. The college savings program is marketed in Alaska as the University of Alaska College Savings Plan and variations of the plan are marketed nationally as the T. Rowe Price College Savings Plan and the Manulife College Savings Plan.
Earlier this summer, the taxpayer relief bill passed by Congress significantly enhanced the benefits of Section 529 college savings plans for participants. The revisions to the program, based on changes in the tax law and commentary by Internal Revenue Service representatives, include: making earnings applicable to distributions for qualified expenses exempt from federal income tax; allowing a change of investment direction once each calendar year; allowing a rollover of assets to another qualified plan without a change of beneficiary; increasing the allowable amount for room and board for most students; providing for expenses of "special needs students"; and coordination of use of Section 529 plans, Education IRA's, education expense deductions, and Hope and Lifetime Earnings Credits.
The tax bill also authorized colleges and universities to establish qualified "prepaid tuition plans," but limited creation of qualified "college savings plans" to states and state instrumentalities. Although this provision does not appear to directly affect the university's program because it was created through state statute and the university is an instrumentality of the state, the entry of other university-based Section 529 plans may cause confusion regarding the nature of the program for participants and potential participants. To avoid being mistakenly classified with limited-utility university plans, a number of changes have been made to the declaration and plan documents to emphasize that this is a "state" college savings program, not merely a university prepaid tuition program. The revisions include substitution of the name "Alaska College Savings Trust" for "University of Alaska College Savings Trust."
Another significant change included in the tax bill was the replacement of the mandatory minimum program penalty (10 percent of earnings) on nonqualified withdrawals with a 10 percent additional tax on such withdrawals. After January 1, 2002, any penalties for nonqualified withdrawals will go to the IRS rather than the program.
Additional revisions to the declaration and plan documents will probably be necessary when the IRS issues its guidance on the recent tax changes. As of this writing, however, the administration is working with T. Rowe Price and Manulife Financial to amend the declaration, the authorized plans, the disclosure documents, forms, and all marketing and advertising materials to reflect the changes in the program. A copy of the most recent draft of the amended and restated declaration of trust is included as Reference 10. By its terms, President Hamilton is authorized to restate and execute the declaration; however, since the document will be submitted to the IRS and other regulatory agencies, the board is being asked to approve the restatement and authorize the execution of the declaration by President Hamilton in substantially the form and content as presented in Reference 10.
Jim Lynch, associate vice president for finance, and Mark Neumayr, senior associate general counsel, will update the board on the status of the program and any material changes to the declaration.
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents:
1. approve the amended and restated Declaration of Trust for the Alaska College Savings Trust and authorize President Hamilton to execute the declaration in substantially the form and content as presented in Reference 10; and
2. approve a revision to Regents' Policy 05.07.04 regarding the college savings program to substitute the name "Alaska College Savings Trust" for 'University of Alaska College Savings Trust' in order to conform the policy to the amended and restated declaration.
This motion is effective December 6, 2001."
G. Approval of Center for Nanosensor Technology at the University of Alaska Fairbanks - Reference 1
Regents' Policy 10.02.04 - University Center and Institute Establishment and Elimination, provides that:
"University centers or institutes may be created or eliminated on approval by the University of Alaska President and Board of Regents. . . The formation of a center or institute will require, prior to approval by the Board of Regents, consideration by the Academic and Student Affairs Committee, and, if significant renovation or acquisition of new space is to occur, the Finance, Facilities, and Land Management Committee."
Because programmatic and space considerations are involved in this request, both the Finance, Facilities, and Land Management Committee and the Academic and Student Affairs Committee are considering approval of this center. Regents' Policy 10.02.04 is included in Reference 1.
Chancellor Lind has approved a request by David Woodall, dean of the College of Science, Engineering, and Mathematics, for the establishment of a Center for Nanosensor Technology. His proposal to the chancellor, and the chancellor's approval of this request are also attached in Reference 1.
Chancellor Lind and Vice Chancellor Williams will be present to answer any questions regarding this proposal.
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the establishment of the Center for Nanosensor Technology at the University of Alaska Fairbanks. This motion is effective December 6, 2001."
A. Review of Land Management's Annual Report - Reference 11V. New BusinessThe Statewide Office of Land Management's Annual Report is normally presented to the board on an annual basis, but the presentation was postponed last year due to heavy workloads associated with land selections for the state lands bill. This year, the reference summarizes the university's land management activities during the past two fiscal years. A full bound report will be distributed during the meeting.
Mari Montgomery, director of Land Management, will provide an overview of the report and be available to discuss items of interest.
This is an information item only; no action is necessary.
B. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects- Reference 12
Joe Beedle, vice president for Finance, and representatives from each MAU will update the committee regarding the ongoing investment in capital facilities throughout the system and provide a status report on active construction projects approved by the Board of Regents, which is included in Reference 12, and other recent activity of note. This is an information item; no action is required.
A. Approval of Project and Schematic Design for the University of Alaska Fairbanks Yukon Flats Training Center Expansion - Reference 13VI. Future Agenda ItemsBACKGROUND:
The Yukon Flats Career Training Center project will build an addition onto the university's Yukon Flats Career Training Center located in Fort Yukon, Alaska. The center is part of the Interior-Aleutians Campus, University of Alaska Fairbanks.The facility will be used to expand and enhance educational and training opportunities for unemployed and underemployed adult residents of Fort Yukon and the surrounding communities of Arctic Village, Beaver, Birch Creek, Central, Chalkyitsik, Circle, Rampart, Stevens Village, and Venetie. The proposed addition will house the computer lab and provide space for multi-day or multi-week training programs in Voc-Tech and other disciplines. Existing training programs now taught outside the region, including the Early Childhood Development Program and the Community Health Aide Program, will use this new facility instead. Future programs are being prepared for microcomputer support, small engine mechanics, tribal organization and management, natural resources management, small business development, and other training programs designed to fit community needs.
When not in use for educational purposes, the facility will be offered to community organizations, government agencies, and private groups who need space to hold meetings, conferences, and other activities. In the summer, the space will be converted into a cultural center for use in the tourist industry. Licensing programs, apprenticeship programs, and fire services training will also utilize the facility during the summer months.
