August-19-20
Board of Regents Meeting
August 19-20, 1999
Edgewater Hotel
Seward, Alaska
Agenda PUBLIC COMMENT INFORMATION
SPECIAL NOTE: PUBLIC TESTIMONY WILL BE HEARD THURSDAY AFTERNOON. Testimony will be heard beginning at approximately 12:30 p.m.. Sign-up sheets will be available starting at 8:00 a.m.
Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton following the meeting.
MEETING SCHEDULE AND AGENDAS
Full agendas with references are sent to all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@alaska.edu.
MEETING SCHEDULE
Times for board meetings are subject to modification within the August 19-20, 1999 timeframe.
Thursday, August 19, 1999
8:00 a.m. - 9:00 a.m.
Full Board will meet in the Harbor Room at the Edgewater Hotel to hear the President's
Report.
9:00 a.m. - 12:00 noon
Finance, Facilities, and Land Management Committee will meet in the Harbor Room. First
item of business will be a tour of the Institute of Marine Science facilities.
9:00 a.m. - 10:30 a.m.
Academic and Student Affairs Committee will meet in the Breakout Room.
10:30 a.m. - 12:00 noon
Human Resources Committee will meet in the Breakout Room.
12:00 noon - 12:30 p.m.
Lunch will be served to Board of Regents and staff in the Harbor Room.
12:30 p.m. - 1:30 p.m.
The Full Board will hear Public Testimony in the Harbor Room.
1:30 p.m. - 2:30 p.m.
Committee of the Whole will meet in the Harbor Room.
2:30 p.m. - 5:00 p.m.
The Full Board will meet in the Harbor Room. An Executive Session is scheduled as
one of the last items of business and is expected to last approximately one hour.
Full Board will recess at 5:00 p.m. and reconvene on Friday at 3:30 p.m.
6:00 p.m. - 7:30 p.m.
Reception at the Alaska SeaLife Center hosted by the SeaLife Center Board of Governors
for Board of Regents and invited guests.
Friday, August 20, 1999
8:00 a.m. - 3:30 p.m.
Committee of the Whole will meet in the Harbor Room.
3:30 p.m. - 4:00 p.m.
Full Board will meet in the Harbor Room.
4:00 p.m. - Adjourn
Messages can be left at the front desk of the Edgewater Hotel: phone 224-2700, FAX 224-2701. Messages should indicate that they are for participants in the Board of Regents' meeting.
AGENDAS
Agenda
Board of Regents
Academic and Student Affairs Committee
Thursday, August 19, 1999; *9:00 a.m. - 10:30 a.m.
Breakout Room, Edgewater Hotel
Seward, Alaska
Committee Members:
Chancy Croft, Chair
Joshua B. Horst
Brian D. Rogers
Frances H. Rose
Joe J. Thomas
Michael J. Burns, President
I. Call to Order
II. Adoption of Agenda
MOTION"The Academic and Student Affairs Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda
A. Approval of a Bachelor of Arts and Science Degree Program at the University of Alaska FairbanksB. Approval of an Associate of Applied Science Degree Program in Occupational Safety and Health at the University of Alaska Anchorage
C. Approval of the Discontinuation of the Associate of Applied Science Degree Program in Forest Technology at the University of Alaska Anchorage
D. Approval of a Tuition Surcharge for the University of Alaska Anchorage Education Leadership Program
IV. Ongoing Business
A. Summary of the University of Alaska Southeast Accreditation Self-StudyV. New Business
A. Discussion Regarding Proposed University of Alaska Center for Workforce DevelopmentVI. Future Agenda Items
VII. Adjourn
This motion is effective August 19, 1999."
III. Full Board Consent Agenda
A. Approval of a Bachelor of Arts and Science Degree Program at the University of Alaska Fairbanks Reference 1National study groups for reform of teacher education preparation have emphasized the need for substantial content preparation in the education of teacher educators. To this end, the Board of Regents, with full support from the Board of Education, has directed the elimination of UA Bachelor of Education (BEd) degree programs, to be replaced by provision of content preparation that will meet Alaska Content Standards and NCATE Content Standards. Professional training will shift from the BEd to post-baccalaureate programs for teacher candidates who demonstrate proficiency in content appropriate for the teaching certificate sought. The Bachelor of Arts and Sciences (BAS) degree program proposed by the University of Alaska Fairbanks has been designed to prepare students wishing to be elementary teachers with the breadth of knowledge that they must possess for admission to graduate education programs and successful careers as teachers.
Courses were chosen for inclusion in the degree program not only to provide a diversified curriculum in the arts and sciences, but also to meet Alaska Content Standards and NCATE Content Standards for appropriate subject matter for the preparation of elementary teachers. The courses will be offered annually on the main campus to enable students to complete a degree on schedule. A similar degree, the Bachelor of Liberal Arts (BLA), is currently offered by UAS. (The BAS, taking advantage of the special expertise of UAF faculty, differs from the BLA in providing a greater concentration in science and mathematics.) The UA Professional Educator Coordinating Committee (PECC) recommends that these two programs jointly contribute to an array of distance-delivered courses which would enable students at extended campuses to complete, at least in large part, coursework for one or the other degree at the extended campuses. A full description of the program, and the standards that it must meet, is provided in Reference 1.
