Records and Information Management

Retention and Disposition Schedules

General Administrative

The purpose of University of Alaska General Administrative Records Retention and Disposition Schedule (GARRDS) is to list and describe common records series that many University agencies administer and to prescribe mandatory minimum retention periods for those records. These records include paper documents, email, compact discs, computer hard drives, floppy disks, microfiche, microfilm and all other recorded information regardless of medium or characteristics. This document is the first in a series of records retention and disposition schedules for the university. Members of the University of Alaska Records and Information Management office will work with individual offices to prepare office-specific schedules. Because records constitute a risk that must be managed properly to minimize the liability to the University, the University of Alaska Statewide Systems Office established a Records and Information Management Office within the Division of Finance and Administration to assist University agencies in the management of this risk. 

Additional information about GARRDS are detailed in the following documents.

Information on General Administrative Records Retention and Disposition Schedule (PDF)

Supplement to General Administrative Records Retention and Disposition Schedule (PDF)

Retention and Disposition Schedule PDFs

Admissions and Financial Aid

Student Enrollment Services Records Retention and Disposition Schedule  (PDF)

Cash Management

Cash Management Records Retention and Disposition Schedule (PDF)

College Savings Plan and Scholarship Program

College Savings Plan & Scholarship Program Retention and Disposition Schedule (PDF)

Federal, state, and local contracts

Grants and Contracts Records Retention and Disposition Schedule (PDF)
Financial AidFinancial Aid Retention and Disposition Schedule (PDF)
Finance and Accounting (Interim) Interim Finance/Accounting Records Retention and Disposition Schedule (PDF)

Fund Accounting 

Fund Accounting Records Retention and Disposition Schedule (PDF)

Interim HR documents schedule including timesheets, training records, and employment applications.

Interim Human Resources Records Retention and Disposition Schedule  (PDF)

International Work Team Documents

International Work Team Retention and Disposition Schedule  (PDF)

Registrar

Registrar Records Retention and Disposition Schedule (PDF)

Risk Services 

Risk Services Retention and Disposition Schedule (PDF)
University of Alaska Classroom/Course University of Alaska Classroom/Course Records Retention and Disposition Schedule  (PDF)

Vice President of Finance and Administration/Chief Finance Officer

Chief Finance Officer Retention and Disposition Schedule

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