Microsoft Office 2007 upgrade is now available

Desktop Support introduces Configuration Manager

As many of you remember in years past, MLS used a system called SMS (Systems Management Server) to push and keep software up to date on your PCs.  Desktop Support is bringing the newest version of this software online, it's part of a suite of software called System Center, and this piece is called Configuration Manager.  Basically the system will maintain an inventory of all the programs and hardware associated with your PC, and based on that information, we can advertise software to you. As your software inventory updates (as you add or remove programs) software packages will dynamically become available to you or become unavailable.   

For this specific deployment, we start with a list of all the computers that currently have Office 2003 installed. From that list we further par it down to exclude machines that don't meet the minimum requirements for office 2007.  And finally, we query those machines that have Office 2003 and meet the requirements for Office 2007, what group they belong to (OIT) and we can specifically target that group of machines for the Office 2007 deployment.

As conditions of those queries change, the machines will fall outside the scope, and the software will stop being advertised to your machine.  So once you install Office 2007 your computer will no longer meet the requirements (it doesn't have Office 2003 anymore) and Office 2007 will stop being advertised to you. At our latest count of ~1625 computers serviced by our department, this system is the future for us.  We will migrate from one-on-one installs to computers to maintaining this and other systems so that the changes in one area can be applied to many areas quickly and efficiently.

Office 2007 is the latest office product from Microsoft.  This release includes Word 2007, Excel 2007, Access 2007, Outlook 2007, Groove 2007, InfoPath 2007, OneNote 2007, PowerPoint 2007, and Publisher 2007.

How to Upgrade to Office 2007

First of all you need to realize that for now, the change to Microsoft Office 2007 is completely optional. If you’d rather not upgrade to Office 2007 right now, you may skip this process and continue to use Office 2003 until such time Office 2007 becomes mandatory.

The next thing to know is that the upgrade happens in 2 parts.  Part 1 is downloading the program. Part 2 is installing the program.

PART 1:  Download Microsoft Office 2007:

1.  Customers will receive a notice in their system tray that new software is available.
2.  Double click on the notice, this opens up add/remove programs.  Find the Office 2007 installation and click “Add”
3.  This launches a download window, Leave the “Run program automatically when download completes after download” check box UNCHECKED then click “Download”
4.  Program will then start to download.  Download usually takes 15-45 minutes.  You are able to continue working on your computer while the download is taking place.   The download program is intelligent enough you can physically move your computer and the download will restart where it left off the next time it is connected to the network.

PART 2:  Install Microsoft Office 2007: 

5.  After download, you will be notified that the program is ready to install.  At this time, please make sure you close any office applications that are still open i.e. Outlook, Word, Excel, etc.
6.  Click the notification, and then click on the “run” button.  You can move this screen to the bottom of your monitor and continue working on non-office applications.
7.  A Progress screen will be displayed showing you the status of the install.  PLEASE BE PATIENT, this install can take up to 2 hours.  During this time you will NOT be able to use any Microsoft Office applications.
8.  After install is complete, you will be prompted to reboot your computer. Please save all remaining work and reboot.

OIT Tip of the Month

Mail Merge

In MS Word 2003 you start a mail merge by:
1.    Create or open the form letter you want to use as the main document.
2.    Select the Tools menu.
3.    Point to the Letters and Mailings command.
4.    Select the Mail Merge command.

In MS Word 2007 it works like this:
    Starting from any open document...
1.    Select the Mailings tab.
2.    Select the Start Mail Merge button.
3.    Select Step by Step Mail Merge Wizard.
4.    On the Mail Merge task pane, select the merge type radio button.
5.    Select Next: Starting document at the bottom of the Mail Merge task pane.
6.    Word will walk you through the rest of the steps to complete your Mail Merge.

OIT Training Schedule

All classes are held in Butrovich 104

To request a class call Martin Miller at ext. 8304 
or send an e-mail to: sytrain@alaska.edu

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