Except for three new interdisciplinary senior seminar courses, all courses are currently offered. While faculty from the College of Liberal Arts, the College of Science, Engineering and Mathematics, the College of Natural Resources Development and Management, the School of Education, and the College of Rural Alaska will cooperate in the offering of courses for the degree, the program will be housed administratively in the College of Liberal Arts. A director of the program will coordinate all aspects of the degree, and the deans of the cooperating colleges will provide the necessary personnel for program administration.
The success of the transition from the BEd to post-baccalaureate preparation is of high priority to the University. The Systemwide Academic Council has recommended that highest priority be given to ensure a successful transition for the programs for preparing elementary teachers, since these are undergoing the most change. Some 350 students per year, the current number of declared Elementary BEd students, are expected to enroll in the program within the first few years. Adequate funding for the transitional period and beyond is under analysis at all MAUs in conjunction with the development of the president's funding initiatives. The BAS program director will work with the Advising Center and participating UAF colleges to ensure that sufficient resources are available to support the program.
If approved, the program will start in Fall 1999, so that prospective elementary teacher candidates may immediately transition to preparation for post-graduate training. Under the anticipated schedule for accreditation of UA teacher education programs, a future loss of qualification of UA BEd graduates for certification by the Alaska State Board of Education will go into effect December 2002. Consequently, UA BEd candidates must complete the program by then to work in Alaskan public schools - hardly adequate time for those who would start a BEd this fall. During the coming years current BEd students will be apprised of the need to complete the BEd prior to December 2002 and advised, where appropriate, to switch to the BAS and post-baccalaureate professional preparation.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve a Bachelor of Arts and Sciences degree program at the University of Alaska Fairbanks. This motion is effective August 19, 1999."
B. Approval of an Associate of Applied Science Degree Program in Occupational Safety and Health at the University of Alaska Anchorage Reference 2
The University of Alaska Anchorage requests approval of an Associate of Applied Science degree program for the Community and Technical College that would prepare students for entry level positions in occupational safety and health. Training received in hazardous materials, ergonomics, industrial hygiene, injury prevention, epidemiology, OSHA standards, and safety program development would be applicable to working in such industries as construction, electrical, petroleum, timber, mining, fishing, and tourism, as well as various service industries. In addition, students would receive a basic education in writing, mathematics, computer applications, human relations, chemistry, and biology. The degree would directly articulate with the Bachelor of Science in Technology for those students wishing to further their education in this field.
The knowledge and skills needed by safety professionals in Alaska were determined in collaboration with a panel of safety industry experts and a consultant from an established instructional program at Ohio State University. These determinations and the resulting program were verified by widely surveying the Alaskan safety profession community; see, e.g., letters of support in Reference 2. The program was also reviewed by UAA faculty curriculum review committees for meeting academic standards. The degree is designed to meet needs of Alaskan industries and individuals for training and certification that meet industrial standards, learner comprehension and competency evaluation standards, and training documentation.
The amount of $50,000 was provided for the development and provision of this program within the FY97 general fund reallocation of $1,000,000. This funding is anticipated to be adequate while the program establishes itself. The program will use existing faculty and staff plus adjunct professors and members of safety councils affiliated with the National Safety Council to ensure maintenance of currency in the instructional program. Current library collections, equipment, and facilities are adequate. If the program proves successful, it should be evaluated for addition of full-time faculty. By the fourth year of operation, the program anticipates 25 graduates yearly for the 20 service area and 70 or more total statewide annual job openings estimated by the ad hoc UA-industry program advisory panel.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve an Associate of Applied Science degree program in Occupational Safety and Health at the University of Alaska Anchorage, with the stipulation that the program be reviewed for continuation in five years. This motion is effective August 19, 1999."
C. Approval of the Discontinuation of the Associate of Applied Science Degree Program in Forest Technology at the University of Alaska Anchorage
The Associate of Applied Science degree program in Forest Technology has been offered cooperatively by Kenai Peninsula College (KPC) and the Alaska Vocational Technical Center (AVTEC) in Seward. AVTEC offered all of the forestry courses, while KPC provided the general education courses necessary for a college degree. Most of the AVTEC students, however, did not pursue the AAS option. The number of graduates each year has varied from zero to four, with only one graduate in the last five years.
Because of declining enrollment and budget constraints, AVTEC has discontinued its forestry program. KPC, likewise, does not have the financial resources to support the faculty, equipment, and facilities needed to continue the program alone. Since past enrollment and graduation rates do not support continuation of the program without the participation of AVTEC, UAA requests approval to discontinue the AAS program in Forest Technology.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the discontinuance of the Associate of Applied Science Degree Program in Forest Technology at the University of Alaska Anchorage. This motion is effective August 19, 1999."
D. Approval of a Tuition Surcharge for the Educational Leadership Program at the University of Alaska Anchorage Reference 3
The University of Alaska programs providing preparation for principal and superintendent certification have been consolidated for delivery by UAA faculty, some of whom are "out-stationed" at UAF and UAS. These programs, all post-baccalaureate, lead to an MEd in Educational Leadership and/or a Principal's Certificate or Superintendent's Endorsement, the latter two awarded by the Board of Education. In addition, a Teacher-Leader Track at the master's level is under development. Information about these programs can be found in Reference 3 or on the web at: http://www.uaa.alaska.edu/ed/leadership/.
