UA Statewide Office of Human Resources

Web Time Sheet Entry (WTE)

Resources are provided below for Non-Exempt (hourly) employees, Exempt (salaried) employees, Approvers and Proxies, and FYI Reviewers.
Have a comment about the online time sheet? Please email us. For time sheet entry questions, contact your department payroll coordinator or your campus Human Resources office.

WTE Submission Schedules

Yearly Submission Schedules
Quick Reference - 2021 (PDF)
Detailed Schedule - 2021 (PDF)
Previous year(s) - 2020 | 201920182017 |  2016 | 2015 | 2014 (PDF)

Using Web Time Sheet Entry

Non-Exempt (Hourly) | Exempt (Salaried)
Approvers & Proxies | FYI Reviewers

 
 

Non-Exempt (Hourly) Employees

Time Sheet Entry Instructions:
Quick Reference Instructions
Step-by-Step Instructions
Earnings Codes Available in WTE
Earnings Code Descriptions
Converting Minutes Worked to Decimals

Roles and Responsibilities:
Non-Exempt Employee - Definition
Roles & Responsibilities


Demo:
Non-Exempt Employee Time Sheet Entry Demo 
(Windows Media Player file)
Submit Feedback

 
 
Exempt (Salaried) Employees

Time Sheet Entry Instructions:
Quick Reference Instructions
Step-by-Step Instructions
Earnings Codes Available in WTE
Earnings Code Descriptions

Roles and Responsibilities:
Exempt Employee - Definition
Roles & Responsibilities

Demo:
Exempt Employee Time Sheet Entry Demo 
(Windows Media Player file)
Submit Feedback

 
 
Approvers & Proxies

Time Sheet Approver Instructions:
Time Sheet Access Request Instructions
Security Access Forms: UAA | UAF | UAS | SW
Quick Reference Instructions
Step-by-Step Instructions
Proxy Set-up
Acting as a Proxy
Button Explanations
Non-Exempt & Exempt Employee - Definitions
Earnings Codes: Non-Exempt | Exempt
Earnings Code Descriptions

Roles & Responsibilities:
Time Sheet Approver - Definition
Roles & Responsibilities

Demo:
Time Sheet Approver Demo
(Windows Media Player file) 
Submit Feedback

 
 
FYI Reviewers (PPAs/CCCs/FOs)

Time Sheet Review Instructions:
Time Sheet Access Request Instructions
Security Access Forms: UAA | UAF | UAS | SW
Quick Reference Instructions
Step-by-Step Instructions
Supervisor/Time Approver Setup - NEA2SPR & NEA2SPE
"FYI" Access - NBAJQUE Entry Guidelines
Banner Printing Support
Submit Feedback

 
Time Reporting

Grants & Effort | Labor Changes | Pay & Leave

 
 

Grants & Effort Certification

For Non-Exempt (hourly) employees, the online time sheet or the paper time sheet is designated as the official Effort Certification Statement for the University of Alaska.

For Exempt (salaried) employees, an alternate reporting cycle and method are the official document of record for the purposes of federal and state Grant Effort Certification for the University of Alaska.

Please refer to the resources sections below for links to additional information on the appropriate campus Grants Office web site.

Effort Certification Requirement (UA Acctg & Admin Manual)

Grants & Contracts Resources:
- UAA Effort Certification
- UAF Effort Certification
- UAS Effort Certification

 
 
Labor Distribution Changes

Labor Distribution Change Process

 
 
Pay & Leave

FY22 Pay Dates Calendar

FY21 Pay Dates Calendar

Holiday Pay Guidelines
 - Did you work on a scheduled UA holiday?

Faculty Time Off Guidelines:
- FN Faculty (Regular Non-Rep) FTO Guidelines
- UAFT FTO Guidelines (Labor Relations site)
- UNAC FTO Guidelines (Labor Relations site)

Overtime Pay Guidelines
- Did you work more than 40 hours in a work week?

Shift (Differential) Pay Guidelines
- Does your work schedule begin between
4:00 p.m. and 5:50 a.m.?

Annual Leave Cash-In Guidelines:
- Non-Union Employees
- Local 6070 Employees

 
For help with job, benefits, and pay-related questions, please contact your campus Human Resources office.
To report any issues with this web page, contact ua-syhr@alaska.edu.
 
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