PROJECT SCOPE:
The construction portion of the project has two major elements. The first is the construction of an approximately 2,000 square foot addition to the existing facility, including raising the existing building four feet to match the finish floor elevation of the addition. The second element is to provide housing for 10 students.ADDITION DESCRIPTION:
The proposed 1,960 square feet (70 feet by 28 feet) addition to the Fort Yukon Regional Education Center will be located on the north side of the existing facility. The floor plan (Reference 13) shows the general shape and type of space that is planned. The proposed addition will have two classrooms, a computer laboratory, and handicap accessible bathrooms. The addition will be log construction to match the existing building and the finish floor elevation will be four feet above grade. The crawl space will be utilized for heating ducts, plumbing and electrical. The existing furnaces may require replacement with larger capacity units.IMPROVEMENTS TO THE EXISTING FACILITY:
The structure is located at grade with a crawl space four feet below grade. The crawl space is subject to flooding every spring. The periodic flooding of the crawl space is starting to cause major problems that could affect the life of the structure. These problems include wood rot of structural members, deterioration of mechanical and electrical equipment, and propagation of mold, which is an irritant to building occupants. In addition, the current finish floor elevation is below the FEMA defined flood elevation.In order to remedy the situation, a concept design has been developed to raise the building four feet and provide a treated wood extension to the concrete foundation. The crawl space will then be filled with gravel to match existing grade. The area around the building will be graded to drain away from the building. Decking, ramps, and stairs will be constructed to allow proper access, including ADA, to the facility.
The underground wastewater storage tank is subject to flooding each spring from the elevated groundwater table. The tank requires daily pumping in order to contain the wastewater. A new wastewater storage system must be developed which addresses the flooding issue and reduces the daily pumping requirements.
NEW HOUSING DESCRIPTION:
The new housing will be a modular unit of approximately 24' x 60'. The unit will have five bedrooms that can house two students each. There will also be two baths, a kitchen/dining room, and a living room. The housing unit finish floor level will be above the FEMA defined flood level for Fort Yukon. The unit will have its own mechanical and electrical systems. The unit will be connected to city water and will have a wastewater storage tank that will be pumped periodically by the city. The unit will be ADA accessible.CONSULTANT:
Charles Bettisworth and Company, Inc. was selected through the RFP process to prepare construction bid documents for this project.FUNDING:
The Yukon Flats Career Training Center project will be funded by a grant from the Economic Development Administration (EDA) for $1,200,000, along with a $360,000 match by the University of Alaska Renewal and Replacement Funds. The matching funds have been committed in FY02 from UAF operating funds. The total project cost is $1,560,000.SCHEDULE:
Project and Schematic Approval - December 2001
Bid Project - March 2002
Construction Complete - October 2002Vice President for Finance Joe Beedle has authorized the accelerated planning and design work so that this schedule can be maintained.
The President recommends that:
MOTION
"As required by Regents' Policy 05.12.04A&C, the Finance, Facilities, and Land Management Committee approves the project and the schematic design for the UAF Yukon Flats Training Center Expansion Project as presented, and authorizes the university administration to bid and award contracts not to exceed a total project cost of $1.56 million. This motion is effective December 6, 2001."
B. Approval of the University of Alaska Fairbanks Bristol Bay Campus Addition Project - Reference 14
BACKGROUND:
The Bristol Bay Campus, located in Dillingham, is one of six campuses in the College of Rural Alaska. The Bristol Bay Campus is the source for postsecondary academic and vocational education delivered by distance and local courses to 33 Bristol Bay communities. It is a non-residential campus attended by 600 students from the region.The Bristol Bay Campus consists of a single-story 4,400 square foot facility. The facility supports administrative and educational space, including three classrooms, computer lab, offices, storage, and other support spaces. The facility is overcrowded and the campus has made multi-function use out of most of the spaces. The Bristol Bay campus leases 2,600 square feet off campus for offices, classrooms, and labs.
PROJECT SCOPE:
The scope of this project is to construct an addition onto the existing facility. The consultants will work with the Bristol Bay Campus to develop the program for the maximum facility within the available construction funding. The new addition will incorporate at least a portion of the functions currently located in leased space.FUNDING:
Funding for this project has been provided from the State of Alaska FY02 Capital Appropriation in the amount of $1,425,000. In an effort to maximize the effect of this long awaited appropriation, UAF is committed to contributing additional funds from both FY02 and FY03 operating budgets, for a total project cost $1,850,000.SCHEDULE:
Project Approval - December 2001
Schematic Approval - January 2002
Bid Project - March 2002
Complete Construction - December 2002The President recommends that:
MOTION
"As required by Regents' Policy 05.12.04A, the Finance, Facilities, and Land Management Committee approves the UAF Bristol Bay Campus Addition Project as presented at a total project cost not to exceed $1.850 million. This motion is effective December 6, 2001."
C. Approval of the Schematic Design for the University of Alaska Fairbanks Wood Center Renewal Project Phase I - Reference 15
BACKGROUND:
The 77,700 square foot William Ransom Wood Campus Center at the University of Alaska Fairbanks was constructed in 1970. According to the current Mission Statement: "Wood Center functions as a campus center to enhance personal development by providing diverse programs and services which compliment and contribute to the University of Alaska Fairbanks community."Numerous minor remodel, renovation, and repair projects have been conducted in Wood Center over the life of the building; however, the only project in excess of $100,000 in the past 15 years was the $2.1 million Wood Center Code Corrections Project completed in 1996 that installed a buildingwide sprinkler system, constructed the north entry canopy, a storage area north of the ballroom, and refurbished the conference room suite south of the ballroom.
The Board of Regents approved the proposed Wood Center Renewal Phase I (of several) and its $4.0 million budget on October 6, 2000, to include preliminary planning and concept design development for future phase(s). The preliminary investigation and planning phase identified a list of deferred maintenance and renewal items that were greater than the Phase I construction budget that a UAF staff team, consisting of representatives from Wood Center management and Facilities Services Design & Construction and Maintenance, prioritized and reached consensus on regarding the critical nature of the items selected for this Phase I. Based on that prioritized list, the design consultant generated the Schematic Design for Phase I.
At this time, the scope of the yet-to-be-funded Wood Center Renewal Phase II Project will, as funding allows, include the remaining deferred maintenance items that are not addressed in Phase I, revitalization of the existing dining and kitchen areas in Wood Center, and an addition to Wood Center to accommodate the consolidation of UAF campus food services. The design consultant's services for this Phase I include preliminary planning and concept design development for Phase II. Results should be available in mid January.