Expansion and improvement of the program to NCATE standards will require additional resources. Because the educational leadership programs are taken by individuals fully employed as professionals in schools, UAA proposes to meet expenses with a 50 percent tuition surcharge. The budget of the School of Education will be adjusted annually commensurate with the increase in the tuition reserves generated by the tuition surcharge. A budget outlining the proposal is also provided in Reference 3.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve a 50 percent graduate tuition surcharge for the Educational Leadership programs at the University of Alaska Anchorage, with the proviso that the budget of the School of Education will be adjusted annually, to reflect the increase in tuition reserves generated by the tuition surcharges. This motion is effective August 19, 1999."
IV. Ongoing Business
A. Summary of the University of Alaska Southeast Institutional Self-Study for Reaffirmation of AccreditationUAS has been preparing for reaffirmation of accreditation by the Northwest Association of Schools and Colleges for over two years, most of which has involved conducting an institutional self-study. The "Accreditation Handbook" of the Association's Commission on Colleges describes the institutional self-study as the most significant part of the accreditation process. "Self-study should be viewed as an ongoing process to:
· analyze the resources and effectiveness of the institution in fulfilling its mission;
· demonstrate that the achievements of students who complete programs are commensurate with the certificates, degrees, or other recognition awarded;
· appraise the relationship of all the institution's activities to its purposes; and
· provide a sound basis for institutional planning and improvement."
Accreditation standards are divided into nine areas, which provide a guide and framework for the self-study. The nine areas are: 1) institutional missions and goals, planning and effectiveness; 2) educational program and its effectiveness; 3) students; 4) faculty; 5) library and information resources; 6) governance and administration; 7) finance; 8) physical resources; and 9) institutional integrity.
A summary chapter of findings and recommendations evolving from the self-study process is provided with the self-study report, which is nearing completion at the time of this writing and will be presented at the meeting. An evaluation team will visit the three UAS campuses on October 14-16. The evaluation team's report and recommendation will be considered by the Commission at its December 1999 meeting.
V. New Business
A. Discussion Regarding Proposed University of Alaska Center for Workforce DevelopmentWendy Redman, vice president for University Relations, will review plans for a proposed University of Alaska Center for Workforce Development.
VI. Future Agenda Items
VII. Adjourn
Agenda
Board of Regents
Finance, Facilities and Land Management Committee
August 19, 1999; *9:00 a.m. - 12:00 noon
Harbor Room, Edgewater Hotel
Seward, Alaska
Committee Members:
Elsa Froehlich Demeksa, Chair
Mary Jane Fate
Robert A. Malone
R. Danforth Ogg
Joseph E. Usibelli, Jr.
Michael J. Burns, President
I. Call to Order
II. Adoption of Agenda
MOTION:"The Finance, Facilities, and Land Management Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda
A. Approval of Industrial Security ResolutionB. Approval of Expanded Scope and Increased Cost for the UAF Poker Flat Research Range/AlliedSignal Project
C. Approval of Schematic Design and Project Funding of University of Alaska Fairbanks Road Infrastructure Improvements Project
D. Approval of Kerttula Building Re-roofing Project and Allocation of FY99 Deferred Maintenance Funding
V. Ongoing Issues
A. Status Report on Coal-Water Fuel ProjectB. Status Report on Construction in Progress and Other Projects
C. Status Report on University of Alaska Museum Expansion Project
D. Risk Management/Insurance Report
VI. Future Agenda Items
A. Report on SFOS Operating Plan and Facilities NeedsVII. Adjourn
This motion is effective August 19, 1999."
III. Tour of Institute of Marine Science Facilities
Members of the Finance, Facilities, and Land Management Committee and interested guests will take a brief tour of the Institute of Marine Science facilities. The tour is expected to take approximately one and one-half hours.
IV. Full Board Consent Agenda
A. Approval of Industrial Security Resolution Reference 4The president and selected members of the university administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The university has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures.
The resolution shown in Reference 4 is identical to resolutions previously passed except for changes in names and titles of members of the Board of Regents and administrative staff, and the designation of Ms. Syrilyn Ann Tong as facility security officer. Ms. Tong is a sergeant for the UAF Police Department.
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the Industrial Security Resolution, Reference 4, and authorize the Chair and Secretary of the Board of Regents to sign the resolution. This motion is effective August 19, 1999."
B. Approval of Expanded Scope and Increased Cost for the UAF Poker Flat Research Range/AlliedSignal Project
At its April 22, 1999 meeting, the regents approved a project to construct and lease improvements at Poker Flat Research Range (PFRR) to AlliedSignal Corporation and authorized the administration to complete design and construction of the improvements and to lease the subject improvements to AlliedSignal or an affiliate. The project was approved at a cost not to exceed $700,000, with advance funding for the cost of construction coming from one or more of the following sources, at the discretion of the vice president for finance: (1) current funds, (2) borrowed funds perhaps pledging other university assets to secure favorable interest rates, or (3) endowment inflation-proofing funds. Such amount is to be recovered with interest during a 10-year leaseback of facilities.
