Board of Regents Meeting

Emergency Meeting of the
Board of Regents
Monday, April 16 and Friday, April 20, 2001
via audioconference

I. Call to Order

II. Adoption of Agenda

MOTION

"The Board of Regents adopts the agenda as presented.

I. Call to Order
II. Adoption of Agenda
III. Executive Session regarding UAA Property
IV. Authority to Approve a Memorandum of Understanding regarding University-Medical District in Anchorage, Alaska
V. Authority to Purchase University Center in Anchorage, Alaska
VI. Adjourn

This motion is effective April 16, 2001."

III. Executive Session regarding UAA Property Transactions

MOTION

"The Board of Regents goes into executive session at _____ A.D.T. in accordance with provisions of AS 44.62.310 to discuss possible UAA property transactions, this topic being a subject the immediate knowledge of which would have an adverse effect on the finances of the university. The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately ______. Thus, the open session of the Board of Regents will resume at approximately ______ A.D.T. This motion is effective April 16, 2001."

[To be announced at conclusion of executive session.]
The Board of Regents concluded an executive session at ____ A.D.T. in accordance with provisions of AS 44.62.310 to discuss possible UAA property transactions, this topic being a subject the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and lasted approximately ___hour(s).

IV. Authority to Approve a Memorandum of Understanding regarding University-Medical District in Anchorage, Alaska

Background:
Chancellor Gorsuch and Vice President Redman attended a "summit" work session in Juneau on Monday, April 9, 2001, culminating in a verbal understanding among "U-Med District" parties (Municipality of Anchorage, State of Alaska Department of Health and Social Services, Providence Hospital, University of Alaska Anchorage, Mental Health Land Trust (MHT), Representative Eldon Mulder, and Speaker of the House Brian Porter) regarding Alaska Psychiatric Institute (API) replacement funding and land reconfiguration/use. Representative Mulder requested a written assurance, in the form of a memorandum of understanding (MOU), that all U-Med District parties were agreeable to a proposed MHT land reconfiguration and API replacement plan prior to a Tuesday, April 17 appropriation bill introduction to provide the remaining $25 million to complete the API replacement. All parties agreed to the common "shared vision" and committed to creating an MOU document to memorialize this commitment.

Agreement Highlights:
At no contemplated cash cost, U/A expands land base by a minimum of acres with additional long-term potential to purchase 165additional acres from MHLT.

Partnerships are formed between Providence and API, and Providence and UAA. The Municipality in concert with UAA gains more options for a proposed "Transit Center" on the UAA campus and potential space for the Municipal Health Clinic. UAA gains master plan ability to provide for future campus growth through this arrangement.

Agreement Points:

1. All parties to agreement support replacement build of API on parcel "C" ("de-coupled" site adjacent/West of existing old API and behind S/E of McGlaughlin Youth Center).

2. Providence Hospital negotiates purchase of parcel "A" from MHLT (21 acre parcel located east and wrapping N/W of and including old/existing API with frontage on Providence Drive across from UAA bookstore PEF). Conditioned upon small API frontage respite care center building removal/relocation within eighteen months.

3. Providence Hospital trades parcel "A" to University in exchange for 7 acres of parcel "G" (U/A purchase in 1983 from APU, on N/E boundary of Providence Hospital campus, still leaving UAA 7+ acres of corner Bragaw/Providence for future development plus land for further dorm expansion N. of existing commons), and up to 4 acres of parcel "F" (UAA "triangle/stairstep" property bordering creek/greenbelt, behind/South of Providence Hospital, West of commons/housing). Providence needs both to accommodate their expansion plans and to comply with 30% building/land code ratio.

4. UA receives parcel "A" (21 acre existing/old API site) subject to/conditioned upon State obligation to fund and/or demolish, and clean up environmental issues related to the old API building/use. All parties will work to secure federal assistance including potential highway fund source if road access appropriate to bisect the parcel and improve U-Med access. The proposal is to extend Wright Street through the property and become the new property line separating parcel "C" from "A" connecting Tudor with Providence Drive at Seawolf Drive.

5. The State Department of Health & Social Services retains parcel "C" (40 acres W. of old API) for the benefit of McGlaughlin Youth Center, the new API building, and future expansion.

6. The MHLT retains parcel "E" (15 acre parcel W. of McGlaughlin, frontage to Lake Otis Parkway) for investment/development purposes, with U/A provided an opportunity to participate in competitive offerings to purchase said property for long term university educational purposes.

Many scenarios have been considered over the years and it now appears that we have consensus to reach a final agreement. Support from the University of Alaska will assist the various interests in gaining legislative appropriations to allow for the construction of a new API facility. Providing that sufficient legislative funding is secured for the new API facility, surplus land will be made available for UAA and Providence Hospital expansion.

Attachments:
The following attachments are included with this agenda for clarification:

1. Draft Memorandum of Agreement - Attachment A

2. Two (2) maps showing proposed U-Med District - Attachment B

3. "Building a University/Medical Community: Key Steps in a Shared Vision" document prepared by MHT, MHLT, Department of Health and Social Services, Providence Alaska Medical Center, and UAA, dated April 2001 - Attachment C

4. Memorandum of Understanding dated June 23, 1998 between MHLT, API, McGlaughlin Youth Center, Providence Health Systems, and UAA - Attachment D

The President recommends that:

MOTION

"The Board of Regents approves the memorandum of understanding between the Mental Health Trust Authority, et al, and the University of Alaska regarding property adjacent to the University of Alaska Anchorage campus; and authorizes Vice President Beedle to approve and sign said memorandum of understanding. This motion is effective April 16, 2001."

V. Authority to Purchase University Center in Anchorage, Alaska

To provide for expansion and improved accessibility for UAA's Community and Technical College and improve availability for campus core instructional, science, research and student space the purchase of the University Center is recommended at an amount not to exceed $8.5 million for purchase and $6.5 minimum for initial renovation.

The purchase offer would be authorized, subject to a minimum $15 million legislative appropriation. This capital appropriation request would not take priority over the approximate $20 million of existing highest priority capital projects requested by the University in the normal budget request process.

Attached to the agenda is a hard copy of a power point presentation (Attachment E) prepared by the University of Alaska Anchorage which reviews program needs; programmatic benefits; benefits to the Community and Technical College, instructional programs, and research; the University Center review team; findings; and recommendations.

The President recommends that:

MOTION

"The Board of Regents approves the purchase of University Center in Anchorage, Alaska as proposed, contingent upon legislative appropriation. This motion is effective April 16, 2001."

VI. Adjourn