PROJECT SCOPE:
This project will address a variety of deferred maintenance and renewal needs throughout the facility, including:
~ Upgrade the HVAC (heating, ventilation, air conditioning) systems throughout the facility; including replacing the existing pneumatic control system with a computerized digital control system compatible with the campus-wide network;
~ Install an emergency lighting system throughout the facility;
~ Upgrade the electrical distribution systems throughout the facility, including replacement of obsolete switchgear and sub-panels;
~ Upgrade the sanitary drain system in the laundry room;
~ Upgrade the lighting control systems throughout the facility;
~ Renovate all restroom facilities, including the basement showers, for ADA accessibility;
~ Provide new lighting concepts at the main lobby and lower lounge areas, including highlighting the new ceiling architectural scheme (following item);
~ Provide a multi-colored, partially reflective, panelized architectural scheme to brighten and add warmth to the large, sloped east ceiling of the main lobby area;
~ Provide additional exterior power receptacles for special events.CONSULTANT:
Porath Tatom Architects, Inc., of Anchorage, is the design consultant for the project. They were selected utilizing the formal UAF consultant selection process.FUNDING:
The Wood Center Renewal Phase I Project will be funded from the FY00 capital appropriation for deferred maintenance and code corrections in the amount of $4,000,000.SCHEDULE:
Project Approval - October 5-6, 2000
Schematic Design Approval - December 6, 2001
Construction Contract Award - May 2002
Construction Complete - January 2003Members of the university's Facility & Procurement Council have reviewed the schematic design.
The President recommends that:
MOTION
"As required by Regents' Policy 05.12.04C, the Finance, Facilities, and Land Management Committee approves the schematic design for the University of Alaska Fairbanks Wood Center Renewal Project Phase I as presented, and authorizes the university administration to bid and award contracts not to exceed a total project cost of $4,000,000. This motion is effective December 6, 2001."
D. Approval of Schematic Design for the University of Alaska Fairbanks Fine Arts Renewal Project Phase I - Reference 16BACKGROUND:
The Fine Arts Complex at the University of Alaska Fairbanks was constructed in 1970 concurrent with the construction of the Rasmuson Library. The Fine Arts Complex includes the Art Building, the Charles Davis Concert Hall, and the Salisbury Theatre, with offices and support rooms associated with both the concert hall and theatre.There have been no major upgrades to the building since it was built. Among numerous small projects, the most notable was a 1993 project to correct serious code issues in the complex that were identified by the State Fire Marshal's office.
The UAF Fine Arts Complex Renewal Project received project approval from the Board of Regents on November 20, 1998. The investigation/scope definition phase identified all needed repairs and renewal work in the building. The funding plan presented to and approved by the board on October 6, 2000, (Finance, Facilities, and Land Management Committee on September 22, 2000) proposed proceeding with Phase I with a revised total project budget of $8.473 million and a future Phase II estimated at $9.405 million (combined total $17.5 million).
PROJECT SCOPE:
Investigation and scoping of the project was completed concurrent with the Rasmuson Library Renewal Project scoping. Users from each of the departments affected by this project were involved in the description of all work required. The scope of work was always limited to deferred maintenance work including correcting code deficiencies, ADA deficiencies, and ongoing maintenance problems. Reprogramming the Fine Arts space to allow for future growth or changes was not considered at this time. The preliminary design for all future phases of construction will be completed as part of the Phase I effort.Phase I will focus on the Davis Concert Hall and the associated Music Wing. The remaining effort is logically split into two more phases. Phase II, proposed for FY03 capital funding, will address the deficiencies in the Great Hall and Salisbury Theatre, while Phase III would renovate the Art Wing.
Phase I will address many basic needs of the Davis Concert Hall and the associated Music Wing of the complex. The project will provide a fully coordinated heating and ventilating system for the Music Wing. Lighting will be upgraded utilizing energy efficient fixtures, and all wall, floor, and ceiling finishes will be addressed in the Music Wing. The data communications system will be upgraded to the campus standard, ADA and code issues will be addressed, and hazardous materials will be abated as required.
Due to the urgent nature of the effort, two components were authorized to proceed this past summer by UAF's chief finance officer. The planned upgrade of the theater lighting dimming system was accelerated because it failed in April 2001, and it was needed for the fall 2001 productions. Also this summer, it became apparent that the timber walls of the Taku Tunnel were caving in and in immediate need of repair in order to protect the utility services to/from the Fine Arts Building. New concrete walls were installed and services secured to prevent catastrophic failure. Both of these efforts are substantially complete and remain within the Phase I cost.
CONSULTANT:
Design Alaska Inc. was selected as the design consultant utilizing the formal UAF consultant selection process.FUNDING:
The Fine Arts Renewal Project Phase I project will be funded from the FY99 capital appropriation for deferred maintenance and code corrections in the amount of $8,094,400. The total project cost for all phases is estimated to be $19,500,000. This estimate includes the $8.473 million on hand, and anticipates funding in FY03 for the $7.0 million Phase II, and FY04 funding for a $4.027 million Phase III.SCHEDULE:
Project Approval - June 18, 1998
Schematic Approval - December 6, 2001
Award Construction Contract - April 2002
Davis Concert Hall Complete - October 2002
Full Phase I Construction Complete - April 2003Members of the university's Facility & Procurement Council have reviewed the schematic design.
The President recommends that:
MOTION
"As required by Regents' Policy 05.12.04C, the Finance, Facilities, and Land Management Committee approves the schematic design for the University of Alaska Fairbanks Fine Arts Renewal Project Phase I as presented, and authorizes the university administration to bid and award contracts not to exceed a total project cost of $8,094,400. This motion is effective December 6, 2001."
E. Approval of Schematic Design for the University of Alaska Fairbanks/Fairbanks North Star Borough Hutchison Career Center Renovation and Addition Project - Reference 17
BACKGROUND:
Hutchison Career Center provides vocational/technical educational program space for both the University of Alaska Fairbanks Tanana Valley Campus (UAF/TVC) and Fairbanks North Star Borough School District (SD) in a unique shared-use facility owned by Fairbanks North Star Borough and located on university land. The proposed Hutchison Career Center Renovation project will continue the ongoing partnership between the university and the Fairbanks North Star Borough per the Memorandum of Agreement signed by both parties in March 2000.Hutchison Career Center was originally constructed in 1972 and 1973, and was designed to house principally vocational/technical programs including: culinary arts, practical nursing, printing, drafting, office occupations, building trades (carpentry), welding, auto mechanics, small engine repair, and heavy equipment repair. A single addition was completed in 1977, which houses the Airframe and Power (A&P) curriculum.