In June, AlliedSignal announced a merger with Honeywell that is scheduled to be completed in November. The combined company will be called Honeywell, have a combined market capitalization exceeding $45 billion, and combined annual sales exceeding $25 billion ($16 billion of which were attributable to AlliedSignal). Just after this announcement, AlliedSignal was successful in winning a NASA contract for an Alaska alternative for tracking satellites versus continuation of a Norway solution proposed by Martin Marietta. AlliedSignal now has a firm federal commitment sufficient to support more than one satellite receiving dish/pad at PFRR. This has caused AlliedSignal to revisit the size of its commitment to the Alaska program at PFRR, including the possibility of additional utilities, roadways and concrete support pads. It is also exploring other expansion alternatives directly with NASA. In order to provide sufficient time for AlliedSignal to evaluate program options, yet not lose the short summer construction season window, the university agreed to have additional facilities designed for solicitation as add-alternates. Public bids for the facilities and other improvements should be opened just prior to the board meeting in August.
The proposed agreement with AlliedSignal provides for support services and opportunities for university research, data analysis, and employment and training for students during the term of the lease. Direct benefits associated with this agreement are lower than earlier anticipated, but they do cover all incremental costs, related indirect costs, a return on capital invested at 8 percent, and a 4 percent premium for research and educational activities.
Vice Chancellor Frank Williams will present to the committee an update regarding the current status of the project, the agreements, the budget, and any unresolved issues, including any potential expansion of the project resulting from AlliedSignal's new contract with NASA. As of this writing, the university and AlliedSignal are still negotiating the size and scope of the project, and bids for construction with various bid add-alternates are being solicited. If, at the time of the board meeting, the project cost is expected to remain within the $700,000 previously authorized by the board, no action will be requested. If the project scope or costs are expected to increase over the original authorized amount, information will be provided regarding the proposed funding source and an increased authorization will be requested as follows:
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve an increase in the Poker Flat Research Range/AlliedSignal project authorization and advance funding from the $700,000 previously authorized to $__________________ This motion is effective August 19, 1999."
C. Approval of Schematic Design and Project Funding of University of Alaska Fairbanks Road Infrastructure Improvements Project Reference 5
PROJECT DESCRIPTION
In April 1998, the board approved a $600,000 UAF Road Infrastructure Improvement Project intended to streamline traffic flow at the Fairbanks campus Tanana Loop/Alumni Drive intersection to facilitate changes in traffic flow resulting from the DOT's project to widen University Avenue and reopen the College Road entrance.
The scope of the project has changed substantially since receiving that approval. The project was originally intended to substantially redesign the intersection; however, after extensive campus input and review by the Master Planning Committee, a less expensive solution was chosen. All of the other construction options considered exceeded the funding available without substantially increasing the amount of traffic flow. In addition, several smaller, yet related, projects have now been combined to facilitate funding and completion of the Alumni Drive access to the campus. The campus will continue to monitor traffic flows at the intersection to determine if additional modifications are required.
The Department of Transportation is proceeding rapidly with the University/College Road project this summer and certain modifications to the intersection must be made before this fall for the safety and convenience of students and visitors to the University of Alaska Fairbanks campus.
In order to facilitate traffic flow, UAF will create a left turn lane in the leg of the intersection immediately north of Alumni Drive (formerly East Tanana Drive) and Tanana Loop. This will allow vehicles queued in the westbound direction of Tanana Loop to differentiate the path of travel for the approaching vehicles on this leg of the intersection. The intersection will remain an "all-way" stop intersection.
The Noatak Parking lot, which is the primary source of pedestrian traffic, will be closed to reduce pedestrian traffic across this intersection. Expanding the Tanana Lot (across from the Patty Center) will create replacement parking. Driveway modifications and paving will be required at the entrances to the Physical Plant and Utilities Operations building off Alumni Drive. In addition, electrical modifications will be required at the entrance to College Road for campus signage that was not a part of the DOT project.
The individual projects being packaged together for purposes of this presentation do not individually require schematic approval by the Board of Regents. Some of the projects have been initiated under the authority of the vice chancellor for administration and previously approved funding sources. However, due to an error in the agenda materials submitted with the original project approval request in 1998, the campus has had to curtail completion of projects pending approval of an expenditure plan by the Board of Regents.
The original agenda materials cited the source of funding for the project as right-of-way settlements from various highway projects. The right-of-way funds were set aside for infrastructure improvements pending development of an expenditure plan. The agenda should also have referred to use of the one-time proceeds of the West Valley High School lease extension, which were also set aside for infrastructure improvements pending development of an expenditure plan. At the time (April 1998) and today, the intended source of funds for this project included right-of-way funds ($145,800) and the remainder from West Valley lease proceeds.
CONSULTANT
The consultant for the intersection modifications is PDC of Anchorage and Fairbanks.
FUNDING
The funding for this project will come from the right-of-way funds ($145,800) with the remaining funds ($184,200) coming from one-time West Valley High School lease proceeds, which were set aside for infrastructure improvements pending approval of an expenditure plan by the Board of Regents.
The revised total project cost will not exceed $330,000 (reduced from the original project estimate of $600,000 in April 1998).
SCHEDULE
Construction Complete September 1999
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the University of Alaska Fairbanks Road Infrastructure Improvement Project plan as presented and authorize the university administration to utilize uncommitted right-of-way funds of $145,800 and West Valley lease proceeds in the amount of $184,200 to complete the project at a total project cost not to exceed $330,000. This motion is effective August 19, 1999."
