Event host. Describe which department, college, school, institute, etc. is hosting this event.
Event description. Include theme/topic, purpose, desired outcomes, history of the event, whether a meal or refreshments will be served.
Event location. Be specific: address, room number, directions and/or attach a map.
Event date. Date and day of the week.
Event start time:
Event end time:
What time will the majority of guests arrive?
Preferred time frame/duration of the president's presence.
Contact person for questions relative to the event and briefing materials:
Name and e-mail of person completing this form (If different from contact listed above):
Provide name and cell of person who will meet the president at the event. Describe exactly where the president should arrive.
Describe the expected audience (for example: business, education, government, donors, high school students, UA students, faculty, staff, deans, directors).
President's expected role. Select all that apply.
Describe whether the president is part of a stage party, any special seating or ticketing information, etc.
Is the president's spouse invited or expected to attend?
If presidential remarks are expected, please indicate the length, type (welcome, thank you, congratulatory, introductory, keynote, lecture, etc.) and provide - a least one week prior to the event - suggetsted talking points and topics you would like the president to address. Attach other helpful materials such as agendas, programs and links to pertinent websites.*
*You may attach supporting documentation now. File size is limited to 64kb; documentation exceeding that may be emailed to email@example.com.
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