No major additions or renovations have occurred since 1977, but the use of the facility has greatly changed in response to ever-changing needs in vocational applications and trends in technology.
Hutchison Career Center is an aging facility that is in need of major renovation to address programmatic upgrades and deferred maintenance, systems renewal, and code corrections to extend its useful service for the next 25 to 30 years.
The architectural design intent is to recognize and reflect the unique aspects of Hutchison Career Center as a partnership between the University of Alaska and the Fairbanks North Star Borough, and as a vocational/technical educational facility.
PROJECT SCOPE:
This project scope is comprehensive in that it will address a variety of deferred maintenance needs, upgrade and modernize outdated building systems, provide upgrades to meet current codes and accessibility requirements, and provide new and renovated building space that will serve the educational program. The existing 111,000 square foot building will be substantially renovated, and additions of 27,000 square feet will be added for a new total building area of approximately 138,000 square feet.The university's portion of this project includes deferred maintenance and code upgrades to UAF's existing space, renovation of 8,500 square feet for culinary arts, second floor aviation classroom, administrative offices, and over 13,000 net square feet of new construction for an automotive shop, multi-function shop, and an electronics classroom. The Fairbanks North Star Borough's scope of work includes deferred maintenance, code upgrades, and extensive renovation to their approximate 55,000 square feet of existing space, and over 14,000 square feet of new construction for classrooms, library, and a gymnasium.
Major aspects of the scope and drawings are shown in Reference 17.
CONSULTANT:
USKH, Inc. of Fairbanks, Alaska is the design consultant for this combined project.FUNDING:
This action recognizes the gross obligation of the university and the pass through nature of the FY99 state appropriation and federal grant as outlined below.The total combined project cost is currently at $26,082,735. The university's portion of this project is fully funded at $10,410,102, of which $1.0 million has been expended in accordance with legislative intent and board approval on the FNSB's behalf for planning and design.
FY99 Capital Appropriation - $1,600,000
FY00 Capital Appropriation - $3,000,000
FY01 Capital Appropriation - $5,000,000
Federal Department of Labor Grant - $810,102
(awarded)The board approved the (net) total project cost NTE $9.6 million on June 8, 2000.
The Fairbanks North Star Borough project is fully funded at $15,672,633, including its Federal Department of Labor Grant of $2,121,847, of which $810,102 is pass-through to the university.
The Fairbanks North Star Borough is the facility owner of record and the contracting entity. The university will monitor construction progress and the Federal Department of Labor Grant, and make progress payments to the borough accordingly.
SCHEDULE:
Subject to the Department of Education's approval and construction progress by Fairbanks North Star Borough, owner of record:Original Project Approval - August 21, 1998
Increased Funding Project Approval - June 8, 2000
Increased Funding Sources and Schematic Approval - December 6, 2001
Bid - November 2002
Construction Complete - August 2004Members of the university's Facility & Procurement Council have reviewed the schematic design.
The President recommends that:
MOTION
"As required by Regents' Policy 05.12.04C, the Finance, Facilities, and Land Management Committee approves the schematic design for the University of Alaska Fairbanks/Fairbanks North Star Borough Hutchison Career Center Renovation and Addition Project as presented, and authorizes the university administration to contract with the Fairbanks North Star Borough, for which the university's total financial responsibility, including university expenses incurred to date, will not exceed $10,410,102, including the $1.0 million already expended on the Fairbanks North Star Borough's behalf. This motion is effective December 6, 2001."
A. UAF Master Planning & CIP DevelopmentVII. Adjourn
B. UAA Master Planning & CIP Development
C. UAS Master Planning & CIP Development
Agenda
Board of Regents
Audit Committee
Friday, December 7, 2001; *8:00 a.m. - 10:00 a.m.
Room 107 University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska
Committee Members:
Brian D. Rogers, Chair
Mark Begich
Chancy Croft
Elsa Froehlich Demeksa
Joe J. Thomas
Michael J. Burns, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTION
"The Audit Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Ongoing Issues
A. Review of Recently Completed Audits
B. Audit Status Report
C. Report on Title IX Compliance
D. Report on Performance Audits
IV. New Business
A. FY2000 External Audit Report
B. Executive Session - If Needed
C. Presentation of the FY01 Audited Financial Statements (Joint session with the FFLM Committee to start at 9:30 am)
V. Future Agenda Items
VI. Adjourn
This motion is effective December 7, 2001."
III. Ongoing Issues
A. Review of Recently Completed AuditsBen Shilling, director of Internal Audit, will review recently completed audits and answer any questions members of the committee may have. This is an information item; no action is necessary.
B. Audit Status ReportStrike through items - have been removed from the plan.
Italic items - have been completed or are in progress.FY2001 Annual Audit Plan
KPMG External Audit Support:
Year-end cutoff
Inventory observation
Cash disbursements & bank transfers
Cash depositories
Auxiliary fund analysis
Unexpended plant fund additions
Audits and Projects:
University of Alaska Fairbanks:
Bookstore
* Departmental Audit
* Departmental Cash Receipts
* Departmental ProCard
UA Press
Grant and Contract Services
Follow-up AuditsUniversity of Alaska Southeast:
* Departmental Audits - 2
Ketchikan Campus Business Office
Follow-up Audits
University of Alaska Anchorage:
College of Health, Education & Social Welfare - Professional and Continuing Education
* Departmental Audit
* Departmental Cash Receipts
* Departmental ProCard
Prince William Sound Community College
Kenai Campus Business Office
Follow-up AuditsEDP Reviews:
Security
Data IntegrityFunction and System Reviews:
Banking Activities
Research Compliance
Internal Audit (IA) Reports & Activities
Final Reports Issued:UAA Procurement - July 2001
We identified three areas that require management attention. These include providing more documentation when utilizing alternative methods of procurement, including proper call limits on blanket purchase orders, and better tracking of procurement types in the Banner finance system.