D. Approval of Kerttula Building Re-roofing Project and Allocation of FY99 Deferred Maintenance Funding
On February 19, 1999, the Board of Regents approved a re-roofing project for the Kerttula Building at $348,000 to be funded from the FY99 deferred maintenance appropriation. During the removal of the sub-roof, it was determined that the original roof, constructed in 1972, was not properly welded or attached to the roof joists and that the roof decking was below currently recommended capacity. As a result, the roof does not have sufficient strength to safely carry code level snow loads or withstand high levels of wind or seismic activity. Once the problem was identified, it was apparent that the project scope had to be expanded immediately to strengthen the roof and address critical safety issues.
The project manager currently estimates that this will increase the cost of the project by approximately $162,000, which will bring the total project cost to $510,000. The campus has approximately $200,800 of unallocated and uncommitted FY99 deferred maintenance funds available to complete the project. As of this writing, due to the emergency nature of the change in project scope, the vice president for finance will seek interim approval in order to continue essential work on the project.
Jim Lynch, Interim Vice President for Finance, and Bill Rose, Vice Chancellor for Administrative Services at UAA, will be available to discuss the project and answer any questions members of the committee may have about the project.
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve an increase in the total project cost of the Kerttula Re-roofing Project by $162,000 from ($348,000 to $510,000), and approve an allocation of $162,000 of unallocated and uncommitted FY99 deferred maintenance funds to the Kerttula Building Re-roofing Project. This motion is effective August 19, 1999."
V. Ongoing Issues
A. Status Report on the Coal-Water Fuel ProjectVice Chancellor Frank Williams will provide a report on the current status of the Coal-Water Fuel Project. This is an information item; no action is required.
B. Status Report on Construction in Progress and Other Projects Reference 6
A status report for construction projects approved by the Board of Regents and in progress is included in Reference 6. Jim Lynch, interim vice president for Finance, and representatives from each MAU will be available to address any questions of the committee.
This is an information item; no action is required.
C. Status Report on University of Alaska Museum Expansion Project
The University of Alaska Museum is housed in the Otto Geist Building and attracts over 100,000 visitors each year. The 40,280-gsf facility was completed in 1980 and is located on the West Ridge of the UAF campus. The museum has outgrown its current configuration and the space available within the Geist Building. A major expansion is needed to accommodate an increasing number of collections for research and display purposes.
The Museum 2002 Expansion Project received Board of Regents' project approval in Fall 1997 and the cost of the project is currently estimated at $27 million, including approximately $7 million in deferred maintenance on the current facility. The proposed new addition and remodeled facilities planned for this expansion include:
· new art gallery - 10,000 sf
· new collections, research storage, curator/staff offices - 10,000 sf
· new auditorium - 2,500 sf
· new visitors' cafe - 2,000 sf
· remodeled lobby and new classroom expansion space - 2,000 sf
In June 1999, the project architectural team made presentations of the concept designs to the User Committee, UAF Master Planning Committee, and the Museum Expansion Nucleus Committee. Ms. Joan Sorrano is lead architect for the architectural team of GDM/HGA. The schematic design is approximately 50 percent complete at this time; however, details, such as the materials for construction of the exterior envelope, have not yet been determined and many design issues still need to be developed further.
Frank Williams, vice chancellor for administrative services at UAF, will provide an update on the project, including sketches of the exterior views of the museum project as it is presently envisioned and a site development plan indicating the expansion of parking and the Yukon Drive access to the building.
This is an information item only; no action is required.
D. Risk Management/Insurance Report
Interim Vice President for Finance Jim Lynch will present a report on the university's risk management program and insurance placement for FY2000. This is an information item; no action is required.
VI. Future Agenda Items
A. Report on SFOS Operating Plan and Facilities NeedsIt is anticipated that a report on the SFOS Operating Plan and Facilities Needs will be presented to the Finance, Facilities, and Land Management Committee at the September/October 1999 meeting.
VII. Adjourn
Agenda
Board of Regents
Human Resources Committee
Thursday, August 19, 1999; *10:30 a.m. - 12:00 noon
Breakout Room, Edgewater Hotel
Seward, Alaska
Committee Members:
Joe J. Thomas, Chair
Chancy Croft
Joshua B. Horst
Brian D. Rogers
Frances H. Rose
Michael J. Burns, President
I. Call to Order
II. Adoption of Agenda
MOTION"The Human Resources Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda
A. Approval of Temporary Re-Employment for FY99 Retirement Incentive Program ParticipantsB. Approval of Outline and Timetable for Review for Policy and Regulation 04 - Human Resources
IV. Ongoing Business
A. Report on Value of Employee Tuition WaiversV. New Business
VI. Future Agenda Items
VII. Adjourn
This motion is effective August 19, 1999."
III. Full Board Consent Agenda
A. Approval of Temporary Re-Employment for FY99 Retirement Incentive Program ParticipantsAlaska statutes governing the University of Alaska's Retirement Incentive Program (RIP) provide that, "the University of Alaska may enter into a personal services contract with an individual who was appointed to retirement under sections 22-35 of this act if the Board of Regents for the University of Alaska … determines that there is a compelling reason to do so because of the individual's specialized or extensive experience that relates to a particular program or project of the … university."
