Opportunity coming soon to elect to receive your W2 electronically

October 18, 2024

Starting October 31, employees will be able to opt-in to receive their W2 form electronically rather than waiting for the university to mail a paper version. According to IRS rules, you must actively consent to receive the electronic version.

• The electronic version is easily printed directly from UAOnline, or imported into tax-preparation software in an IRS approved format.
• If you choose to receive an electronic W2, you will not get the paper version.
• You may change your consent at any time.

Among the benefits of this option, the electronic form is available earlier than the printed version, and cannot get “lost in the mail.” As more employees opt-in for electronic or self-printed W2 forms, print and mailing expenses will be reduced. 

Still want the paper form mailed to you? Then simply “do nothing” and a W2 form will be mailed in January as usual. Paper copies are the default, you have to consent and "opt in" for the electronic version. However, if you don't opt in, then you will not be able to view the electronic version in UAOnline.

Additional guidance and FAQs will be provided prior to October 31 and posted to the UAOnline Upgrade website.