UAA ProCard - July 2001
Overall, the ProCard process appears to be functioning well, however, increased attention needs to be given to users of the cards. Management attention is primarily needed to reinforce proper card usage, timely and proper reconciliation completion, and timely review by supervisors.UAS Purchasing and Accounts Receivable-September 2001
Our tests and observations identified compliance issues in purchasing and internal control and procedural issues in accounts receivable that need management attention. The main focus in the purchasing area is to improve documentation whenever a sole source or brand name specific procurement is made. Procedural changes in receivables will improve controls over the collection and billing areas. In addition, some cleanup work is required in the older accounts. We also observed two types of procurement errors that were repeated from prior audit observations. These related to proper justifications for procurements of items limited to a single brand name and determining price reasonableness of procurements when only one bidder responds.UAS Student Housing - September 2001
The student housing function at UAS is functioning well, however, management attention is needed in the front office, maintenance reporting, and the housing application process. The majority of student housing effort is directed at the semester-based occupancy by students, which requires the facility to operate similar to an apartment rental enterprise. During the summer months, however, the effort shifts to conference rentals, which requires more of a hotel method of operation due to the higher turnover rate of the occupants. The front office needs improvement in the areas of occupancy statistics reporting, daily inventory tracking, and reconciliation of conference receipts.
The successful operation of a lodging facility necessitates an efficient and effective maintenance program. Improvements need to be made that provide housing management the ability to monitor the status of maintenance activity and the associated costs.UAS Sitka Campus - September 2001
Given the status of affairs at the time of our review at the Sitka Campus and the UAS Business Office, our operational review of the Sitka Campus organizational structure and distribution of employee effort supported the need for a dedicated business manager. The operational review also identified potential efficiencies to be gained in student registration, check disbursements, payroll, grant and contract accounting, and cash receipts. In other areas of the review, we observed that attention was needed in collection efforts of receivables, classification of restricted funds, deferral of student fees, and segregation of duties for check disbursements.Work in Progress
SW Program Change ControlState Legislative Audit Reports & Activities
SW Banking Services
UAA Grant and Contract Services
UAA Departmental Cash Receipts
UAA Small Business Development Center
UAA Bookstore
UAA PWSCC
UAA CHESW PACE
UAF IAB
UAF Departmental Cash Receipts
UAF Warehouse Recharge Center
UAF ProCard
UAF Kuskokwim Campus
UAF Follow Up
UAS TravelWork in Progress:Federal Audit Reports & Activities
Legislative Audit is working on an audit of our RIP participation from FY97 through FY99. To date they have been working on a small sample of six retirees. Beginning in January, they expect to be on site at UAA and UAF to sample an additional 40 to 45 retirees. The university is only a part of their overall audit of the state's RIP. Their goal is to be able to prepare a "Report Card" for the legislature on the merits of the RIP.Final Reports Issued:
The Department of the Navy's Office of Naval Research (ONR) conducted a review of UAF's property system in August. UAF's property control system received a satisfactory rating and their system was approved.External Audit Reports & Activities
Final Reports Issued:
University of Alaska Foundation FY01 Financial Statements
University of Alaska and University of Alaska Foundation Consolidated Fund FY01 Financial Statements
University of Alaska FY01 Financial StatementsWork in Progress
Work on KUAC's CPB reports and our A-133 Single Audit is 90 percent complete.
This is an information item; no action is necessary.C. Report on Title IX Compliance
Ben Shilling, Internal Audit director, will review with the Audit Committee work that has been conducted on the UAA and UAF campuses regarding compliance with Title IX and gender equity in athletics. This is an information item; no action is necessary.
D. Report on Performance Audits
Ben Shilling, Internal Audit director, will review with the Audit Committee his research on performance measures. The report will include: what are performance measures, what are other institutions doing in this area, what is happening at the University of Alaska, and what role can Internal Audit play.
This is an information item; no action is necessary.
IV. New Business
A. FY2000 External Audit ReportV. Future Agenda ItemsDave McCambridge, KPMG partner, will review with the Audit Committee the FY2001 annual external audit and any potential management letter comments arising from the audit. This is an information item; no action is necessary.
B. Executive Session - If Needed
MOTION
"The Audit Committee of the Board of Regents goes into executive session at _________ A.S.T in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session will include members of the Board of Regents, Dave McCambridge KPMG Partner, and such other university staff members as the Chair may designate and will last approximately ____ hour(s). Thus, the open session of the Audit Committee of the Board of Regents will resume in this room at approximately ____ A.S.T. This motion is effective December 7, 2001."
(To be announced at conclusion of executive session)
The Audit Committee of the Board of Regents concluded an executive session at _____ A.S.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, Dave McCambridge, and other university staff members designated by the Chair and lasted approximately ______ hour(s).C. Presentation of the FY01 Audited Financial Statements
(Joint session with the FFLM Committee to start at 9:30 am)Randy Weaver, controller, will present an overview of the University of Alaska's annual financial statements for the year ended June 30, 2001 to a joint session of the Audit Committee and the Finance, Facilities, and Land Management Committee. This presentation will begin at 9:30 am. This is an information item; no action is necessary.
VI. Adjourn
Agenda
Board of Regents
Planning and Development Committee
Friday, December 7, 2001; *10:00 a.m. - 12:00 noon
Room 107, University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska
Committee Members:
Brian D. Rogers, Chair
Michael J. Burns
Elsa Froehlich Demeksa
Joseph E. Usibelli, Jr.
I. Call to Order
II. Adoption of Agenda
MOTION
"The Planning and Development Committee approves the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Approval of Revisions to Board of Regents' Bylaws
IV. Discussion regarding Planning and 2002 Board of Regents' Retreat
V. New Business
VI. Future Agenda Items
VII. Adjourn
This motion is effective December 7, 2001."
III. Approval of Revisions to Board of Regents' Bylaws - Reference 18
The Board of Regents' Bylaws in Regents' Policy 01.01.01, Article XI state the following regarding amendment of bylaws:
Article XI. Amendment of Bylaws
These Bylaws may be amended by a majority vote of the Board at any regular or special
meeting, but any proposed amendment must be filed with the secretary of the Board
at least fourteen (14) days prior to the meeting at which the proposed Bylaw or amendment
to these Bylaws will be acted upon, and a copy of the proposed Bylaw or amendment
to these Bylaws shall immediately be transmitted by the secretary to each member of
the Board. The filing and notice provisions of this Article may be waived by unanimous
vote of the Board at any regular or special meeting thereof. (06-04-99)
In accordance with provisions regarding filing and notice, Secretary of the Board of Regents Frances H. Rose, sent notice of proposed bylaw revisions to each member of the Board of Regents on August 29, 2001. These revisions were a result from discussions at the Planning and Development Committee meeting of June 8, 2001. In addition to the notice of August 29, 2001, Regent Brian Rogers has requested an additional bylaw, changing the annual meeting date to the last regular meeting of the calendar year. Secretary Rose sent the notice of this requested revision to each board member on November 16, 2001.