The President recommends that:
MOTION
"The Human Resources Committee recommends that the Board of Regents approve the appointment of Sandra Connaker, Edgar Hanners, Barbara Sokolov, and William Zito, to a temporary position or project contract, not to exceed 49 percent of their previous base salary. These appointments may not include retirement, health or leave benefits, except social security replacement if required by the IRS. This motion is effective August 19, 1999."
B. Approval of Outline and Timetable for Review for Policy and Regulation 04 - Human Resources Reference 7
As directed by the Board of Regents, a plan and timetable for review of Part IV is proposed at this meeting. The primary purpose of this review is conformance with Policy 01.03.01:
This Policy Manual shall contain statements of policy which are as broad and flexible as possible, leaving the details of administration and implementation to be expressed in regulations of the University, to be promulgated by the President of the University.
See Reference 7 for a proposed outline of Part IV, a table tracking the current outline to the proposed outline and a proposed timeline for review. It is anticipated that this structural reorganization with no change to text other than the recommended Chapter and Section headings will be completed by the November 1999 Board meeting.
The President recommends that:
MOTION
"The Human Resources Committee recommends that the Board of Regents approve the proposed outline of Part IV - Human Resources and proposed timetable for review. This motion is effective August 19, 1999."
IV. Ongoing Business
A. Report on the Value of Employee Tuition Waivers Reference 8As directed by the Board of Regents, Janet Jacobs, executive director of Statewide Human Resources, will report on the value of employee tuition waivers. This includes:
Ø A survey of common practice in higher education
Ø Specific benefits accruing to the University of Alaska as a result of these waivers
Ø System information on who uses the benefit, volume of use, cost comparisons
See Reference 8 for information and discussion material. Judy Michael, Staff Alliance president, and Lauren Bruce, Faculty Alliance president, will also share faculty and staff opinions regarding the value of the employee tuition waiver program.
V. New Business
VI. Future Agenda Items
VII. Adjourn
Agenda
Board of Regents
Committee of the Whole
Thursday, August 19, 1999; *1:30 p.m. - 2:30 p.m.
Friday, August 20, 1999; *8:00 a.m. - 3:30 p.m.
Harbor Room, Edgewater Hotel
Seward, Alaska
I. Call to Order
II. Adoption of Agenda
MOTION"The Committee of the Whole adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Ongoing Issues
A. Legislative IssuesB. Report on Poll of High School Students
IV. Presentations on Planning Elements
A. StudentsB. Faculty and Staff
C. Curriculum
D. Facilities
V. Full Board Consent Agenda
A. Approval of FY2000 Program Initiative Funding and Status Report on Development of the FY2001 Operating Budget RequestVI. Future Agenda Items
VII. Adjourn
This motion is effective August 19, 1999."
III. Ongoing Issues
A. Legislative IssuesWendy Redman, vice president for University Relations, will update the board on legislative issues of interest.
B. Report on Poll of High School Students
Wendy Redman, vice president for University Relations, will report on the recent poll of high school students conducted by McDowell Group.
FRIDAY, AUGUST 20, 1999 - 8:00 a.m.
IV. Presentations on Planning Elements
As part of the University of Alaska's ongoing planning process, President Hamilton has initiated a series of discussions with the Board of Regents that explore the six planning elements that will be used to analyze strategic initiatives. These six elements are:
· State Needs
· Students
· Faculty and Staff
· Facilities and Technology
· Academic Programs/Curriculum
· Research
The Department of Labor made a presentation on employment trends in February; information technology was presented in April; and research was presented in June. At this meeting, the Board of Regents will hear presentations regarding the remaining elements: students, faculty and staff, curriculum, and facilities. Each presentation is scheduled to last approximately 45 minutes.
A. StudentsThis presentation will include trends by age, ethnicity, MAU, campus, and degree status. Additional information including retention, high school graduate attendance patterns, and comparisons between population and enrollment will also be presented in the overview.
B. Faculty and Staff
This presentation will show trends by employee type, MAU, campus, and funding distribution. Additionally, information will be presented on policy and contract provisions, RIP activity, salary rates, faculty workload distribution, and UA staffing relative to other systems.
C. Curriculum
This presentation will include information on trends by degree type and highlights of UA's most popular programs and courses, retention within programs, and a comparison of UA degree offerings to other systems.
D. Facilities
This presentation will provide information on building inventories, maintenance and repair (M&R) funding, renovation and replacement (R&R) requirements, deferred maintenance, and facility functional use data.
V. Full Board Consent Agenda
A. Approval of FY2000 Program Initiative Funding and Status Report on Development of the FY2001 Operating Budget Request Reference 9At the June 1999 Board of Regents' meeting, President Mark Hamilton and Pat Pitney, director of Budget Development and Institutional Research, presented a draft of the University of Alaska Focus statement. The statement, included in Reference 9, was approved by the Board of Regents in draft form to serve as a basis for distribution of the $1.7 million FY2000 program initiative funding and for the development of the university's budget request for FY2001.
Since the June 4 Board of Regents' meeting, initial scoping meetings have been or are being conducted for each of the following six initiatives. This initial scoping involved primarily the academic administrators; further focus will be provided by faculty and industry partners this fall.