Reference 18 contains a copy of the proposed revisions.
The Planning and Development Committee may also suggest further revisions to be considered at a future meeting.
The President recommends that:
MOTION
"The Planning and Development Committee recommends that the Board of Regents approve the revisions to Board of Regents' Bylaws as presented. This motion is effective December 7, 2001."
IV. Discussion regarding Planning and 2002 Board of Regents' Retreat
President Hamilton and members of the committee will discuss the recommended format and content for the Board of Regents' retreat, to be held in Girdwood on January 19-20, 2002.
V. New Business
VI. Future Agenda Items
VII. Adjourn
Agenda
Board of Regents
Human Resources Committee
Friday, December 7, 2001; *12:00 noon - 2:00 p.m.
Room 107, University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska
Committee Members:
Frances H. Rose, Chair
Chancy Croft
Joe Hardenbrook
Marlene Johnson
Brian D. Rogers
Michael J. Burns, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTION"The Human Resources Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Human Resources Update
IV. New Business
V. Future Agenda Items
VI. AdjournThis motion is effective December 7, 2001."
III. Human Resources Update
An update of Human Resource issues and projects is scheduled and will include:
1) Summary data from the 2001 Employee Opinion Survey
With three surveys - 1998, 1999 and 2001 - now complete, significant trends in employee responses can be seen, and the news is overwhelmingly positive. Employees are considerably more confident in the directions in which both the campuses and the system are moving. Ratings on university communication and recognizing employee importance are up. The university's benefit program is seen as high quality and competitive. The greatest dissatisfaction involves salary and career advancement in the system.
Board members will receive a copy of the survey and the President's letter to employees summarizing the results with this agenda. A presentation grouping the questions and responses by category and graphing the 3-year trends will be presented at the meeting. The presentation closes with an outline of the university's action plan regarding problem areas. For the most part, the university needs to "stay the course" already laid out: 1) transition to a classification system to address internal equity and position for market comparisons; 2) finish the pilot and fully implement the Career Planning Program; 3) address system inadequacies for data analysis.
2) Progress report on the Professional Development Program - Career Planning
Recruitment and retention are key to short- and long-term viability. Research consistently shows that employee recognition and providing growth opportunities are on a par with or are more influential than compensation in determining whether someone stays with an organization. The same research indicates the central nature of the supervisor/employee relationship to employee retention.
Building on these findings, FY02 includes a systemwide pilot program for Career Planning. A short presentation will outline program goals, show key program features and indicate how the program strengthens all levels of the organization.
3) Progress report on the Classification Project
An effective compensation plan and career planning are both dependent on job families that identify jobs in the system, show career ladders and provide benchmark descriptions that can be compared in the marketplace.
The Classification Project now has dedicated staff. An IT pilot group has been meeting for several months and will have a draft product by the board meeting. Positions in this group represent about 10 percent of the classified/exempt staff and should give some indication of the impact of this endeavor.
4) UA compensation briefing.
In June 2001, the board asked for updates on compensation for various employee groups. The November 2001 meeting reiterated this direction and passed motions with specific goals. Viable data as outlined by the board is available for most university executive positions. This initial briefing, originally scheduled for the September 2001 meeting, will comprehensively cover executive salaries and outline review plans for staff and faculty salaries.
There are different challenges in gathering faculty and staff data for comparison. No primary sources exist that comprehensively address the university's competitive position. It will take more time to compile useful data for these job groups.
IV. New Business
V. Future Agenda Items
VI. Adjourn
Agenda
Board of Regents
Meeting of the Full Board
*Thursday-Friday, December 6-7, 2001
Room 107, University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska
I. Call to Order
II. Adoption of Agenda
MOTION
"The Board of Regents adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Approval of Minutes
IV. President's Report
V. Presentations
A. EPSCoR (Experimental Program to Stimulate Competitive Research)
B. Health Program Development
C. Enrollment Management
D. University of Alaska Alumni Associations
VI. Public Testimony
VII. Briefing on the School of Fisheries and Ocean Sciences
VIII. Consent Agenda
A. Academic and Student Affairs Committee1. Approval of Establishment of Center for Nanosensor Technology at the University of Alaska FairbanksB. Finance, Facilities, and Land Management Committee
2. Approval of Degree Programs
3. Approval of Degree Recipients1. Approval of Project and Schematic Design for the University of Alaska Anchorage Building K Renovation Phase II and IIIC. Planning and Development Committee
2. Approval of Project and Schematic Design for the University of Alaska Southeast/Alaska Army National Guard Joint-Use Recreation Facility
3. UAF Biological and Computational Science Facility and Related West Ridge Infrastructure, Approval of Expenditure of Funds to Accelerate Planning Efforts
4. Approval of Sale of Jack Bay Property near Valdez
5. Authorization for President Hamilton to Approve Miscellaneous Capital Projects
6. Status Report on the College Savings Program, Ratification of an Amended and Restated Declaration of Trust, and Revision of Regents' Policy 05.07.04 Regarding the College Savings Program
7. Approval of Center for Nanosensor Technology at the University of Alaska Fairbanks1. Approval of Revisions to Board of Regents' BylawsD. Rasmuson Economics Chair Committee1. Approval of Rasmuson Economics Chairs Proposal
2. Approval of Annual Report to Rasmuson Family regarding Rasmuson Economics Chair(s)
IX. New Business and Committee Reports
A. Academic and Student Affairs Committee
B. Audit Committee
C. Finance, Facilities, and Land Management Committee
D. Human Resources Committee
E. Planning and Development Committee
X. Report on Legislative Missions and Measures
XI. Alaska Commission on Postsecondary Education Report
XII. UA Foundation Report
XIII. Future Agenda Items
XIV. Board of Regents' Comments
XV. Executive Session
XVI. Approval of Honorary Degree and Meritorious Service Award Recipients for Spring 2002
XVII. Approval of Naming Opportunities at the University of Alaska Museum
XVIII. Approval of Meeting Schedule Revisions
XIX. Election of Board of Regents' Officers (contingent upon approval of Bylaw Revision)
XX. Adjourn
This motion is effective December 6, 2001."
III. Approval of Minutes
MOTION
"The Board of Regents approves the minutes of its regular meeting of November 9, 2001 as presented. This motion is effective December 6, 2001."
IV. President's Report - Reference 19
President Hamilton's report will include an introduction of the College of Rural Alaska's advisory council members and staff; and a report on the FY02 federal initiatives. A list of the proposed initiatives is included in Reference 19. Martha Stewart, director of Federal Relations, will be present to answer additional questions regarding the federal initiatives.