· Teacher Education
· Health Care
· Vocational Education
· Logistics
· Data Retrieval and Analysis
· Natural Resources Management and Development
Many tangible program responses evolved from the discussions and many more progressive ideas, which we have yet to explore, were identified.
Additional initiatives will be examined over the coming months. These include:
· Student Recruitment, Retention, and Outreach
· Information Technology
· Research Administration
· Faculty and Staff Professional Development
· University Relations
Pat Pitney, director of Budget Development and Institutional Research, will lead the discussion of the program responses to the initiatives cited in the draft focus statement. The program responses that best address the initiatives will become the core of President Hamilton's recommendation for distribution of the FY2000 program initiative funding and for framing of the FY2001 budget request.
Because two of the scoping sessions and preliminary review of program responses have not been completed as of this writing, President Hamilton's recommendations on the distribution of the FY2000 program initiative funding and the concept document for the development of the FY2001 operating budget request will be presented at the meeting. No action is required on the FY2001 operating budget request; however, the board will be asked to approve a distribution of the FY2000 program initiative funding.
The President recommends that:
MOTION
"The Committee of the Whole recommends that the Board of Regents approve the distribution of the FY2000 Program Initiative Funding as presented. This motion is effective August 20, 1999."
VI. Future Agenda Items
VII. Adjourn
Agenda
Board of Regents
Meeting of the Full Board
Thursday and Friday, August 19-20, 1999
Harbor Room, Edgewater Hotel
Seward, Alaska
I. Call to Order [Will begin at 8:00 a.m., Thursday, August 19]
II. Adoption of Agenda
MOTION"The Board of Regents adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Approval of Minutes
IV. President's Report
V. Public Testimony
VI. Consent Agenda
A. Academic and Student Affairs Committee1. Approval of a Bachelor of Arts and Science Degree Program at the University of Alaska Fairbanks2. Approval of an Associate of Applied Science Degree Program in Occupational Safety and Health at the University of Alaska Anchorage
3. Approval of the Discontinuation of the Associate of Applied Science Degree Program in Forest Technology at the University of Alaska Anchorage
4. Approval of a Tuition Surcharge for the University of Alaska Anchorage Education Leadership Program
B. Finance, Facilities, and Land Management Committee
1. Approval of Industrial Security Resolution2. Approval of Expanded Scope and Increased Cost for the UAF Poker Flat Research Range/AlliedSignal Project
3. Approval of Schematic Design and Project Funding of University of Alaska Fairbanks Road Infrastructure Improvements Project
4. Approval of Kerttula Building Re-roofing Project and Allocation of FY99 Deferred Maintenance Funding
C. Human Resources Committee
1. Approval of Temporary Re-Employment for FY99 Retirement Incentive Program Participants2. Approval of Outline and Timetable for Review for Policy and Regulation 04 - Human Resources
VII. New Business and Committee Reports
A. Academic and Student Affairs CommitteeB. Audit Committee
C. Committee of the Whole
D. Finance, Facilities, and Land Management Committee
E. Human Resources Committee
F. Labor Relations Committee
G. Nominating Committee
H. Planning and Development Committee
VIII. Discussion Regarding Meeting Schedule
IX. Alaska Commission on Postsecondary Education Report
X. UA Foundation Report
XI. Future Agenda Items
XII. Executive Session
XIII. Approval of Naming of Student Apartment Complex at the University of Alaska Fairbanks
XIV. Board of Regents' Comments
XV. Approval of Action Items from Committee of the Whole
A. Approval of FY2000 Program Initiative Funding and Status Report on Development of the FY2001 Operating Budget RequestXVI. Adjourn
This motion is effective August 19, 1999."
III. Approval of Minutes
MOTION
"The Board of Regents approves the minutes of its annual meeting of June3-4, 1999 as presented. This motion is effective August 19, 1999."
IV. President's Report
V. Public Testimony [Will begin at 12:30 p.m.]
Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents' Officer following the meeting.
VI. Consent Agenda [Will begin following committee meetings]
A. Academic and Student Affairs Committee1. Approval of a Bachelor of Arts and Science Degree Program at the University of Alaska Fairbanks Reference 1MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve a Bachelor of Arts and Sciences degree program at the University of Alaska Fairbanks. This motion is effective August 19, 1999."
2. Approval of an Associate of Applied Science Degree Program in Occupational Safety and Health at the University of Alaska Anchorage Reference 2
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve an Associate of Applied Science degree program in Occupational Safety and Health at the University of Alaska Anchorage, with the stipulation that the program be reviewed for continuation in five years. This motion is effective August 19, 1999."
3. Approval of the Discontinuation of the Associate of Applied Science Degree Program in Forest Technology at the University of Alaska Anchorage
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the discontinuance of the Associate of Applied Science Degree Program in Forest Technology at the University of Alaska Anchorage. This motion is effective August 19, 1999."
4. Approval of a Tuition Surcharge for the Educational Leadership Program at the University of Alaska Anchorage Reference 3
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve a 50 percent graduate tuition surcharge for the Educational Leadership programs at the University of Alaska Anchorage, with the proviso that the budget of the School of Education will be adjusted annually, to reflect the increase in tuition reserves generated by the tuition surcharges. This motion is effective August 19, 1999."
MOTION
"The Board of Regents approves the recommendations of the Academic and Student Affairs Committee as stated above. This motion is effective August 19, 1999."
B. Finance, Facilities, and Land Management Committee
1. Approval of Industrial Security Resolution Reference 4MOTION
"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the Industrial Security Resolution, as presented in Reference 4, and authorize the Chair and Secretary of the Board of Regents to sign the resolution. This motion is effective August 19, 1999."
2. Approval of Expanded Scope and Increased Cost for the UAF Poker Flat Research Range/AlliedSignal Project
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve an increase in the Poker Flat Research Range/AlliedSignal project authorization and advance funding from the $700,000 previously authorized to $__________________ This motion is effective August 19, 1999."
3. Approval of Schematic Design and Project Funding of University of Alaska Fairbanks Road Infrastructure Improvements Project Reference 5
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the University of Alaska Fairbanks Road Infrastructure Improvement Project plan as presented and authorize the university administration to utilize uncommitted right-of-way funds of $145,800 and West Valley lease proceeds in the amount of $184,200 to complete the project at a total project cost not to exceed $330,000. This motion is effective August 19, 1999."
4. Approval of Kerttula Building Re-roofing Project and Allocation of FY99 Deferred Maintenance Funding
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve an increase in the total project cost of the Kerttula Re-roofing Project by $162,000 from ($348,000 to $510,000), and approve an allocation of $162,000 of unallocated and uncommitted FY99 deferred maintenance funds to the Kerttula Building Re-roofing Project. This motion is effective August 19, 1999."
MOTION
"The Board of Regents approves the recommendations of the Finance, Facilities and Land Management Committee as stated above. This motion is effective August 19, 1999."
C. Human Resources Committee
1. Approval of Temporary Re-Employment for FY99 Retirement Incentive Program ParticipantsMOTION
"The Human Resources Committee recommends that the Board of Regents approve the appointment of Sandra Connaker, Edgar Hanners, Barbara Sokolov, and William Zito, to a temporary position or project, contract not to exceed 49 percent of their previous base salary. These appointments may not include retirement, health or leave benefits, except social security replacement if required by the IRS. This motion is effective August 19, 1999."
2. Approval of Outline and Timetable for Review for Policy and Regulation 04 - Human Resources Reference 7
MOTION
"The Human Resources Committee recommends that the Board of Regents approve the proposed outline of Part IV - Human Resources and proposed timetable for review. This motion is effective August 19, 1999."
MOTION
"The Board of Regents approves the recommendations of the Human Resources Committee as stated above. This motion is effective August 19, 1999."
VII. New Business and Committee Reports
A. Academic and Student Affairs CommitteeB. Audit Committee
C. Committee of the Whole
D. Finance, Facilities, and Land Management Committee
E. Human Resources Committee
F. Labor Relations Committee
G. Nominating Committee
H. Planning and Development Committee
VIII. Discussion Regarding Meeting Schedule
The following schedule was approved by the Board of Regents at its June 4, 1999 meeting.
FY00 Meeting Dates / Location
August 19-20, 1999 / Seward
September 30/October 1, 1999 / Anchorage
November 18-19, 1999 / Fairbanks
February 17-18, 2000 / Juneau
April 20-21, 2000 / Juneau
June 8-9, 2000 / Anchorage
FY01 Meeting Dates / Location
August 17-18, 2000 / Kodiak
October 5-6, 2000 / TBA
November 16-17, 2000 / TBA
February 15-16, 2001 / TBA
April 19-20, 2001 / TBA
June 14-15, 2001 / TBA
The Board will discuss possible meeting sites for FY01 and other concerns regarding the approved schedule.
IX. Alaska Commission on Postsecondary Education Report
A report will be given by members representing the Board of Regents on the Alaska Commission on Postsecondary Education.
X. UA Foundation Report
A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees.
XI. Future Agenda Topics
XII. Executive Session
MOTION
"The Board of Regents goes into executive session at _________ A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to:
· Litigation
· Labor
· Land
· Contract Negotiations
and matters that would affect the reputation or character of a person or persons including:
· Personnel Matters
· Naming of a Building
The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately ____ A.D.T. This motion is effective August 19, 1999."
(To be announced at conclusion of executive session)
The Board of Regents concluded an executive session at _____ A.D.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university; and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately ______ hour(s).
XIII. Approval of Naming of Student Apartment Complex at the University of Alaska Fairbanks
The University of Alaska Fairbanks administration, with concurrence from President Hamilton, has requested the naming of the student apartment complex at UAF. A packet of information regarding this naming has been sent to all regents under executive session cover.
The President recommends that:
MOTION
"The Board of Regents approves the naming of the Student Apartment Complex at the University of Alaska Fairbanks, the ____________________________________.
This motion is effective August 19, 1999."
XIV. Board of Regents' Comments
FRIDAY, AUGUST 20, 1999
XV. Approval of Action Items from Committee of the Whole
A. Approval of FY2000 Program Initiative Funding and Status Report on Development of the FY2001 Operating Budget Request Reference 9The Committee of the Whole recommends that:
MOTION
"The Board of Regents approves the distribution of the FY2000 Program Initiative Funding. This motion is effective August 20, 1999."
XX. Adjourn