V. Presentations
A. EPSCoR (Experimental Program to Stimulate Competitive Research)VI. Public TestimonyGeorge Happ, director of Alaska EPSCoR, will review progress of the core program funded by the National Science Foundation and associated projects now being considered by the National Institutes of Health.
B. Health Program Development
Karen Perdue, associate vice president for Health Programs, will brief the Board of Regents on activities associated with health program development.
C. Enrollment Management
Mike Sfraga, director of Program Development, will discuss several system-wide initiatives designed to expand and enhance campus-based enrollment and retention efforts.
D. University of Alaska Alumni Associations
Representatives from the Alumni Associations at the University of Alaska Anchorage, University of Alaska Fairbanks, and University of Alaska Southeast, will brief the Board of Regents regarding current activities of their respective alumni associations and plans for future events and activities.
[Scheduled for approx. 10:00 a.m.]
Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents' Officer following the meeting.
VII. Briefing on the School of Fisheries and Ocean Sciences
Dr. Vera Alexander, dean of the School of Fisheries and Ocean Sciences, and members of her faculty and staff, will brief the Board of Regents regarding the activities and research of the School of Fisheries and Ocean Sciences.
[RECESS until approximately 2:00 p.m. on Friday, December, 2001.]
FRIDAY, DECEMBER 7, 2001
VIII. Consent Agenda [Will begin following committee meetings]
MOTION
"The Board of Regents approves the recommendations as stated below. This motion is effective December 7, 2001."
A. Academic and Student Affairs Committee1. Approval of Establishment of Center for Nanosensor Technology at University of Alaska Fairbanks - Reference 1B. Finance, Facilities, and Land Management CommitteeMOTION
"The Board of Regents approves the establishment of the Center for Nanosensor Technology at the University of Alaska Fairbanks. This motion is effective December 6, 2001."
2. Approval of Academic Degree Programs - Reference 2
MOTION
"The Board of Regents approves the following academic degree programs:
1. Certificate and Associate of Applied Science in Heavy Duty Transportation at UAA
2. Associate of Applied Science in Logistics Operations at UAA
3. Master of Science in Computational Physics at UAF
4. Ph.D. in Engineering at UAF
This motion is effective December 7, 2001."3. Approval of Degree Recipients
MOTION
"The Board of Regents approves the list of degree recipients for the summer and fall of 2000 and the spring of 2001. This motion is effective December 7, 2001."
1. Approval of Project and Schematic Design for the University of Alaska Anchorage Building K Renovation Phase II and III - Reference 7C. Planning and Development CommitteeMOTION
"As required by Regents' Policy 05.12.04A&C, the Board of Regents approves the project and schematic design for the UAA Building K Renovation Phase II and III Project as presented, and authorizes the university administration to bid and award contracts not to exceed a total project cost of $3,361,000. This motion is effective December 7, 2001."
2. Approval of Project and Schematic Design for the University of Alaska Southeast/Alaska Army National Guard Joint-Use Recreation Facility - Reference 8
MOTION
"As required by Regents' Policy 05.12.04C, the Board of Regents approves the schematic design for the UAS/Alaska Army National Guard Joint-Use Recreation Facility as presented and, provided that the general counsel and vice president for finance have approved the terms of the land lease, joint-use, and reimbursable service agreements in advance and the university's total financial responsibility for construction-related activity will not exceed $5.470 million and all needed funds are determined by the vice president for finance to be available, authorizes the university administration to bid and award contracts not to exceed a total project cost of $15.388 million. This motion is effective December 7, 2001."
3. UAF Biological and Computational Science Facility and Related West Ridge Infrastructure, Approval of Expenditure of Funds to Accelerate Planning Efforts
MOTION
The Board of Regents:
1. declares the Series I General Revenue Bond project complete;
2. directs the administration to segregate from other university funds any "transferred bond proceeds" received from the trustee as a result of such declaration;
3. authorizes the administration to expend all such transferred bond proceeds on the accelerated planning efforts for the UAF Biological and Computational Science Facility and Related West Ridge Infrastructure;
4. expends other university funds up to a total of $1.3 million in order to continue the accelerated planning efforts for the UAF Biological and Computational Science Facility and Related West Ridge Infrastructure; and
5. directs the administration not to spend the remaining third party reimbursements until a plan for their expenditure or debt principal repayment is approved by the Board of Regents.
This motion is effective December 7, 2001."4. Approval of Sale of Jack Bay Property near Valdez - Reference 9
MOTION
"The Board of Regents authorizes the administration to sell the Jack Bay property at fair market value. This motion is effective December 7, 2001."
5. Authorization for President Hamilton to Approve Miscellaneous Capital Projects
MOTION
"The Board of Regents, notwithstanding Regents' Policy 05.12.04 A, B, & C, authorizes President Hamilton to approve capital projects and schematic designs for capital projects in order to expedite the progress in renewing university facilities, provided that he give advance notice of such approvals via the Friday Fax, and that all such approvals be reported to the Board of Regents at its March 2002 meeting. This motion is effective December 7, 2001."
6. Status Report on the College Savings Program, Ratification of an Amended and Restated Declaration of Trust, and Revision of Regents' Policy 05.07.04 Regarding the College Savings Program - Reference 10
MOTION
"The Board of Regents:
1. approves the amended and restated Declaration of Trust for the Alaska College Savings Trust and authorize President Hamilton to execute the declaration in substantially the form and content as presented in Reference 9; and
2. approves a revision to Regents' Policy 05.07.04 regarding the college savings program to substitute the name "Alaska College Savings Trust" for 'University of Alaska College Savings Trust' in order to conform the policy to the amended and restated declaration.
This motion is effective December 7, 2001."7. Approval of Center for Nanosensor Technology at the University of Alaska Fairbanks - Reference 1
MOTION
"The Board of Regents approves the establishment of the Center for Nanosensor Technology at the University of Alaska Fairbanks. This motion is effective December 7, 2001."
1. Approval of Revisions to Board of Regents' Bylaws - Reference 18D. Rasmuson Economics Chair CommitteeMOTION
"The Board of Regents approves the revisions to Board of Regents' Bylaws as presented. This motion is effective December 7, 2001."
The following motions were recommended for Full Board approval at the committee's meeting of August 21, 2001. Regent Croft will also provide a report regarding the committee meetings held on July 12, 2001 and August 21, 2001.
1. Approval of Rasmuson Economics Chairs ProposalMOTION
"Pursuant to the generosity and wishes of Elmer Rasmuson, the Board of Regents hereby establishes an endowed chair of Economics at the University of Alaska Anchorage to be called 'The Rasmuson Chair of Economics'.
The purpose of the chair is to bring to UAA distinction and leadership in the study of economics and its relevance to Alaska's future. The goals of the chair are to advance teaching of economics in Alaska, to advance economic research on topics of importance to Alaska, and to advance public policy in Alaska through service to the state.
The person holding the chair is to have achieved distinction in the field of economics. The chair is also to have the talent and desire to inspire learning in economics, both in formal teaching and in outreach activities in both rural and urban Alaska, and the leadership abilities to demonstrate, through research applications, the relevance of economics to Alaska's future.
Applicants shall be solicited via an international search. The chancellor of UAA shall appoint the search committee, consisting of 1) a majority of tenured faculty in economics at UAA, 2) two public members, and 3) such other members as the chancellor may designate. The search committee shall nominate a candidate, or candidates in the case of more than one chair, to the dean of the college. The chancellor will recommend, upon the dean's concurrence, a candidate to the president for his final approval.
The term of the endowed chair shall be for not less than one nor more than five years. The term may be renewed before expiration, subject to the recommendation of the chancellor and the approval of the president.
The compensation and benefits including travel and administrative assistance and other terms and conditions of appointment shall be recommended by the dean and approved by the chancellor. Initially, there shall be one chair.
Upon the recommendation of the president and the approval of the Board of Regents, UAA may supplement the distributed earnings of the endowment to provide sufficient funds to secure one or more chairs.
This motion is effective December 7, 2001."
2. Approval of Annual Report to Rasmuson Family regarding Rasmuson Economics Chair(s)
MOTION
"The Board of Regents directs the administration to make a report annually to the Rasmuson Family regarding the status of the Rasmuson Chair of Economics at the University of Alaska Anchorage. This motion is effective December 7, 2001."
IX. New Business and Committee Reports
A. Academic and Student Affairs CommitteeX. Report on Legislative Missions and Measures
B. Audit Committee
C. Finance, Facilities, and Land Management Committee
D. Human Resources Committee
E. Planning and Development Committee
- Reference 20
Pat Pitney, director of Budget and Institutional Research, will review the FY03 Missions and Measures document required by the Alaska Legislature. The format of this document is prescribed by the State of Alaska Office of Management and Budget and will be updated and reformatted for submission to the Alaska Legislature in early February 2002.
XI. Alaska Commission on Postsecondary Education Report
A report will be given by members representing the Board of Regents on the Alaska Commission on Postsecondary Education.
XII. UA Foundation Report
A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees.
XIII. Future Agenda Topics
XIV. Board of Regents' Comments
XV. Executive Session
MOTION
"The Board of Regents goes into executive session at _________ A.S.T in accordance
with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of
which would have an adverse effect on the finances of the university related to:
-- Litigation
-- Labor
-- Land
-- Contract Negotiations
and matters that would affect the reputation or character of a person or persons including:
-- Personnel Matters
-- Honorary Degrees
The session will include members of the Board of Regents, President Hamilton, General
Counsel Parrish, and such other university staff members as the president may designate
and will last approximately _____ hour(s). Thus, the open session of the Board of
Regents will resume in this room at approximately _______ A.S.T. This motion is effective
December 7, 2001."
(To be announced at conclusion of executive session)
The Board of Regents concluded an executive session at _____ A.S.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university; and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately ______ hour(s).
XVI. Approval of Honorary Degree and Meritorious Service Award Recipients for Spring 2002
A recommendation submitted by the University of Alaska Anchorage for recipients of honorary degrees and meritorious service awards was sent under separate cover for Board of Regents' review prior to the December 6-7, 2001 board meeting.
The President recommends that:
MOTION
"The Board of Regents approves the list of nominees for honorary doctoral degrees and meritorious service awards, as proposed, for commencement exercises in the spring of 2002 and beyond, and authorizes Chancellor Gorsuch to invite the approved nominees and announce their acceptance. This motion is effective December 7, 2001."
XVII. Approval of Naming Opportunities at the University of Alaska Museum
Chancellor Lind has forwarded several naming opportunities for the University of Alaska Museum. This information was sent under separate cover for Board of Regents' review prior to the December 6-7, 2001 board meeting.
The President recommends that:
MOTION
"The Board of Regents approves the naming opportunities at the University of Alaska Museum as presented. This motion is effective December 7, 2001."
XVIII. Approval of Meeting Schedule Revisions
The revised fall/winter 2001 schedule has proven to be difficult due to the logistics of preparing an agenda during the Thanksgiving vacation. It is proposed that the fall schedule revert to its pre-2001 schedule for 2002 as follows:
2002
Board of Regents' Retreat / January 19-20, 2002 / Girdwood
Regular Meeting / March 6-8, 2002 / Juneau
Regular Meeting / June 6-7, 2002 / Fairbanks
Regular Meeting / September 12-13, 2002 / Anchorage
Meeting re Budget / November 1, 2002 / Anchorage
*Annual Meeting / November 21-22, 2002 / Fairbanks
*The November 2002 would be the annual meeting if the board approves the bylaw revision, changing the annual meeting to the last regular meeting of the calendar year.
The President recommends that:
MOTION
"The Board of Regents approves the revisions to the 2002 meeting schedule as presented. This motion is effective December 7, 2001."
XIX. Election of Board of Regents' Officers (contingent upon approval of Bylaw Revision)
In accordance with Board of Regents' Bylaws, at the annual meeting of the Board of Regents, the officers of the board shall be elected by a simple majority vote.
At the Planning and Development Committee meeting of December 7, 2001, a bylaw revision is proposed to change the annual meeting date to the last regular meeting of the calendar year. If this revision is approved, an election of officers would be required at this meeting.
MOTION
"The Board of Regents elects as chair of the Board of Regents: ________________________________. This motion is effective December 7, 2001."
MOTION
"The Board of Regents elects as vice chair of the Board of Regents: ________________________________. This motion is effective December 7, 2001."
MOTION
"The Board of Regents elects as secretary of the Board of Regents: ________________________________. This motion is effective December 7, 2001."
MOTION
"The Board of Regents elects as treasurer of the Board of Regents: ________________________________. This motion is effective December 7, 2001."
XX. Adjourn